We are seeking a highly motivated and experienced professional to join our team in this critical role. The ideal candidate will bring a strong background in [specific field or industry], with proven expertise in [key skills or areas of knowledge]. Responsibilities will include [list key responsibilities, e.g., managing projects, analyzing data, developing strategies, etc.], ensuring alignment with company objectives and fostering innovation. The position requires excellent communication and problem-solving abilities, along with the capacity to collaborate effectively across departments. Additionally, the role demands adherence to industry standards and regulatory requirements where applicable. If you are a detail-oriented individual with a track record of delivering results, we encourage you to apply and contribute to our continued growth and success.
The People & Admin Associate plays a pivotal role in maintaining the operational efficiency of the EDU Kenya office while delivering comprehensive administrative support to the People department. This position entails overseeing the seamless functioning of the Nairobi office, handling logistical arrangements, coordinating travel schedules, managing office supplies, and fostering an environment conducive to team productivity. Additionally, the role involves assisting with critical HR administrative functions, such as facilitating employee onboarding and offboarding, administering benefits, maintaining HRIS records, and tracking employment contracts, among other key responsibilities.
What you will do:
The role involves overseeing the daily operations of the office environment, ensuring seamless functionality and administrative efficiency. Duties include managing correspondence, coordinating schedules, maintaining records, and facilitating communication between departments and external stakeholders. Proficiency in office software, strong organizational skills, and meticulous attention to detail are essential. The ideal candidate will possess excellent interpersonal abilities to support team collaboration and client interactions. Prior experience in an administrative capacity is preferred, with a demonstrated capacity to handle multiple tasks in a fast-paced setting.
Oversee the day-to-day operational management of the office, including procurement of supplies and equipment, efficient office utilization, and coordination of logistics to guarantee punctual delivery.
Assist in organizing and facilitating office events and staff meetings to ensure seamless execution and optimal participation.
Serve as the key intermediary connecting Human Resources, Procurement, Operations, and Finance departments for all office-related functions.
Serve as the primary liaison for guests and external collaborators arriving at the office.
Maintain seamless daily operations of the office environment to ensure efficiency and productivity.
The HR Operations Support role provides essential administrative and operational assistance to the Human Resources department, ensuring smooth and efficient workflows. This position involves managing a variety of HR-related tasks, including employee records maintenance, payroll coordination, benefits administration, and compliance with labor regulations. Additionally, the role supports recruitment processes, onboarding activities, and employee relations initiatives while collaborating with cross-functional teams to enhance HR service delivery. Candidates should possess strong organizational skills, attention to detail, and proficiency in HR software systems, along with excellent communication and problem-solving abilities.
Provide support for employee onboarding and offboarding procedures, encompassing documentation preparation, system configuration, and collaboration with management teams.
Oversee contract renewal processes by monitoring key deadlines, drafting necessary documentation, and coordinating follow-up communications.
Provide support for benefits administration, including medical insurance, Work Injury Benefits Act (FIBA), pension, and Higher Education Loans Board (HELD), while maintaining precise record-keeping.
Oversee the maintenance and updating of HR records within the HRIS platform, specifically Personio, while ensuring adherence to all statutory obligations.
Provide assistance with payroll-related documentation and collaborate with HR to monitor performance metrics.
Conduct follow-up activities and coordinate tasks to ensure seamless operations and timely completion of responsibilities.
Oversee and ensure the timely execution of office and HR-related tasks through continuous monitoring and follow-up.
Facilitate ongoing communication with employees, supervisors, and external partners to enhance office operations and HR processes.
Provides comprehensive administrative assistance to ensure efficient office operations, including managing correspondence, scheduling appointments, and maintaining records. Handles data entry and filing tasks while supporting various departments as needed. Requires strong organizational skills, attention to detail, and proficiency in office software. Excellent communication abilities and the capacity to multitask in a fast-paced environment are essential. Prior administrative experience is preferred.
Contribute to the drafting, organization, and management of documentation, as well as ensuring accurate filing and comprehensive reporting.
Collaborate with HR to implement operational projects and drive process enhancements.
What you should bring:
A bachelor’s degree in Human Resources, Business Administration, or a closely related discipline is required.
A minimum of three to five years of relevant experience in office administration or human resources administration is required.
You should bring prior experience from a tech startup, an NGO, or another dynamic setting that demanded rapid adaptation and flexibility.
Motivated individuals seeking to leverage their expertise for meaningful, socially beneficial outcomes will find purpose in this role.
You thrive in a dynamic, multifaceted role that blends human resources and administrative operations, rather than seeking a narrowly focused HR position. The opportunity to manage both people-centric initiatives and operational tasks appeals to your adaptability and versatility.
Exceptional ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines efficiently is required.
Exceptional verbal and written communication abilities, coupled with a talent for fostering positive interpersonal relationships, are essential for this role.
Requires strong expertise in HR platforms including Personio or comparable systems, alongside advanced skills in Microsoft Office, Google Workspace, and digital collaboration tools like Slack.
Possesses a keen eye for detail alongside a proactive approach to problem-solving, enabling autonomous advancement of tasks with minimal oversight.
You demonstrate unwavering reliability and accountability by consistently delivering on commitments, adhering to deadlines, and taking full ownership of your work and its results.
Thrives in dynamic, agile settings where priorities evolve rapidly, maintaining unwavering focus and uninterrupted momentum throughout shifting demands.
What we offer:
Collaborate with a dynamic and driven team spanning Kenya, Nigeria, and Germany to play a direct role in addressing the worldwide learning crisis.
A robust financial foundation is provided to empower you with the stability and tools necessary for optimal performance.
We foster an open environment where constructive feedback is not only encouraged but actively sought to support mutual growth and development.
Qualifications
BA/BSc/HND
Experience Required
3 - 5 years
