Purpose of the Role
We are in search of a proactive and meticulous Administrative Assistant to join our Tax practice. This position will play a pivotal role in enhancing the department’s daily operations by delivering seamless administrative, secretarial, and logistical assistance to Tax Partners, Senior Associates, and Associates, thereby optimizing overall team productivity.
Job Accountabilities:
Provide comprehensive administrative assistance to ensure efficient office operations, including managing correspondence, organizing schedules, and maintaining accurate records. Handle diverse tasks such as coordinating meetings, preparing reports, and facilitating communication between departments. Demonstrate proficiency in office software, strong organizational skills, and meticulous attention to detail. Excellent communication abilities and the capacity to multitask in a fast-paced environment are essential. Prior administrative experience in a professional setting is preferred.
Offer comprehensive administrative assistance to partners, Senior Associates, and the Tax Team on an ongoing basis.
Oversee the organization and coordination of calendars, arranging both internal and external meetings and appointments for partners.
Organize and coordinate team meetings by preparing agendas, distributing relevant materials, and documenting minutes as needed.
Tax registration and deregistration processes are managed, along with coordination with external clerks, to ensure compliance with regulatory requirements.
Responsible for overseeing tax registration and deregistration processes.
Liaising with external clerks regarding matters such as stamp duty exemptions and following up on other relevant issues.
We facilitate seamless collaboration between clients and stakeholders, ensuring alignment and effective communication throughout project lifecycles. This role demands strong interpersonal skills, the ability to manage competing priorities, and experience in cross-functional coordination. Responsibilities include organizing meetings, disseminating updates, and addressing any concerns to maintain project momentum and satisfaction.
Act as the primary liaison for clients and external stakeholders, maintaining professional and prompt correspondence at all times.
Facilitate the scheduling and coordination of client meetings, calls, and subsequent follow-ups for partners.
Assist in drafting and distributing client communications such as emails, engagement letters, and reports.
Proficiently oversee the organization, maintenance, and preparation of essential documents to ensure accuracy, accessibility, and compliance with established protocols. Responsibilities include systematically categorizing, storing, and retrieving files, as well as verifying document integrity and adherence to regulatory standards. Requires meticulous attention to detail, strong organizational skills, and familiarity with document management systems to facilitate efficient workflows and support operational needs.
Guarantee that all documents adhere to the company’s established formatting, accuracy, and presentation requirements.
The preparation and distribution of client documents—such as letters, reports, and physical Court/Tribunal filings—is a key responsibility of this role.
Should circumstances require, oversee the organization and maintenance of physical filing systems in accordance with established firm policies.
Compiles and organizes bundles such as appendices and submissions, verifying accurate pagination and indexing to ensure proper documentation order and accessibility.
Provide support in the submission of Court and Tribunal documents via the judiciary’s online portal.
The position entails managing billing processes and overseeing financial administration duties. This role requires meticulous attention to detail, strong organizational skills, and proficiency in financial software. Responsibilities include generating invoices, reconciling accounts, processing payments, and ensuring compliance with accounting standards. Additionally, the role demands accurate record-keeping, timely financial reporting, and collaboration with cross-functional teams to maintain fiscal integrity. Candidates should possess relevant experience in finance or accounting, along with a solid understanding of regulatory requirements and best practices in financial management.
Provide support in overseeing invoicing processes and preparing preliminary invoice drafts.
Compiles billing summaries and generates reports for partners.
Collaborate closely with finance teams to manage invoicing processes, address client inquiries regarding invoices, and ensure timely dispatch of billing documents.
Practice Management Support involves providing administrative and operational assistance to ensure the efficient functioning of healthcare practices. This role entails managing schedules, coordinating appointments, handling patient inquiries, and maintaining accurate records. Additionally, it requires overseeing billing processes, verifying insurance details, and ensuring compliance with regulatory standards. Strong organizational skills, attention to detail, and proficiency with electronic health record (EHR) systems are essential. Candidates should possess excellent communication abilities to interact effectively with staff and patients. Prior experience in a medical office or healthcare setting is preferred but not mandatory for consideration.
Oversee and manage comprehensive matter lists to ensure accuracy and completeness.
Compile and consolidate internal data to produce comprehensive reports, status updates, and performance summaries as required by the organization.
Maintain tax client databases and contact lists to ensure accurate and up-to-date information.
We provide strategic assistance to enhance business growth and expansion initiatives through comprehensive Business Development (BD) Support. This role requires a skilled professional capable of identifying new market opportunities, fostering client relationships, and driving revenue through targeted strategies. Key responsibilities include conducting market research, collaborating with cross-functional teams, and preparing proposals and presentations to support sales efforts. The ideal candidate will possess strong analytical skills, exceptional communication abilities, and a proven track record in business development or a related field. Proficiency in data analysis, CRM software, and negotiation techniques is essential, along with the ability to work independently and manage multiple projects efficiently.
Support the development of the team’s pitch materials and capability statements.
Assist in the planning and execution of client events, seminars, and training sessions to ensure seamless coordination and successful outcomes.
Assist in the upkeep of marketing materials, presentations, and content calendars as needed.
With a proven track record in [specific industry or field], candidates must possess [X years] of relevant professional experience, along with a [specific degree, certification, or qualification]. Proficiency in [specific tools, software, or methodologies] is essential, as are strong analytical and problem-solving abilities. Excellent communication and interpersonal skills are required to collaborate effectively within cross-functional teams. Additionally, candidates should demonstrate a commitment to continuous learning and adaptability in a dynamic work environment.
A relevant academic background, such as a diploma or undergraduate degree in Business Administration, Finance, Commerce, Secretarial Studies, or a closely aligned field, is required.
With a minimum of five to eight years of hands-on administrative or secretarial support experience, preferably in corporate tax, audit, or legal practice settings, you will bring a strong foundation to this role. Your background demonstrates a track record of delivering high-quality support in fast-paced, detail-oriented environments where accuracy and discretion are paramount.
Proficiency in initiating new client files and sustaining organized physical and digital documentation systems is required.
Proficiency in adhering to established workflows and meticulously documenting procedures is required.
Demonstrated ability to manage multiple tasks efficiently while prioritizing effectively in a demanding, high-pressure, and fast-paced setting.
Demonstrates a proactive approach to acquiring proficiency in emerging tools, such as the Firm’s financial system (3E).
Key Qualifications: Candidates should demonstrate proficiency in strategic planning, problem-solving, and effective communication. Strong organizational and leadership capabilities are essential, along with the ability to work collaboratively in a team environment. Attention to detail, adaptability to changing priorities, and a commitment to continuous improvement are also required. Experience in project management or relevant industry knowledge will be advantageous.
Professionalism and integrity are fundamental to this role, requiring a steadfast commitment to ethical conduct, transparency, and accountability in all professional interactions. Candidates must demonstrate unwavering adherence to high moral standards, ensuring honesty and reliability in decision-making processes. The position demands a consistent display of respect, discretion, and sound judgment, fostering trust and credibility with colleagues, stakeholders, and the public.
Demonstrates exceptional abilities in fostering positive relationships, collaborating effectively with diverse teams, and communicating with clarity and professionalism in all interactions.
Proactive and driven, you will take initiative in identifying and resolving issues before they escalate, consistently demonstrating strong problem-solving skills and a commitment to delivering exceptional results. Your ability to work independently, manage priorities effectively, and maintain a high level of productivity without constant supervision is essential. Self-motivation is a cornerstone of your approach, ensuring you remain focused and driven to meet and exceed performance expectations.
Maintains a high level of discretion and confidentiality in all professional interactions and decision-making processes.
Demonstrates a collaborative approach and values team synergy, fostering an environment where collective goals are prioritized and achieved through shared effort and mutual support.
Exceptional proficiency in conveying ideas clearly and effectively through written correspondence is essential.
Accomplishes tasks with precision and efficiently handles multiple responsibilities simultaneously. Demonstrates meticulous attention to detail in all assignments to ensure accuracy and quality.
Interested applicants are invited to submit their application letters along with a current CV by no later than 5 June 2026. Submissions should be directed to ke-careers@bowmanslaw.com.
Qualifications
BA/BSc/HND , Diploma
Experience Required
5 - 8 years
