Oversee a range of critical duties, including managing project timelines to ensure timely delivery, coordinating team efforts to optimize productivity, and maintaining high standards of quality across all deliverables. Monitor progress through regular evaluations and implement corrective actions as needed to address discrepancies. Serve as the primary liaison between departments to facilitate seamless communication and alignment of goals. Ensure adherence to company policies, industry regulations, and safety protocols while fostering a collaborative and efficient work environment. Provide mentorship and support to team members to enhance their professional development and overall performance.
To ensure the efficient, safe, and productive operation of administrative office activities and functions, oversee and coordinate these efforts across the Head Office and all branch locations, cultivating an environment that supports optimal workflow and team performance.
Oversee the administration of lease documentation for both branch locations and company-owned properties.
Ensuring the continuous management and upkeep of company assets, alongside maintaining accurate and detailed records of all associated activities.
Design and maintain an efficient, organized filing system to support departmental operations, ensuring accuracy, accessibility, and compliance with established protocols.
Responsible for managing and refreshing office inventory, furniture, and equipment in coordination with the finance department.
Ensure timely payment of all utility bills to prevent any service disruptions at both the head office and branch locations.
Responsibilities include maintaining sufficient stock of office supplies across the head office and all branch locations.
Responsibilities include maintaining current compliance documentation and ensuring all necessary permits remain valid and up to date.
Responsibilities include overseeing a diverse group of service providers and guaranteeing the consistent delivery of high-quality services.
Collaborate effectively with various departments to guarantee the completion of all administrative tasks.
Oversee utility bill monitoring and verify that invoices are submitted for approval and processing within the designated timeframe.
Distribute essential branch and tenant records, including lease agreements, compliance documents, invoices, and receipts.
Maintain accurate and up-to-date records of store inventory to ensure proper management and organization.
Oversee the organization and upkeep of lease and contract documents within the property management department.
Monitor the property maintenance work order register to ensure all updates are accurately recorded and processed. Additionally, support the compilation of detailed status reports for active work orders, providing clear insights into progress and any required follow-up actions.
Address inquiries, concerns, or complaints from tenants, staff, and branch representatives promptly and efficiently.
Prepare and submit reports punctually, as well as create presentations, in accordance with the directives provided by the department head.
Bachelor’s degree in Computer Science, Engineering, or a related field is mandatory. Proficiency in programming languages such as Python, Java, or C++ is essential. Minimum of three years of experience in software development or a comparable role is required. Strong problem-solving and analytical skills are necessary. Familiarity with databases like MySQL or PostgreSQL is preferred. Excellent communication and teamwork abilities are crucial for collaboration.
A bachelor’s degree in Land Economics or Real Estate Management is required.
Seeking a candidate with at least one year of hands-on experience in property management within a high-volume, client-focused setting.
Proven expertise in relevant technical or functional domains, complemented by strong analytical and problem-solving capabilities. Demonstrates exceptional attention to detail and accuracy in executing tasks. Exhibits adaptability to evolving priorities and changing business needs. Proficient in utilizing specialized tools, software, or methodologies pertinent to the role. Excellent interpersonal and communication skills, enabling effective collaboration with cross-functional teams. Demonstrates a commitment to continuous learning and professional development.
Possesses a solid understanding of office management practices and fundamental accounting concepts.
Skilled in utilizing the Microsoft Office Suite proficiently.
Proficient in managing multiple tasks with precision and efficiency, ensuring seamless coordination and meticulous attention to detail in all endeavors.
Proven ability to convey ideas clearly and persuasively, both verbally and in writing, ensuring alignment and understanding among stakeholders.
Seeking an individual who thrives in collaborative settings while prioritizing client satisfaction as a core objective.
Demonstrates sound judgment and upholds strict confidentiality standards.
Proven capability to effectively manage numerous tasks and assignments simultaneously while maintaining high levels of productivity and accuracy.
Qualified applicants should submit their CV, cover letter, and current compensation details to hr_recruitment@madison.co.ke by the deadline of June 17, 2026, with the role clearly indicated in the email subject line.
Qualifications
BA/BSc/HND
Experience Required
1 year
