We are seeking a highly motivated and skilled professional to join our team in this pivotal role. The successful candidate will be responsible for managing key projects, driving operational efficiencies, and contributing to strategic initiatives. A minimum of five years of relevant experience is required, along with strong analytical and problem-solving abilities. Proficiency in industry-specific tools and technologies is essential, and excellent communication and leadership skills are necessary to collaborate effectively across departments. The role demands adaptability, attention to detail, and a commitment to delivering high-quality results in a fast-paced environment.
The People & Admin Associate plays a vital role in maintaining the efficiency of the EDU Kenya office while providing essential administrative support to the People department. This position entails overseeing the seamless operation of the Nairobi office, handling logistics, arranging travel, managing office supplies, and fostering a productive work environment. Additionally, the role involves assisting with critical HR administrative functions, such as coordinating onboarding and offboarding, administering benefits, maintaining HRIS records, and tracking contracts.
What you will do:
The position encompasses a wide range of administrative duties to support office operations efficiently. Responsibilities include managing correspondence, organizing meetings, maintaining records, and handling basic bookkeeping tasks. Strong organizational and communication skills are essential, along with proficiency in standard office software. Candidates must possess a high school diploma or equivalent, with at least two years of relevant experience preferred. Attention to detail and the ability to multitask in a fast-paced environment are critical to success in this role.
Oversee the daily operations of the office, including procurement of supplies and equipment, management of office space utilization, and coordination of logistics to guarantee punctual deliveries.
Assist in organizing and managing office events and team meetings to ensure seamless execution and maximum participation.
You will serve as the intermediary connecting Human Resources, Procurement, Operations, and Finance teams to streamline and align office-related processes.
Serve as the primary liaison for guests and external collaborators arriving at the facility.
Maintain efficient and seamless day-to-day functioning of the office environment.
HR Operations Support plays a critical role in ensuring the seamless functioning of human resources processes within the organization. The position requires a strong understanding of HR policies, procedures, and compliance standards, along with proficiency in HR information systems and data management. Key responsibilities include managing employee records, processing payroll and benefits administration, coordinating recruitment activities, and providing administrative support to HR initiatives. Effective communication, problem-solving skills, and attention to detail are essential for success in this role, along with the ability to work collaboratively across departments. Candidates should possess prior experience in HR operations or a related field, as well as familiarity with relevant labor laws and regulations.
Assist with the onboarding and offboarding of employees by preparing and managing necessary documentation, configuring system access, and collaborating with supervisors to ensure a seamless transition.
Facilitate the renewal of support contracts by monitoring key deadlines, compiling necessary documentation, and conducting timely follow-up communications.
Provide support in the management of benefits, including medical insurance, Work Injury Benefits Authority (FIBA), pension schemes, and Higher Education Loans Board (HELD) accounts, while maintaining precise and up-to-date records.
Maintain accuracy and currency of HR records within the HRIS platform, specifically Personio, while ensuring adherence to all relevant statutory obligations.
Provide support with payroll documentation and assist HR in monitoring performance metrics.
Ensure diligent follow-through and seamless coordination of tasks, processes, and communications to maintain operational efficiency and alignment across teams and stakeholders.
Oversee and track office and HR-related responsibilities to confirm their punctual fulfillment.
Maintain consistent communication with staff, management, and external collaborators to facilitate efficient office operations and HR processes.
We offer comprehensive administrative support to ensure smooth and efficient office operations. This role involves managing schedules, coordinating meetings, handling correspondence, maintaining records, and assisting with various clerical tasks. Strong organizational skills, attention to detail, and proficiency in office software are essential. Additionally, the position requires effective communication, the ability to prioritize tasks, and a proactive approach to problem-solving.
Prepare, organize, and maintain documents, files, and reports with accuracy and efficiency.
Assist the HR department with the implementation of operational projects and the enhancement of existing processes to drive efficiency and effectiveness.
What you should bring:
A bachelor’s degree in Human Resources, Business Administration, or a closely related discipline is required.
Minimum of 3–5 years of experience in office administration and/or HR admin.
With a proven track record in dynamic settings such as tech startups, non-governmental organizations, or other fast-paced industries, you have demonstrated the ability to thrive amid evolving challenges and rapidly changing priorities.
With a steadfast commitment to applying your expertise toward fostering meaningful societal change, you seek opportunities to create enduring positive effects through your professional contributions.
You thrive in a hybrid role that blends multiple functions, as you seek a position that combines people management with administrative responsibilities rather than a strictly HR-focused position.
Exceptional abilities in organizing tasks, handling multiple responsibilities simultaneously, and efficiently managing time are required.
Exceptional written and verbal communication abilities, along with a proven talent for building and maintaining productive professional relationships, are essential.
Demonstrated expertise in HR information systems—including platforms like Personio or equivalent—along with strong proficiency in Microsoft Office, Google Workspace, and digital collaboration platforms such as Slack.
Demonstrates meticulous attention to detail while proactively identifying and resolving issues to advance tasks autonomously.
You demonstrate unwavering reliability and personal accountability by consistently fulfilling commitments, meeting critical deadlines, and assuming full ownership of your work and its outcomes.
Thrives in dynamic, agile settings where priorities evolve rapidly while maintaining unwavering focus and momentum.
What we offer:
Join our dynamic and high-performing team across Kenya, Nigeria, and Germany, where you will play a pivotal role in addressing the pressing global learning crisis.
Ensuring a robust financial runway is essential, providing both the security and resources required to achieve excellence.
A collaborative setting that encourages constructive feedback, fostering mutual development.
Qualifications
BA/BSc/HND
Experience Required
3 - 5 years
