Job Summary
We seek a seasoned and polished Executive Assistant to provide dedicated support to the Group CEO of a premier organization in the energy industry.
This position seeks an adaptable, bilingual professional who excels in a high-pressure executive setting and provides robust support to senior leadership across both regional and global operations.
The ideal candidate will function as the Group CEO’s trusted executive assistant, overseeing executive coordination, stakeholder engagement, and international travel logistics spanning multiple markets, with specific responsibility for Francophone regions.
Oversee and execute critical operational duties to ensure seamless workflow efficiency, including managing daily processes, coordinating team efforts, and maintaining high standards of productivity. Actively monitor performance metrics to identify areas for improvement, implement corrective actions, and drive continuous enhancement initiatives. Collaborate closely with cross-functional teams to align objectives, streamline communication, and foster a collaborative work environment. Serve as a key point of contact for resolving escalated issues, providing timely solutions, and ensuring adherence to organizational policies and compliance standards. Lead by example to inspire team engagement, accountability, and a culture of excellence in achieving strategic goals.
The role involves providing high-level administrative and operational assistance to the Group CEO, ensuring seamless coordination and communication within the executive team. Key responsibilities include managing the CEO’s calendar, coordinating meetings, and handling confidential communications. Additionally, the position requires preparing executive briefings, presentations, and reports to support strategic decision-making. Strong organizational, communication, and discretionary skills are essential, along with experience in a fast-paced corporate environment. Proficiency in office software, particularly advanced Excel, and the ability to work under pressure with minimal supervision are also required.
Offer comprehensive executive assistance to the Group CEO by expertly managing a dynamic and demanding calendar, ensuring seamless coordination of high-priority commitments and critical engagements.
Facilitate the scheduling and management of meetings, both internally and with external stakeholders, spanning various global time zones.
Craft executive-level reports, presentations, and board documentation with precision and clarity.
Guarantee that the CEO’s daily appointments and strategic priorities are organized and consistently synchronized.
The role involves overseeing and managing coordination between the board of directors and senior leadership, ensuring effective communication and alignment on strategic initiatives. This position requires facilitating board meetings, preparing agendas, and distributing relevant materials to members in advance. Additionally, it entails collaborating with leadership teams to gather insights, address concerns, and implement decisions in a timely manner. Strong organizational skills, exceptional communication abilities, and a deep understanding of corporate governance are essential for success in this position.
Assist in compiling and organizing materials for Board and Committee meetings, including the preparation of comprehensive board packs.
Orchestrate the scheduling and logistical arrangements for engagements involving the Board and Leadership Group.
Monitor the Track Board and executive action items, verifying that all follow-ups are executed promptly and in accordance with established deadlines.
Provide comprehensive administrative and operational assistance to the Senior Executive Office to facilitate effective governance processes.
We are seeking a skilled professional to oversee and optimize travel and logistics operations, ensuring seamless coordination and efficiency throughout the process. The role involves planning, organizing, and managing travel arrangements, including transportation, accommodations, and itineraries, while adhering to budget constraints and company policies. Responsibilities include negotiating with vendors, tracking expenses, and maintaining accurate records. Candidates should possess strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Proficiency in travel management software and relevant industry tools is essential, along with excellent communication and problem-solving abilities.
Oversee the complete lifecycle of international and regional travel logistics for the Group CEO, ensuring seamless coordination from initial planning through to final execution.
Coordinate all aspects of visa procurement, flight arrangements, lodging, local transportation, and travel itineraries.
Accompany the Group CEO on selected business trips to provide real-time executive support
Oversee the meticulous planning and execution of intricate travel schedules spanning multiple countries, while adeptly managing any unforeseen last-minute adjustments.
We excel in fostering effective communication and nurturing strong stakeholder relationships to ensure seamless collaboration and alignment across all levels of the organization. This role demands proficiency in conveying complex ideas clearly, actively engaging with diverse stakeholders, and adeptly managing expectations to drive mutually beneficial outcomes. You will be responsible for cultivating trust, resolving conflicts, and maintaining transparent dialogue with internal and external partners, all while upholding the highest standards of professionalism and integrity.
Serve as the primary point of contact and communication bridge between the Group CEO and both internal and external stakeholders, facilitating seamless information exchange and alignment across all parties.
Oversee the organization and prioritization of executive communications to guarantee prompt follow-ups.
Prepare, refine, and localize sophisticated written materials—including correspondence, reports, and presentations—in both French and English.
Facilitate the exchange of information and collaboration between group offices, subsidiaries, and external partners to ensure alignment and operational efficiency.
Providing essential strategic and operational support, this role entails collaborating with leadership to align business objectives with actionable plans, ensuring efficient resource allocation, and optimizing workflows to enhance performance. Responsibilities include analyzing market trends, identifying growth opportunities, and implementing data-driven strategies to drive organizational success. The ideal candidate will possess strong analytical skills, proficiency in project management, and the ability to communicate complex ideas clearly. Experience in a similar capacity within a dynamic environment is preferred.
Assist in the oversight and management of key strategic initiatives, projects, and high-priority executive objectives to ensure alignment with organizational goals.
Conducting comprehensive research and developing concise briefing notes to support informed decision-making and executive meetings.
Provide support in aligning multifaceted projects that span various business divisions and geographical areas.
Facilitate consistent alignment and execution of critical deliverables and deadlines to uphold organizational objectives.
Governance, compliance, and confidentiality are critical components of this role, with a primary focus on establishing and maintaining robust frameworks to ensure adherence to regulatory standards and organizational policies. The position requires a deep understanding of compliance requirements, risk management strategies, and data protection protocols to safeguard sensitive information and uphold ethical integrity. Key responsibilities include developing and implementing governance structures, monitoring compliance with legal and industry regulations, and ensuring confidential information remains secure across all operations.
Rigorously enforce compliance with corporate governance policies and established internal procedures to uphold organizational standards and regulatory requirements.
Maintain absolute confidentiality when managing sensitive information, ensuring it is handled with the utmost discretion at all times.
Prepare, maintain, and oversee documentation, reports, and audit-related tasks to ensure compliance and accuracy.
Ensure executive records and filing systems are meticulously maintained and systematically organized to uphold accuracy and accessibility.
Requirements
Seeking a candidate with a proven track record in project management, possessing at least five years of experience in a leadership role. The ideal applicant should demonstrate expertise in strategic planning, budget oversight, and team coordination, ensuring projects are delivered on time and within allocated resources. Strong interpersonal skills are essential for fostering collaboration across departments and stakeholders. Additionally, proficiency in industry-standard software tools, such as Microsoft Project or Asana, is required to streamline workflows and enhance productivity. A bachelor’s degree in business administration, management, or a related field is preferred, though equivalent professional experience may be considered.
A bachelor’s degree in Business Administration, Communications, or an equivalent discipline is required.
Fluency in both written and spoken French and English is an essential requirement for this position.
With a proven track record spanning five to eight years, you have provided high-level executive support to C-suite or Group-level leaders, demonstrating exceptional organizational acumen and discretion in fast-paced environments.
Demonstrated expertise in coordinating intricate executive calendars and organizing international travel arrangements is essential for this role.
Demonstrates extensive expertise in crafting executive-level communications and managing relationships with key stakeholders.
Preferred
Proficiency in the energy sector, oil & gas industries, or within multinational corporate frameworks is required, with a proven track record of navigating such environments effectively.
Involves engagement with high-level board activities and oversight mechanisms.
Experience in professional environments characterized by cultural diversity or geographic focus, particularly in regions such as Africa or other international locations, is required.
To apply, please submit your application using the designated method. Ensure all required documents and information are included as specified. Follow the outlined procedure to ensure your application is processed efficiently and considered for review.
To submit your application, kindly utilize the provided link(s) accessible on the company’s official website.
Qualifications
BA/BSc/HND
Experience Required
5 - 8 years
