Primary Responsibilities
Responsible for overseeing financial reporting processes and maintaining the integrity of the general ledger, ensuring accurate and timely recording of all financial transactions. This role involves preparing and analyzing financial statements, reconciling accounts, and ensuring compliance with relevant accounting standards and regulations. Additionally, the position requires collaboration with cross-functional teams to support budgeting, forecasting, and strategic financial planning initiatives. Strong analytical skills, attention to detail, and proficiency in financial software are essential, along with the ability to communicate complex financial information clearly to stakeholders.
Compile monthly, quarterly, and annual financial statements and management accounts with precision and efficiency, ensuring strict adherence to International Financial Reporting Standards (IFRS).
Supervise the integrity of the general ledger, assess journal entries, and confirm that all accounting records are thorough, precise, and prepared for audit review.
Oversee month-end and year-end closing procedures, which involve managing accruals, prepayments, deferred income, and revenue recognition.
Perform monthly reconciliations for bank accounts, Mesa transactions, petty cash, customer accounts, and supplier records, ensuring all discrepancies are investigated and resolved promptly in accordance with established deadlines.
Develop comprehensive variance analysis reports and management dashboards to facilitate informed decision-making by leadership.
Maintain and refine Microsoft Dynamics NAV ERP workflows to improve reporting precision and minimize manual intervention.
Oversee financial planning, forecasting, and project budgeting to ensure efficient cash flow management and alignment with strategic goals.
Direct the yearly budgeting process, tracking departmental and project budgets in comparison to actual spending while delivering variance analysis and commentary.
Develop weekly cash flow forecasts and produce daily cash position reports facilitating effective liquidity planning and payment scheduling.
Maintain tools for tracking AR/AP projects and contracts, ensuring real-time monitoring of outstanding balances, milestone billing, and payment schedules across all active client contracts and vendor agreements.
Monitor accounts receivable aging, track Days Sales Outstanding (DSO), and enhance cash flow by implementing structured collections processes. Ensure timely follow-ups on overdue accounts while systematically reducing outstanding balances to optimize revenue recovery.
Engage in collaborative financial review sessions with project managers to ensure budget allocations, cost controls, and milestone billing are properly aligned and executed.
Responsible for ensuring adherence to tax regulations and statutory compliance requirements, this role involves managing tax filings, reporting obligations, and legal obligations to maintain organizational compliance with federal, state, and local tax laws.
Ensure all statutory returns—including VAT, PAYE, NSF, SHIP (formerly NAIF), WHT, Housing Levy, NITA, and HELD loan deductions—are accurately prepared and submitted within the mandated deadlines set by the KRA and other relevant regulatory bodies.
Ensure a meticulously organized compliance calendar is maintained to prevent any statutory penalties related to tax and labor obligations.
Prepare the VAT compliance documentation by cross-referencing system-generated VAT outputs with the corresponding autopopulated data in KRA tax. Subsequently, reconcile discrepancies and upload the final CSV templates through the tax platform.
Provide assistance to corporate income tax processes by compiling working papers, extracting trial balance data, and preparing reconciled schedules for external tax consultants.
Coordinate KRA audits and other regulatory engagements while ensuring comprehensive documentation trails are maintained and promptly resolving audit queries within established deadlines.
The role involves overseeing audit processes and managing internal control frameworks to ensure compliance and operational efficiency. Responsibilities include coordinating audit activities, documenting control procedures, and verifying adherence to regulatory standards. The position requires strong analytical skills, attention to detail, and proficiency in auditing frameworks such as COST or ISO. Experience with risk assessment and control testing is essential, along with the ability to collaborate across departments to implement corrective actions. Familiarity with audit software and data analysis tools is preferred.
To streamline both internal and external audit processes, you will oversee the reconciliation of schedules, compile comprehensive supporting documentation, and address audit inquiries with promptness and accuracy.
Design, document, and implement standard operating procedures (SOPs) for finance and administration to enhance internal controls, promote process uniformity, and maintain continuous audit readiness throughout the year.
Monitor financial risks diligently and develop proactive mitigation strategies while upholding strict adherence to established company financial policies.
Oversee and provide mentorship to junior finance personnel, while evaluating accounting entries and ensuring compliance with established financial protocols.
The position involves overseeing and managing the Human Resources department, ensuring compliance with labor laws and company policies, and handling employee relations, recruitment, onboarding, and performance management. Key responsibilities include developing and implementing HR strategies, maintaining employee records, and fostering a positive work environment. The role requires strong interpersonal and communication skills, proficiency in HR software, and a deep understanding of employment regulations. A bachelor’s degree in Human Resources or a related field, along with prior HR experience, is typically required. Additionally, the ability to resolve conflicts, manage payroll, and support organizational development is essential.
Process the full monthly payroll cycle for all employees, with strict adherence to Kenyan labor laws, ensuring precise calculation of salaries, allowances, and statutorily required deductions.
Oversee the meticulous organization and security of employee records, encompassing contracts, leave trackers, salary advances, and personnel documentation, ensuring both accuracy and confidentiality.
We handle recruitment administration tasks such as coordinating interviews, managing onboarding documentation, and preparing contracts.
Oversee the complete onboarding and offboarding lifecycle, ensuring thorough staff clearance protocols and accurate final dues reconciliation are carried out with precision.
Monitor leave balances, staff advances, and employee accounts utilizing ERP workflows.
The role involves overseeing administrative operations and managing procurement processes to ensure efficient and compliant business functions. Key responsibilities include coordinating office activities, maintaining records, and facilitating the acquisition of goods and services in alignment with organizational policies and budgetary constraints. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work collaboratively with cross-functional teams. Proficiency in procurement software, financial acumen, and experience in vendor management are essential requirements for this position.
Maintain a comprehensive contracts register for client agreements and vendor contracts, systematically tracking expiry dates and ensuring timely renewal processes.
Verify procurement documentation, including local purchase orders (Los), invoices, and delivery notes, while preparing accurate payment vouchers. Ensure all transactions undergo proper authorization prior to disbursement to maintain compliance with financial policies and procedures.
Coordinate vendor relations, oversee office supply procurement, and schedule maintenance tasks while managing administrative arrangements for training sessions, workshops, and staff travel.
Oversee the fixed assets register and assist with scheduled asset verification processes.
Collaborate with financial institutions, auditors, tax advisors, and regulatory authorities to address financial reporting, ensure adherence to compliance standards, and fulfill audit obligations.
Seeking candidates with a proven track record in [specific skill or field], along with a minimum of [X years] of relevant industry experience. Proficiency in [specific tool, software, or methodology] is essential, while familiarity with [another relevant tool or process] is highly desirable. Strong problem-solving abilities and meticulous attention to detail are critical for success in this role. Excellent communication skills, both written and verbal, are required to collaborate effectively across teams. Prior experience in [specific industry or function] is preferred.
A bachelor’s degree in commerce with a specialization in finance, accounting, or business administration, or in a closely related discipline, is required.
A CPA (Certified Public Accountant) designation is required for this role, ensuring expertise in accounting principles, tax regulations, and financial reporting standards. Candidates must possess a bachelor’s degree in accounting or a related field, complemented by relevant work experience in auditing, taxation, or financial analysis. Strong analytical skills, attention to detail, and proficiency in accounting software are essential. Responsibilities include preparing financial statements, conducting audits, ensuring compliance with regulatory requirements, and advising clients on tax planning and financial strategies. Effective communication and organizational abilities are also critical for collaborating with cross-functional teams and stakeholders.
Minimum qualifications include three to five years of continuous, hands-on experience in finance and administration roles, with a clear progression of responsibilities over time.
Proven track record in overseeing comprehensive financial operations, encompassing financial reporting, general ledger administration, payroll processing, and adherence to statutory regulations.
Demonstrates a strong history of developing and executing finance standard operating procedures, internal control systems, and regulatory compliance frameworks.
Proven track record in managing internal, external, and KRA audits with precision and efficiency.
Proficiency in Microsoft Dynamics NAV is considered a valuable asset.
Proven capability to maintain meticulous accuracy and thoroughness in financial documentation and reporting, coupled with unwavering integrity and a dedication to completeness.
Demonstrates exceptional proficiency in written and verbal communication in both English and Kiswahili, with a talent for presenting financial data in an accessible manner to stakeholders outside the finance domain. Exhibits the capacity to operate with minimal oversight by maintaining high standards of self-direction, proactive problem-solving, and accountability for assigned outputs.
Demonstrated expertise in stakeholder engagement, facilitating effective communication and collaboration with key parties including executive leadership, auditors, regulatory agencies, clients, and external vendors.
Highly organized professionals excel in balancing competing priorities, consistently meeting stringent deadlines, and upholding exceptional standards, even amid demanding circumstances.
A dynamic professional who thrives in collaborative environments while demonstrating the ability to guide and develop junior colleagues, cultivating a workplace culture rooted in accountability and ongoing growth.
Skilled at adjusting to challenges and delivering effective results, this role consistently recognizes inefficiencies in processes and introduces actionable enhancements to drive operational excellence.
Maintains the highest standards of professional integrity and confidentiality when managing sensitive financial and HR data.
Please submit your CV by May 31, 2026, to hr@kobby.co.ke.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
3 - 5 years
