Position Summary
The Program Officer will facilitate the execution, coordination, oversight, and stakeholder engagement efforts for multiple initiatives within Alone Initiative. This role will require leading the “Transforming Helmet Safety in Kenya: From Regulation to Market Compliance” project, which focuses on enhancing motorcycle helmet safety regulations, compliance frameworks, and institutional coordination across Kenya. In addition to spearheading this project, the officer will provide support for other Alone initiatives. Key responsibilities include assisting with policy dialogues, technical advisory sessions, stakeholder coordination, research initiatives, monitoring and evaluation activities, and engagement with government bodies, development partners, transport stakeholders, and civil society organizations. Candidates must possess robust project coordination capabilities, a background in policy or governance-related programs, and a proven commitment to road safety, transport governance, public policy, standards compliance, or sustainable mobility.
Oversee a range of critical duties, including collaborating with cross-functional teams to align project objectives, analyzing complex data to identify trends and opportunities, and implementing strategic initiatives to enhance operational efficiency. Ensure compliance with established policies and regulatory requirements while maintaining meticulous documentation. Lead process improvements by evaluating workflows, identifying inefficiencies, and proposing data-driven solutions. Manage stakeholder expectations through transparent communication and regular progress updates. Develop and execute training programs to reinforce best practices and foster a culture of continuous improvement across the organization.
Project coordination and execution encompass overseeing and managing the seamless progression of initiatives from inception to completion, ensuring all deliverables are met within established timelines and budgetary constraints. This role involves meticulous planning, resource allocation, and the facilitation of cross-functional collaboration to drive project success. Key responsibilities include tracking milestones, mitigating risks, and maintaining clear communication with stakeholders to align expectations and address any challenges promptly. Additionally, the position requires a keen eye for detail, strong organizational skills, and the ability to adapt to evolving project demands while adhering to established methodologies and best practices.
Facilitate the ongoing execution of project tasks in strict adherence to approved work plans, established timelines, and donor mandates.
Responsible for organizing and overseeing the logistical arrangements and strategic planning for a variety of professional engagements, including workshops, consultation sessions, policy discussions, validation meetings, and stakeholder forums.
Monitor progress against established milestones to guarantee the punctual completion of outputs and deliverables.
Responsible for preparing and maintaining thorough documentation of activities, attendance logs, meeting summaries, and project documentation.
Assist in facilitating procurement activities and administrative functions essential to project execution.
We foster robust stakeholder relationships and cultivate strategic partnerships to enhance collaborative efforts and drive organizational success. This role requires proactive engagement with key stakeholders, ensuring alignment with business objectives while maintaining transparent communication and trust. Responsibilities include identifying partnership opportunities, negotiating agreements, and managing ongoing collaborations to maximize value creation. Strong interpersonal skills, negotiation expertise, and a results-driven mindset are essential to navigate diverse stakeholder needs and deliver impactful outcomes.
Engage proactively with essential stakeholders, such as the Kenya Bureau of Standards, National Transport and Safety Authority, Kenya Revenue Authority, Ministry of Investments, Trade and Industry, boda associations, county governments, private sector representatives, and development partners.
Coordinate the scheduling and management of engagements for the National Helmet Wearing Coalition (NHWC).
Draft stakeholder communications including concise briefs, formal invitations, and comprehensive follow-up documentation.
Foster strong and productive partnerships with project collaborators and technical specialists to ensure seamless cooperation and alignment throughout all project phases.
The role involves conducting comprehensive research, developing and analyzing policies, and providing specialized technical assistance to support organizational objectives. Key responsibilities include gathering and interpreting data, drafting policy recommendations, and ensuring alignment with regulatory requirements. The position requires expertise in research methodologies, policy analysis, and technical frameworks to address complex challenges and facilitate informed decision-making. Strong analytical, communication, and problem-solving skills are essential for effectively translating insights into actionable strategies.
The position involves conducting desk reviews, analyzing policies, mapping stakeholders, and gathering data.
You will contribute to the creation of policy briefs, technical reports, workshop reports, and advocacy materials.
Provide assistance to consultants and technical specialists throughout situational evaluations and the creation of guidelines.
Assist in developing evidence-based insights regarding helmet compliance standards, certification procedures, and road safety regulatory frameworks.
Designing and implementing robust Monitoring, Evaluation, and Learning (MEL) frameworks to systematically track progress, assess impact, and extract actionable insights is essential. This role involves establishing performance metrics, conducting data analysis, and ensuring data-driven decision-making to enhance program effectiveness and accountability. Collaborating with stakeholders to gather feedback, refine indicators, and adapt strategies based on findings is a critical component of this position. Strong proficiency in data collection tools, analytical software, and reporting methodologies is required, along with the ability to translate complex data into clear, strategic recommendations.
Facilitate the execution of the project monitoring and evaluation framework to ensure systematic tracking and assessment of progress and outcomes.
Collect, gather, organize, and verify project data and key indicators, then conduct thorough analysis to derive meaningful insights and conclusions.
Prepare monthly, quarterly, and donor reports to ensure comprehensive and accurate documentation.
Monitor and document project results, risks encountered, key learnings, and notable achievements throughout the project lifecycle.
Facilitate collaborative learning initiatives and gather input from stakeholders throughout the process.
Deliver strategic communications and enhance organizational visibility through compelling messaging, media outreach, and stakeholder engagement to amplify brand presence and drive public awareness.
Facilitate the development and execution of initiatives aimed at enhancing public understanding and engaging stakeholders through effective communication strategies.
Develop and oversee digital strategies to enhance engagement and distribute project outcomes across social media and partner networks.
Engage with media outlets and enhance visibility for projects during events and campaign periods.
Capture and compile project impact stories, photographs, and communication materials, ensuring accuracy and consistency in documentation.
The position provides comprehensive financial and administrative support, ensuring accurate management of budgets, expenditures, and financial records while maintaining efficient office operations. Responsibilities include processing invoices, reconciling accounts, coordinating meetings, and handling confidential documentation with discretion. The role requires proficiency in financial software, strong organizational skills, and meticulous attention to detail to support team functions and organizational objectives.
Oversee budget tracking and expenditure monitoring for activities to ensure financial accuracy and accountability.
Develop and manage activity budgets, process payment requests, and maintain comprehensive accountability documentation.
Ensure adherence to established organizational and donor policies and procedures, maintaining full compliance at all times.
Provide administrative assistance for travel planning and logistical support for meetings and field-related events.
Assist in executing procurement activities tied to specific projects, ensuring adherence to established timelines and budgetary constraints while maintaining compliance with organizational policies and regulatory requirements.
Candidates must meet the following essential qualifications and professional background:
A bachelor’s degree in computer science, engineering, or a closely related technical field is mandatory. Additionally, five or more years of hands-on experience in software development, with a strong focus on backend systems or related technologies, is required. Proficiency in programming languages such as Java, Python, or C++ is essential. Familiarity with cloud platforms like AWS or Azure and experience with DevOps practices are also necessary. Strong problem-solving abilities, effective communication skills, and the capacity to collaborate in a dynamic team environment are critical.
A Bachelor’s degree in Public Policy, Development Studies, Law, Political Science, Transport Planning, International Relations, Project Management, Public Health, or a related discipline is required.
A minimum of three years of hands-on professional experience in project coordination, governance frameworks, policy advocacy, road safety initiatives, public sector engagement, or development programming is required.
Experienced in collaborating with governmental bodies, civil society institutions, or projects financed by donors.
Demonstrates a comprehensive knowledge of policy development, stakeholder collaboration, and regulatory compliance mechanisms.
Skilled in conducting research, crafting detailed reports, and maintaining comprehensive project documentation.
A background in road safety, transport governance, standards compliance, or mobility-related challenges would be considered beneficial.
Skilled in facilitating workshops, providing consultations, and leading multi-stakeholder forums.
Exceptional ability to prioritize tasks, manage schedules efficiently, and maintain meticulous organization in dynamic environments.
Proficiency in accession procedures for international UN treaties is required.
Seeking candidates with a robust skill set and proven competencies, including excellent communication and interpersonal abilities, strong problem-solving capabilities, and proficiency in relevant software applications. Applicants must demonstrate a track record of leadership, adaptability in dynamic environments, and a commitment to continuous professional development. Additionally, the ideal candidate will possess exceptional organizational skills, attention to detail, and the capacity to work both independently and collaboratively within a team setting.
You must demonstrate exceptional proficiency in crafting comprehensive reports and conveying information with clarity and precision. Strong written and verbal communication skills are essential for effectively articulating insights and collaborating with stakeholders.
A high degree of organizational ability and effective communication are essential.
Demonstrated capacity to handle diverse responsibilities and meet stringent deadlines with precision and efficiency.
Demonstrates exceptional proficiency in analytical thinking and problem resolution, with a capacity to dissect complex issues and devise effective solutions efficiently.
Demonstrates strong command of Microsoft Office Suite and digital collaboration platforms with proven ability to leverage these tools effectively.
Proven capability to operate autonomously and in cross-functional team settings while fostering collaboration across diverse disciplines.
Maintaining unwavering integrity, demonstrating professionalism at all times, and exhibiting meticulous attention to detail are essential qualities for this role.
Highly valued are candidates who demonstrate exceptional analytical skills, possess strong communication abilities, and exhibit a collaborative mindset. Proficiency in industry-specific software and tools is preferred, along with a proven track record of delivering innovative solutions under tight deadlines. Adaptability to evolving technologies and a commitment to continuous learning are essential traits. Additionally, experience in cross-functional team leadership and a dedication to maintaining high ethical standards will be advantageous.
Dedication to advancing road safety initiatives, promoting equitable mobility solutions, and driving meaningful public policy reforms remains paramount.
Engage effectively with transport sector stakeholders and community-based organizations to foster collaborative relationships and ensure alignment on project goals.
Proficient knowledge of gender-responsive programming and inclusive mobility strategies is required.
Proficiency in donor compliance and grants implementation would be a valuable asset.
What Flone Offers
This role presents a valuable opportunity to actively engage in national road safety efforts and contribute to policy reform initiatives.
Engagement with senior policy stakeholders and cross-sector partnerships is essential.
Operate within an energetic and purpose-driven professional setting.
Continuous professional development and educational prospects are available through engagement with regional and global road safety associations.
Qualifications
BA/BSc/HND
Experience Required
3 years
