To deliver exceptional administrative support, ensuring seamless office operations through efficient management of communications, scheduling, and documentation. This position requires a meticulous individual capable of handling multiple tasks with precision, maintaining confidentiality, and fostering strong organizational workflows. Additionally, the role involves coordinating meetings, preparing reports, and liaising with internal and external stakeholders to uphold productivity and operational excellence. Proficiency in office software, strong communication skills, and the ability to adapt to dynamic environments are essential for success.
The Company Procurement Manager leads the strategic planning and implementation of centralized procurement initiatives for Raeburn Schools Limited, covering both domestic and international sourcing. The position is accountable for optimizing cost efficiency, maintaining high quality standards, and ensuring regulatory compliance, while overseeing corporate-level procurement operations and guiding procurement policies and procedures that govern school-level purchasing activities.
The manager is responsible for fostering robust relationships with local and global suppliers, overseeing import logistics, and upholding ethical and transparent standards throughout the organization.
Overseeing a broad spectrum of critical responsibilities, the role encompasses strategic planning, meticulous execution, and continuous evaluation of operational processes to ensure alignment with organizational goals. Key duties involve analyzing performance metrics, identifying areas for enhancement, and implementing data-driven solutions to optimize efficiency and productivity. Additionally, the position requires fostering cross-functional collaboration, mentoring team members, and maintaining adherence to compliance standards while driving innovation within the department. The successful candidate will be expected to lead high-impact projects, manage stakeholder relationships, and deliver measurable results in a dynamic and fast-paced environment.
Centralized Company Procurement Management balances local and international priorities, ensuring streamlined oversight across all procurement activities. This role oversees the strategic sourcing, acquisition, and supplier relationship management to optimize cost efficiency, quality assurance, and timely delivery of goods and services. Responsibilities include developing procurement policies, negotiating contracts, and collaborating with cross-functional teams to align purchasing strategies with organizational objectives. The position requires a keen understanding of global supply chains, regulatory compliance, and risk mitigation while maintaining a balance between centralized control and local operational needs.
Oversee and administer all centralized procurement functions across the organization, ensuring an equitable strategy when engaging with both domestic and international suppliers.
Devising and executing strategic sourcing initiatives, this role focuses on enhancing cost efficiency, maintaining superior quality standards, and ensuring timely delivery across company-wide procurement operations, with consideration given to both domestic and global markets.
Responsibilities include securing advantageous agreements with essential suppliers, regardless of their location, while maintaining optimal terms and conditions throughout all contract negotiations and management processes.
Responsible for directing and coordinating all import logistics associated with company-wide procurement activities, encompassing shipping procedures, customs clearance processes, and on-time delivery to specified destinations, while cultivating and maintaining robust local supplier partnerships.
Guarantee full compliance of all company-wide procurement operations with Kenyan regulatory requirements, international trade legislation, and established ethical guidelines.
Oversee local procurement initiatives aimed at fostering regional economic growth wherever feasible.
School-Level Procurement Oversight involves ensuring compliance with procurement policies and procedures, monitoring purchasing activities, and verifying that goods and services are obtained in accordance with established guidelines. Responsibilities include reviewing purchase requisitions, approving transactions within delegated authority, and maintaining accurate records of procurement activities. The role requires a strong understanding of procurement regulations, attention to detail, and the ability to collaborate with stakeholders to facilitate efficient and compliant purchasing processes.
Craft and uphold detailed procurement policies, procedures, and guidelines to be executed at the individual school level.
Deliver expert advice and assistance to school administrators and staff regarding procurement best practices and compliance requirements.
Perform regular assessments and evaluations of procurement activities at the school level to verify compliance with established policies and procedures.
Provide staff at the school level with chances for professional growth and skill enhancement in procurement practices.
Serve as the primary escalation point for intricate procurement challenges encountered at the school level.
Supplier Relationship Management (Local and International): Oversees and nurtures strategic partnerships with both domestic and global suppliers to ensure optimal value delivery. Collaborates closely with procurement teams to align supplier performance with organizational objectives, fostering long-term collaborations. Conducts regular assessments of supplier capabilities, reliability, and compliance while mitigating risks associated with supply chain disruptions. Manages contract negotiations, performance metrics, and continuous improvement initiatives to enhance efficiency and cost-effectiveness across the supply network.
Develop and oversee strategic partnerships with essential local and global suppliers to ensure the organization’s procurement needs are met efficiently and effectively.
Develop and sustain a comprehensive database of pre-approved suppliers tailored for both corporate and educational institution procurement needs, with a deliberate emphasis on fostering a robust network of local vendors.
Monitor supplier performance and develop initiatives to mitigate risks while enhancing operational efficiency.
Oversee financial operations and ensure accurate reporting, including the preparation of financial statements, budgets, and forecasts. Analyze financial data to identify trends, assess performance, and provide strategic recommendations to senior management. Ensure compliance with regulatory standards and internal policies while maintaining robust internal controls. Collaborate with cross-functional teams to optimize financial planning and decision-making processes. Prepare and present financial reports to stakeholders, highlighting key metrics and insights to support organizational objectives.
Develop and oversee the centralized procurement budget, ensuring comprehensive management of costs for both local and international sourcing initiatives.
Perform comprehensive market research and cost evaluations to uncover potential savings in the organization’s procurement activities.
Prepare detailed reports on centralized procurement operations, performance metrics, and cost-saving initiatives, with a specific focus on import-related data.
Compile comprehensive reports assessing adherence to procurement policies at the school level.
Risk Management and Compliance (Local and International): You will oversee the identification, assessment, and mitigation of risks while ensuring adherence to both domestic and global regulatory standards. This role demands expertise in developing robust compliance frameworks, monitoring regulatory changes, and implementing policies to safeguard organizational integrity. Additionally, you will conduct thorough audits, manage cross-border compliance risks, and collaborate with stakeholders to maintain ethical business practices across all jurisdictions.
Identify and address risks linked to domestic and global procurement operations, such as supply chain interruptions, quality concerns, and evolving regulatory frameworks.
Oversee adherence to Kenyan regulatory frameworks, international trade legislation, and ethical procurement practices at the organizational level.
Ensure adherence to established company procurement policies across all school sites.
Cross-functional collaboration involves actively engaging with diverse teams and departments to achieve shared objectives, ensuring seamless communication and alignment of efforts across the organization. This role requires individuals to bridge gaps between varying expertise, facilitate knowledge exchange, and foster a cohesive work environment where collective problem-solving and innovation can thrive.
Partner with Executive Principals, school administrators, department heads, and key stakeholders to assess their procurement requirements, encompassing both local and international needs.
Offer expert advice and assistance to staff regarding procurement policies and procedures, with a particular emphasis on import-related processes.
Spearhead the coordination of multidisciplinary teams to enhance procurement operations at an organizational level, prioritizing the optimization of logistics and cultivating robust local partnerships.
The sourcing of educational materials will encompass both local and international procurement, ensuring a diverse and comprehensive selection of resources to support educational objectives.
Keep abreast of emerging trends and advancements within the educational materials sector, prioritizing the evaluation of reputable local and global suppliers.
Source and procure high-quality educational materials from local and global suppliers to support company-wide purchasing needs efficiently.
To qualify, candidates must possess the requisite academic credentials, relevant professional experience, and a demonstrated proficiency in core competencies aligned with the role’s requirements. A minimum of [X] years of experience in [specific field/industry] is essential, along with a degree in [relevant field] from an accredited institution. Additionally, applicants should exhibit expertise in [specific skills or areas], strong analytical and problem-solving abilities, and the capacity to work collaboratively in a dynamic environment. Familiarity with [specific tools, methodologies, or frameworks] is highly advantageous, as is a commitment to continuous professional development and adherence to industry best practices.
A bachelor’s degree in Business Administration, Supply Chain Management, or an equivalent discipline is required.
Professional certification in Purchasing and Supplies Management, such as CAPS or KISS, is required.
A minimum of a decade of procurement management experience is required, including no less than five years in a supervisory capacity.
Skilled in delivering leadership and management development programs with a proven track record of success.
Proven expertise in international trade and logistics management is essential for this role.
An extensive understanding of contemporary sourcing and procurement methodologies, encompassing local market dynamics, is essential.
Proficiency in international trade regulations and practices is required.
Demonstrates exceptional proficiency in negotiation, contract administration, and supplier relationship cultivation, with a proven track record of engaging both domestic and global suppliers effectively.
Proven capability in overseeing import logistics operations and cultivating strong relationships with local vendors.
Demonstrates strong financial insight and sharp analytical abilities.
Able to articulate ideas clearly and collaborate effectively with diverse teams.
Demonstrates unwavering integrity and adheres to the highest ethical standards in all professional interactions and decision-making processes.
Professional experience in an educational setting is considered advantageous.
Deep understanding of Kenyan procurement legislation and import compliance requirements.
Should you meet the specified criteria, please submit your application by completing the Google Application Form and include the following documents: a Cover Letter, a Curriculum Vitae (CV) with three (3) professional references.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
10 years
