GENERAL SUMMARY:
The Accounts Officer is tasked with maintaining precise financial records, processing transactions, and facilitating financial operations. This position plays a critical role in ensuring prompt reconciliations, thorough documentation, and adherence to organizational policies and procedures. Furthermore, the role offers structured assistance to procurement functions, encompassing documentation, vendor liaison, and tracking of purchasing activities. Ideal for individuals with a strong foundation in accounting principles and experience in structured, compliance-driven settings, this position demands exceptional numerical proficiency, organizational acumen, clear communication abilities, and advanced spreadsheet expertise.
Facilitates core operations by performing essential functions critical to organizational success, ensuring adherence to established protocols and standards. Responsible for maintaining accurate records, managing workflows, and supporting team objectives through efficient task execution. Collaborates with cross-functional departments to streamline processes, troubleshoot challenges, and uphold service excellence. Requires strong organizational skills, meticulous attention to detail, and the ability to prioritize responsibilities in a dynamic environment. Must possess effective communication abilities to convey information clearly and resolve issues promptly. Familiarity with relevant tools, software, or industry-specific methodologies may be necessary to fulfill role expectations.
Maintains accurate financial records and oversees financial operations with meticulous attention to detail. Responsible for managing budgets, tracking expenditures, reconciling accounts, and ensuring compliance with accounting standards. Prepares financial reports, analyzes variances, and provides data-driven insights to support strategic decision-making. Collaborates with cross-functional teams to streamline financial processes and enhance operational efficiency.
Perform financial transactions with precision and ensure their timely recording.
Review and validate invoices to confirm they are complete, accurate, and have received the necessary approvals prior to processing payments.
Oversee the administration of employee expense reimbursements, ensuring strict adherence to established organizational policies and procedures.
Ensure financial records—both digital and physical—are meticulously maintained and consistently updated to reflect the most current data.
Maintain and enhance tracking tools used for payment processing, guaranteeing accurate allocation and thorough reconciliation of all transactions.
Responsibilities include overseeing reconciliations and generating accurate reports to ensure financial accuracy and compliance with regulatory standards. This role requires meticulous attention to detail, strong analytical skills, and proficiency in accounting software and financial systems. Additionally, candidates should possess excellent communication abilities to collaborate effectively with cross-functional teams and stakeholders.
Conduct weekly reconciliations of the bank accounts and designated general ledger accounts to ensure accuracy and alignment between financial records and transactions.
Thoroughly investigate and address discrepancies with a sense of urgency, ensuring prompt resolution.
Compile and submit journal entries as directed, ensuring accuracy and adherence to departmental guidelines provided by the Head of Department.
Prepare supporting schedules for designated general ledger accounts to ensure accuracy and completeness in financial reporting.
Conducts thorough audits and ensures strict adherence to compliance standards across all operational areas. Reviews financial records, operational procedures, and regulatory requirements to identify discrepancies, assess risks, and recommend corrective actions. Develops and implements robust internal controls to mitigate potential violations and enhance governance frameworks. Collaborates with cross-functional teams to ensure alignment with industry regulations, corporate policies, and best practices. Maintains meticulous documentation and prepares comprehensive reports to support findings and facilitate regulatory submissions. Monitors ongoing compliance initiatives, tracks emerging regulatory changes, and advises leadership on necessary adjustments to maintain organizational integrity.
All financial transactions must be meticulously recorded in accordance with established policies to maintain compliance and audit readiness.
Facilitate internal and external audits by compiling schedules and gathering necessary documentation.
Ensure full compliance with established financial policies, procedures, and internal control frameworks at all times.
Collaborate with external stakeholders, including the Kenya Revenue Authority (KRA) and vendors, as needed to facilitate effective communication and coordination.
The incumbent will provide essential assistance in procurement operations, ensuring timely and efficient acquisition of goods and services. Responsibilities include coordinating with suppliers, processing purchase orders, verifying invoices, and maintaining accurate procurement records. Strong organizational and communication skills are required, along with proficiency in procurement software and Microsoft Office. A minimum of two years of relevant experience in procurement or a related field is necessary. Attention to detail and the ability to work under deadlines are critical for success in this role.
Collaborate closely with Division and Department representatives to assist in drafting procurement documents, including Los and Delivery notes.
Ensure meticulous documentation of procurement activities and monitor the progress of orders diligently.
Collaborate with various departments and external suppliers to guarantee the punctual receipt of goods and services.
Support the preparation, assessment, and verification of supplier documentation, conduct evaluations, and ensure adherence to compliance requirements.
Conduct routine market research and perform vendor comparisons as required.
We provide essential support in the areas of consumables management and administrative operations to ensure efficient workflow and resource availability. This role involves overseeing the procurement, inventory, and distribution of necessary supplies while maintaining accurate records and streamlining office procedures. Responsibilities include coordinating orders, tracking stock levels, and addressing supply requests to prevent shortages. Additionally, the position requires strong organizational skills, attention to detail, and proficiency in office software to enhance productivity and support team operations effectively.
Facilitate monthly stocktaking and asset tagging initiatives to ensure accurate inventory records and compliance with asset management protocols.
Develop and sustain structured filing systems to manage finance and procurement documentation effectively.
Offer comprehensive administrative assistance to the Finance Department as required.
Candidates must possess a relevant educational background and professional experience in the field. A minimum of a bachelor’s degree in a related discipline is required, along with a proven track record of at least three years of hands-on experience in a comparable role. Prior roles should demonstrate expertise in key responsibilities such as project management, strategic planning, and problem-solving within a dynamic work environment. Additionally, familiarity with industry-specific tools, technologies, and compliance standards is essential for success in this position.
A Bachelor’s Degree in Finance, Procurement, Supply Chain Management, or a closely related discipline is required for this role.
Intermediate-level Accounting Professional qualification, such as a CPA or ARCA II (or an equivalent credential), is required.
Seeking candidates with a minimum of three to five years of relevant professional experience, ideally including procurement-related responsibilities.
Strong proficiency in MS Excel and Google Suite, along with hands-on experience using accounting software and documentation management systems, is essential.
Proficiency in fundamental bookkeeping practices and an understanding of financial compliance standards are required.
Demonstrated expertise in relevant areas, combined with strong practical and theoretical capabilities, is required for this role. Essential qualifications include advanced analytical, technical, and communication skills. The ideal candidate will exhibit exceptional problem-solving abilities, adaptability to evolving demands, and a commitment to continuous professional growth. Prior experience in a similar capacity is strongly preferred, along with proficiency in industry-specific tools and methodologies.
Proficient command of both English and Swahili is essential.
Proven ability to foster collaborative relationships and communicate effectively with colleagues across all levels of the organization.
Highly developed ability to manage time efficiently and resolve issues effectively.
Must exercise sound judgment and maintain strict confidentiality when dealing with sensitive and privileged information.
Must demonstrate the capacity to react promptly while maintaining a calm and composed demeanor in scenarios that affect the well-being and protection of children.
Demonstrates sound judgment and discretion in evaluating situations and making autonomous decisions independently.
We invite qualified candidates to submit their applications via our established application method. Interested individuals should follow the outlined procedure to ensure their materials are received and reviewed in a timely manner. The application process is designed to evaluate each candidate’s suitability for the role based on the provided requirements and responsibilities. Please adhere to the specified guidelines to complete your submission accurately and efficiently.
To apply for this position, kindly utilize the provided link(s) to submit your application directly through the company’s official website.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
3 - 5 years
