The Role
The Labour Market Integration & Human Resource Administrator (LMA & HR) is an entry-level position positioned centrally within Nairobi’ Programs and Partnerships Department. This role serves as a vital link between Nairobi graduates and available employment opportunities, developing employer relationships, mentoring graduates on career preparedness, and monitoring post-training progress. Additionally, the incumbent will offer comprehensive human resources and office administration support throughout the organization.
A dynamic and driven individual with a strong focus on youth economic empowerment is sought for this opportunity, where the successful candidate will thrive in a collaborative environment and advance their career within the realms of both human resources and program implementation.
Overseeing a wide range of critical duties, the role involves leading and coordinating various operational activities to ensure organizational efficiency and performance alignment with strategic goals. This includes managing and optimizing workflows, analyzing data to inform decision-making, and driving process improvements to enhance productivity. Additionally, the position requires fostering collaboration among teams, ensuring compliance with company policies and industry regulations, and providing actionable insights to senior leadership to support informed decision-making. The individual in this role will also be responsible for budget oversight, performance monitoring, and implementing initiatives that contribute to long-term growth and sustainability.
We forge and nurture strategic partnerships with employers, SMEs, tech firms, and industry leaders to facilitate effective job placement initiatives. This role involves proactively identifying and engaging potential collaborators, cultivating long-term relationships, and aligning talent acquisition needs with organizational goals.
We seek established organizations in Nairobi and surrounding regions willing to provide employment, internships, or freelance roles to Nairobi Bits graduates.
Construct and administer a real-time database for employers, systematically monitoring engagement status, available placement opportunities, and established partnership agreements.
You will collaborate with the communications team to organize job fairs, employer engagement events, and on-campus recruitment activities.
Develop and finalize placement agreements, memoranda of understanding (Mouse), and internship frameworks in collaboration with partner organizations.
Act as the main liaison between employers and the recruitment team during all stages of hiring and candidate placement.
Track and report on placement outcomes, including the number of graduates placed, sectors,roles, and salary ranges.
Seeking a dedicated professional to guide recent graduates in career readiness and coaching. The role involves delivering tailored coaching sessions to enhance employability skills, including resume refinement, interview preparation, and career strategy development. Candidates must possess a minimum of a bachelor’s degree in a relevant field, along with proven experience in career counseling or coaching. Exceptional communication and interpersonal skills are essential for fostering productive mentor-mentee relationships. Responsibilities include assessing individual career goals, providing constructive feedback, and connecting graduates with professional opportunities. The ideal candidate will demonstrate a passion for empowering others and a commitment to fostering long-term career success.
Facilitate in sourcing for Coaches and Mentors to conduct individual and group career readiness sessions with NairoBits graduates, covering CV writing, interview preparation, personal branding and professional conduct.
Assess graduates’ skills, career interests, and employment readiness and match them to suitable opportunities.
Deliver personalized mentoring and ongoing assistance to graduates throughout their job search journey and initial employment phase.
Craft and maintain career readiness materials, including toolkits, templates for CVs, cover letters, and LinkedIn profiles, as well as comprehensive resource guides.
Maintain a graduate tracking database to document post-training employment status at three-, six-, and twelve-month intervals.
Create and nurture peer learning networks while fostering mentorship connections between alumni and graduates to support ongoing professional development.
Conducting comprehensive labor market research and ensuring alignment with relevant programs are among the key responsibilities of this role. The position requires a meticulous analysis of labor trends, employment patterns, and industry demands to identify skill gaps and future workforce requirements. Candidates must possess strong analytical skills, proficiency in data interpretation, and the ability to translate research findings into actionable insights for program development and policy recommendations. Experience in labor market analysis, a background in economics, statistics, or a related field, and familiarity with employment data tools are essential qualifications. Additionally, the role involves collaborating with stakeholders to integrate research outcomes into strategic initiatives that support workforce development and economic growth.
Monitor developments in Kenya’s technology and digital economy landscape to pinpoint skills currently sought after by employers and industries.
emerging job categories.
Share labor market insights with the training team to ensure Nairobi’ curriculum stays aligned with current industry demands and emerging skill requirements.
Our qualifications are meticulously aligned with the employer’s strategic objectives and industry standards. Every requirement and responsibility has been carefully curated to reflect the organization’s priorities and ensure a seamless integration between your expertise and their operational goals.
Compile comprehensive quarterly and annual reports detailing placement rates, employer feedback, and graduate outcomes to provide stakeholders with actionable insights and performance metrics.
Assist the Programs and Partnerships team by compiling data and developing case studies to enhance donor reporting and strengthen fundraising proposals.
We are seeking a qualified professional to oversee and manage all aspects of human resource administration, ensuring efficient and compliant operations. The ideal candidate will handle recruitment, onboarding, employee records management, benefits administration, and performance evaluations. They will also ensure adherence to labor laws and company policies while fostering a positive workplace culture. Strong interpersonal and communication skills are essential, along with proficiency in HR software and systems. A bachelor’s degree in Human Resources, Business Administration, or a related field is required, and prior HR experience is highly preferred.
Assist in recruitment activities by drafting and publishing job postings, reviewing and narrowing down applicant pools, conducting interviews, and performing thorough background and reference verifications.
Draft offer letters and employment agreements for new hires, and monitor contract end dates to facilitate timely renewal discussions; additionally, maintain accurate records of any modifications to employee status.
Monitor probationary periods with diligence, ensuring all confirmations, extensions, or terminations are processed strictly within the established timelines.
We facilitate the orientation and onboarding processes for new hires, which involves assembling welcome packages, enrolling employees in benefits programs, and ensuring they have the necessary workspace and resources.
Provide assistance to the Finance Manager to guarantee accurate calculation of employee salaries and benefits, ensuring that payroll records are promptly updated to reflect any modifications.
Administers HR policies related to service terms, compensation packages, employment agreements, and leave documentation.
Oversee the management of the organization’s medical scheme and pension/provident fund, coordinating with insurance administrators to process reimbursements, facilitate new enrollments, and handle removals.
Responsibilities include administering employee leave management and maintaining accurate records in the Human Resources Information Management System (RIMS) for precise reporting purposes, as well as compiling and updating monthly organizational charts.
Track the performance management system while ensuring all key dates and deadlines are consistently met.
Oversee the administration of contracts for volunteers, temporary staff, and interns, ensuring all agreements comply with relevant policies and legal requirements.
Ensure full adherence to all internal policies and procedures, as well as compliance with relevant Kenyan labor laws.
Bachelor’s degree in Computer Science, Engineering, or a related field is required, along with a minimum of five years of professional experience in software development, preferably within the technology industry. Demonstrated expertise in full-stack development, including proficiency in JavaScript, Python, or Java, and familiarity with frameworks such as React, Angular, or Spring Boot is essential. Strong problem-solving abilities, excellent communication skills, and a collaborative mindset are also necessary to thrive in this role. Prior experience leading development teams or managing complex projects is highly desirable.
A minimum of a diploma or bachelor’s degree in Human Resource Management, Social Sciences, Development Studies, Business Administration, or an equivalent discipline is required.
Seeking candidates with up to two years of professional experience in human resources, youth employment, career services, recruitment, or a comparable discipline, including relevant internship roles.
Demonstrates exceptional interpersonal abilities and a strong aptitude for cultivating meaningful relationships, coupled with a sincere dedication to fostering youth empowerment.
Proficient in both written and verbal communication in English and Kiswahili.
Requires strong skills in Microsoft Office applications, including Word, Excel, and PowerPoint, along with expertise in handling data and maintaining organized records.
Proficient in Kenyan labor laws and statutory regulations, with a comprehensive understanding of their practical applications.
A proactive professional capable of executing tasks autonomously while efficiently coordinating multiple priorities within a high-paced setting.
Maintaining unwavering integrity, demonstrating uncompromising honesty, exhibiting emotional maturity, and exercising exceptional discretion when managing confidential information are essential qualities for this role.
Professional certification in Human Resource Management (HRM) is required, with membership in the Institute of Human Resource Management (HRM) Kenya holding a favorable position.
Proficiency in Kenya’s technology sector, start-up community, or non-governmental organization landscape is required.
Proficiency in operating HR information systems and CRM or applicant tracking solutions is required.
Experience living in or personal connection to communities within urban informal settlements is required.
Proficiency in youth-oriented development frameworks, including Technical and Vocational Education and Training (VET), the National Industrial Training Authority (NITA), and strategic alliances with the Kenya Private Sector Alliance (KE PSA), among others, is required.
Crucial metrics for the LMA & HR position encompass tracking workforce productivity, employee engagement levels, and retention rates. This role demands proficiency in data analysis, a solid understanding of human resources principles, and the ability to interpret key performance indicators to drive strategic decisions. Responsibilities include overseeing talent acquisition processes, managing performance evaluation systems, and implementing initiatives to enhance workplace satisfaction and organizational efficiency. Candidates must possess strong analytical skills, exceptional communication abilities, and experience in utilizing HR information systems to monitor and report on workforce metrics effectively.
Within 3, 6, and 12 months following their training, 90% of Nairobi graduates secure employment, internships, or freelance opportunities, demonstrating a strong placement rate.
We aim to cultivate active employer partnerships by onboarding a targeted number of new organizations—including small and medium-sized enterprises (SMEs) and technology companies—each quarter, formalized through signed Memorandums of Understanding (Mouse) or placement agreements. The objective is to secure between 10 and 15 new partners per quarter.
Ensuring HR compliance and adherence to turnaround times is critical, with a stringent requirement to complete 95% of HR processes—including contracts, confirmations, payroll updates, and leave records—accurately and within the agreed-upon deadlines. The objective is to achieve a minimum of 95% on-time completion while maintaining zero breaches of statutory compliance.
Graduates who fulfill the criteria for career readiness sessions represent the metric for Career Readiness Engagement. These sessions encompass structured activities designed to equip students with essential professional skills, ensuring their preparedness for the workforce. The completion of these sessions serves as a key indicator of a student’s engagement in career development initiatives and their commitment to acquiring the competencies required for professional success. This metric reflects the institution’s dedication to fostering employability and supporting students in their transition from academia to the workplace.
Provided career coaching services, including CV optimization, interview preparation, and LinkedIn profile enhancement, which enhanced graduates’ employment confidence levels. The objective was to ensure that 90% of graduates within each cohort received personalized coaching.
The Graduate Outcome Tracking System demonstrates an 85% completion rate for employment status updates among graduates at the 3-, 6-, and 12-month follow-up points. The established benchmark requires data completeness of at least 85% for each cohort cycle.
Candidates seeking this position must ensure their applications are submitted no later than May 25, 2026.
Please forward your application to the designated email address: vacancy@nairobits.com.
Qualifications
BA/BSc/HND , Diploma , Professional Certificate
Experience Required
0 - 2 years
