We are looking for a Commercial Admin Supervisor to manage administrative, facilities, inventory, and operational support functions across all branches and Logistics Centers (LCs). This position will ensure smooth day-to-day operations, adherence to company policies, efficient facilities’ management, and the timely delivery of operational resources to meet business objectives.
Commercial Admin Operations oversees the administrative functions that support commercial activities, ensuring seamless coordination between departments. This role involves managing documentation, processing transactions, and maintaining accurate records to facilitate efficient business operations. Additionally, it requires liaising with various stakeholders, including clients, suppliers, and internal teams, to resolve inquiries and streamline workflows. Proficiency in office software, strong organizational skills, and meticulous attention to detail are essential for success in this position. The ideal candidate must also demonstrate excellent communication abilities and the capacity to handle multiple tasks under tight deadlines.
Ensure that all branches and logistic centers receive a sufficient supply of operational consumables and materials essential for daily operations.
Ensure monthly procurement and distribution of operational consumables while keeping the consumables’ tracker current.
Execute monthly administrative surveys and disseminate the resulting insights to pertinent stakeholders for informed decision-making.
Administer travel allowances for Regional Sales Representatives and Relief staff to ensure timely and accurate reimbursement of eligible expenses incurred during business travel.
Oversee the procurement and prompt renewal of licenses for all branches and Logistic Centers to ensure uninterrupted compliance and operational continuity.
Coordinate and manage Food Handlers’ Certificates for all employees at both branch locations and the Logistic Centre.
Assist the Fleet team with securing all necessary permits and licenses.
Ensure strict adherence to PPE and uniform regulations for all commercial staff members.
The Facilities & Maintenance team plays a crucial role in ensuring the upkeep and smooth operation of our facilities. This position involves conducting routine inspections, performing repairs, and maintaining systems to meet safety and operational standards. Key responsibilities include troubleshooting mechanical and electrical issues, managing maintenance schedules, and coordinating with vendors for specialized services. Candidates should possess a strong background in facilities management or a related field, along with proficiency in maintenance tools and equipment. Excellent problem-solving skills and a commitment to safety are essential for success in this role.
Responsible for ensuring the upkeep, sanitation, and general condition of all Logistic Centers.
Coordinate repairs, maintenance requests, and facility improvement initiatives by collaborating with Procurement and Maintenance teams to ensure timely and efficient execution.
Maintain strict adherence to company hygiene and safety regulations across all commercial facilities.
Responsible for providing comprehensive finance and administrative support, this role encompasses meticulous bookkeeping, precise financial reporting, and efficient office operations. Key responsibilities include maintaining accurate financial records, processing transactions, reconciling accounts, and preparing detailed financial statements. Additionally, the position entails managing payroll, coordinating with external auditors, and ensuring strict compliance with regulatory and company policies. Strong organizational skills, attention to detail, and proficiency in accounting software are essential requirements for success in this role.
Develop and manage budgets while organizing corporate functions and initiatives for the commercial department.
Monitor branch rent, utilities, and other recurring operational expenses to ensure prompt and accurate payments.
Verify that all invoices meet approval criteria prior to their submission to the Finance department for processing.
Prepare and oversee purchase requisitions and purchase orders utilizing the company’s enterprise resource planning (ERP) system.
Responsible for overseeing and documenting petty cash disbursements in strict adherence to established company financial protocols.
The position involves overseeing staff welfare initiatives and providing comprehensive employee support services. Responsibilities include managing wellness programs, addressing employee concerns, and ensuring a positive work environment. Requirements entail strong interpersonal skills, a proactive approach to problem-solving, and a commitment to fostering a supportive workplace culture. The role demands expertise in conflict resolution, excellent communication abilities, and the capacity to implement effective support mechanisms for staff well-being.
Oversee adherence to staff welfare standards across every Logistic Centre in alignment with corporate expectations.
Oversee the procurement and distribution of cleaning supplies, personal protective equipment, office stationery, potable water, and other critical operational materials to ensure seamless workflow continuity.
Oversee the management and arrangement of breakfast services at every Logistic Centre.
Facilitate the development and implementation of programs aimed at enhancing employee engagement and overall well-being.
Events & Hospitality professionals orchestrate seamless experiences, ensuring every detail aligns with client expectations while maintaining operational excellence. They curate and manage diverse gatherings, from intimate corporate functions to large-scale festivals, by coordinating logistics, vendor relationships, and on-site execution. Strong interpersonal and organizational skills are essential, alongside the ability to adapt swiftly to evolving demands and unforeseen challenges. Proficiency in budget oversight, timelines, and vendor negotiations further solidifies their role in delivering memorable, flawless events that exceed stakeholder satisfaction.
Coordinate visits for external stakeholders, investors, executive staff, and other guests to Logistic Centers and branches.
Assist in organizing and implementing commercial department events, meetings, and official functions as required.
We are seeking a meticulous professional to oversee the efficient tracking and organization of our inventory levels, ensuring optimal stock availability while minimizing excess or shortages. The role demands a keen eye for detail and strong analytical skills to monitor supply and demand trends, conduct regular audits, and reconcile discrepancies. Proficiency in inventory management software and data analysis tools is essential, along with the ability to generate accurate reports and forecasts. Additionally, collaboration with procurement teams and vendors is required to maintain seamless supply chain operations and address any issues promptly. A solid understanding of warehouse operations, including receiving, storing, and dispatching goods, is also necessary to support smooth day-to-day functions.
Accurately maintain physical inventory records for Victory Logistic Centre stores to ensure precise tracking and documentation of stock levels.
Accurately document and reconcile all inventory transactions in the ERP system to maintain precise records.
Track inventory quantities and oversee the procurement of additional stock when necessary.
We celebrate and honor outstanding contributions through our Employee Recognition & Awards program, fostering a culture of appreciation and motivation across the organization. This initiative acknowledges individual and team achievements that align with our company values and strategic goals. Eligibility is open to all employees who demonstrate exceptional performance, innovation, or dedication, with nominations submitted by peers, managers, or self-referrals. Recipients may receive monetary rewards, public acknowledgment, career development opportunities, or other meaningful incentives tailored to their contributions. The program not only reinforces positive behavior but also inspires continuous improvement and engagement among staff at all levels.
Oversee and administer monthly initiatives focused on acknowledging and rewarding employees.
Compile and manage award presentations, verifying that all photos and communications are disseminated in a timely and appropriate manner.
The responsibility involves overseeing the timely and accurate delivery of awards, certificates, newborn gifts, birthday recognitions, and other tokens of employee appreciation to all branches and Logistic Centers.
Seeking candidates with a Bachelor’s degree in Computer Science, Engineering, or a related field, along with at least three years of relevant professional experience. Proficiency in programming languages such as Python, Java, or C++ is essential, along with strong problem-solving and analytical abilities. Excellent communication skills and the capacity to work independently or collaboratively in a team are required. Familiarity with software development methodologies, database management, and cloud services is beneficial. Candidates must demonstrate a commitment to continuous learning and adaptability in a dynamic technological environment.
A bachelor’s degree in Business Administration, Operations Management, Human Resources Management, or a closely related discipline is required.
Seeking candidates with a minimum of two to three years of professional experience in administrative roles, office management, facilities oversight, or operational support.
Skilled in managing administrative functions, overseeing facilities, handling inventory, and coordinating with vendors.
Skilled in utilizing ERP systems and the Microsoft Office Suite proficiently.
Demonstrates exceptional organizational, planning, and problem-solving abilities, with a proven capacity to effectively manage competing priorities.
Proven ability to communicate effectively, manage stakeholders, and build strong interpersonal relationships is essential.
Capable of executing responsibilities with minimal supervision while ensuring precision and adherence to stringent professional and accountability standards.
We offer a comprehensive benefits package designed to support your well-being and professional growth. This includes health insurance, retirement savings plans, paid time off, and flexible work arrangements tailored to your needs. Additionally, we provide opportunities for continuous learning and career advancement through various training programs and mentorship initiatives. Our commitment to work-life balance is reflected in our generous leave policies and supportive workplace culture.
Gain unparalleled insight into the operations of the world’s most rapidly expanding aquaculture enterprise.
A fitting opportunity for individuals eager to engage with an organization driven by a clear and meaningful mission.
The team is dedicated to ensuring the candidate thrives, offering personalized guidance, mentorship, and unparalleled access to accomplished leaders within the entrepreneurial ecosystem and the social impact sector.
Qualifications
BA/BSc/HND
Experience Required
2 - 3 years
