Job Purpose:
The incumbent will oversee the comprehensive, end-to-end administration of payroll and associated processes, guaranteeing that salary disbursements and related payments are executed with precision, timeliness, and adherence to internal policies, legal obligations, and regulatory mandates.
The position involves managing and overseeing employee benefits programs, such as health insurance, retirement plans, and additional staff initiatives, while also delivering operational assistance during the yearly compensation and rewards process.
The role is instrumental in ensuring the integrity of payroll accuracy, reinforcing internal controls, facilitating audit readiness, and providing dependable payroll, benefits, and reward data to inform strategic decisions. Additionally, the position enhances employee comprehension of payroll and benefits processes through transparent, organized communication.
Oversee and execute critical duties encompassing strategic planning, operational oversight, and cross-functional collaboration to drive organizational objectives. Implement and monitor policies, procedures, and performance metrics to ensure alignment with company goals. Lead initiatives that enhance efficiency, productivity, and innovation while fostering a culture of accountability and continuous improvement. Manage stakeholder relationships, including teams, clients, and partners, to maintain strong communication and deliver exceptional results. Analyze data, identify trends, and propose actionable solutions to address challenges and capitalize on opportunities. Ensure compliance with industry regulations and internal standards to uphold legal and ethical integrity.
Overseeing and regulating payroll processes to ensure accurate and timely compensation for employees.
Oversee the complete in-house monthly payroll cycle, ensuring precise and punctual salary disbursement.
Review, validate, and integrate payroll inputs such as onboarding employees, terminations, internal transfers, role advancements, compensation adjustments, benefits, deductions, unpaid absences, and all other relevant payroll transactions.
Ensure all payroll modifications are accompanied by valid approvals and supporting documentation prior to processing.
Ensure all payroll outputs are meticulously examined for accuracy, completeness, and compliance with approved inputs prior to final authorization.
Ensure that all payroll-related payments—such as salaries, allowances, reimbursements, advances, and other approved employee disbursements—are processed promptly and in accordance with established deadlines.
Analyze payroll discrepancies, exceptions, and irregularities to promptly address and resolve them prior to the finalization of payroll processing.
Overseeing payroll compliance, conducting thorough reconciliations, and delivering precise reporting are the core responsibilities of this role. Ensuring adherence to regulatory requirements, maintaining accurate financial records, and generating detailed payroll reports to support strategic decision-making are essential duties. The position demands meticulous attention to detail, strong analytical skills, and proficiency in payroll systems to uphold compliance and operational efficiency.
Accurately compute, deduct, reconcile, and remit all statutory obligations—such as PAYE, NSF, SHIP, Housing Levy, and pension contributions—promptly and in accordance with regulatory requirements.
Prepare and verify payroll reconciliations, accounting entries, schedules, and supporting documentation for review and submission to Finance and other relevant stakeholders.
Reconcile payroll outputs with approved changes, statutory schedules, and general ledger standards, and resolve any discrepancies that arise.
Oversee the meticulous maintenance of payroll records, reports, and supporting documentation to ensure they are consistently complete, accurate, and prepared for audit at all times.
Stay abreast of developments in payroll, tax, and employment legislation to guarantee prompt incorporation of necessary modifications.
Benefits administration and management of employee benefits programs, including oversight of enrollment, eligibility, and compliance with applicable regulations, ensuring accurate and timely processing of benefits for all eligible employees.
Provide administrative assistance and ensure the proper management of employee benefits programs, such as healthcare coverage, retirement plans, group life insurance, and other authorized staff benefit initiatives.
Collaborate with internal teams and external service providers to facilitate precise enrollment, updates, or terminations of eligible employees in benefit programs within established timeframes.
Offer expert support to employees regarding benefits administration, specifically pension enrollment and exit procedures, and coordinate with scheme administrators or providers as needed.
Examine benefit-related deductions and employer contributions to verify their accuracy and ensure prompt processing via payroll systems.
Facilitate the annual renewal process, manage provider updates, coordinate employee communications, and prepare benefit-related reports as needed.
Operational support for reward cycles involves managing and optimizing the processes and systems that govern reward structures within the organization to ensure accuracy, efficiency, and compliance with established policies. This role requires meticulous attention to detail to validate data integrity, resolve discrepancies, and maintain up-to-date records across all reward-related activities. Collaborating closely with cross-functional teams, including HR, finance, and payroll, is essential to streamline workflows, address operational challenges, and deliver seamless reward experiences for employees. Strong analytical skills, proficiency in relevant software tools, and a commitment to continuous improvement are critical for success in this position.
Facilitate the annual salary review and bonus processes by preparing data, configuring systems, validating employee information, and generating reports.
Prepare reports, schedules, and analyses to support the development and implementation of reward strategies.
Ensure that approved adjustments are precisely implemented in payroll by validating the outputs of the reward cycle.
Ensure all reward-cycle modifications, approvals, implementation logs, appeals, and exceptions are documented with precision.
Systems Integrity, Data Management & Ongoing Enhancement: Responsible for upholding system reliability, ensuring data accuracy and consistency, and driving continuous improvement initiatives to optimize operational efficiency and performance.
Ensure the accuracy and consistency of payroll and benefits data across all associated HR and payroll systems at all times.
Accurately update payroll system parameters to reflect approved modifications in statutory rates, deductions, benefit regulations, and employee information.
Analyze workflows, systems, and internal controls to pinpoint inefficiencies, control deficiencies, and process gaps, then propose actionable solutions to enhance performance and mitigate risks.
Assist in the execution and verification of system improvements, updates, and modifications related to payroll operations.
Stakeholder, Vendor, and Service Management entails overseeing relationships with key stakeholders, vendors, and service providers to ensure seamless collaboration and operational efficiency. This involves negotiating contracts, monitoring performance metrics, and resolving any issues that may arise to maintain high standards of service delivery. Additionally, the role includes fostering strategic partnerships, ensuring compliance with organizational policies, and aligning all engagements with business objectives. Strong communication skills, a proactive approach, and a keen understanding of vendor management best practices are essential for success in this position.
Collaborate effectively with HR, Finance, and other key internal stakeholders to maintain smooth payroll and benefits administration.
Serve as the primary liaison for all inquiries pertaining to payroll and benefits, ensuring critical issues are escalated without delay when warranted.
Collaborate with pension administrators, healthcare providers, insurers, and external stakeholders to guarantee prompt and precise service execution.
Provide clear, accurate, and timely communication to employees on payroll, statutory deductions, and benefits processes to enhance understanding, reduce queries, and improve overall employee experience.
Facilitate employee comprehension of compensation, payroll, and benefits processes by developing and implementing structured communication strategies, comprehensive FAQs, and informative guidance resources.
Overseeing financial operations with meticulous attention to detail and adherence to regulatory standards is a critical component of this role. This position requires a keen ability to manage budgets, track expenditures, and ensure financial compliance while maintaining transparent and accurate records. Candidates must demonstrate proficiency in financial reporting, data analysis, and the use of accounting software to support strategic decision-making. Strong analytical skills, problem-solving abilities, and a commitment to ethical financial practices are essential for success in this position.
Ensures the precision and oversight of monthly payroll operations, encompassing accurate salary disbursements, statutory deductions and remittances, payroll journals, benefit-related deductions, and associated reconciliations.
This position ensures the protection of major employee payment processes while mitigating potential financial, compliance, and reputational risks associated with payroll inaccuracies, delays, or lapses in internal controls.
Academic Qualifications include a Bachelor’s degree or higher in a relevant field such as computer science, engineering, business administration, or a related discipline. Candidates should possess a strong academic record, demonstrating proficiency in quantitative and analytical skills. Advanced degrees and certifications in specialized areas are advantageous. Additionally, fluency in relevant programming languages, software tools, or industry-specific methodologies may be required.
A bachelor’s degree in human resources, finance, accounting, or a related discipline is required.
Professional Qualifications, Affiliation with Recognized Professional Bodies, and Scholarly Publications are required.
A professional qualification in human resources, payroll, taxation, finance, or reward management would be advantageous.
A minimum of three years of professional experience in a relevant field is required for consideration.
With a minimum of four to six years of hands-on experience in payroll administration, payroll operations, compensation and benefits administration, or a comparable HR operations position, you will bring a solid foundation to our team.
Proven expertise in overseeing comprehensive payroll operations, including statutory deductions and remittances, reconciliations, payroll reporting, and secure management of sensitive employee information in a regulated setting.
Experience in benefits administration and executing annual reward cycles is advantageous.
Demonstrated proficiency in strategic planning, problem-solving, and analytical thinking is essential for this role. Candidates must exhibit strong leadership capabilities, effective communication skills, and the ability to collaborate across diverse teams. A commitment to continuous learning and adaptability in dynamic environments is also required. Familiarity with industry-specific tools, methodologies, and best practices will be advantageous. The ideal candidate will possess a results-driven mindset, a keen attention to detail, and the capacity to manage multiple priorities efficiently.
Proven expertise in payroll processing and implementation of robust internal controls.
Our role requires meticulous attention to detail and a commitment to maintaining the highest standards of accuracy in all tasks performed.
Profound expertise in statutory payroll obligations and employment regulatory compliance is essential.
Demonstrates strong analytical skills, with expertise in reconciliation processes and report generation.
Demonstrates exceptional organizational skills with a keen ability to prioritize tasks and meet stringent deadlines consistently.
Confidentiality, along with sound judgment and unwavering ethical standards, is essential.
Demonstrates strong problem-solving abilities, effectively manages exceptions, and maintains a commitment to continuous improvement.
Proven ability to analyze complex systems and effectively manage relationships with key stakeholders.
Exceptional proficiency in both verbal and written communication is essential.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
4 - 6 years
