The successful candidate will be responsible for executing a range of critical responsibilities tailored to the role. Key tasks include managing daily operations, overseeing project timelines, and ensuring alignment with organizational goals. Collaborating with cross-functional teams, they will drive initiatives forward while maintaining high standards of efficiency and accountability. Additional duties involve analyzing performance metrics, identifying opportunities for improvement, and implementing strategic solutions. This position demands a proactive approach, meticulous attention to detail, and the ability to adapt to evolving business needs. Requirements include relevant experience, strong problem-solving skills, and proficiency in industry-specific tools.
Acting as the primary point of contact with Czarnikow, you will coordinate the scheduling of anticipated shipments from multiple origins’ en route to Mombasa Port.
The role involves verifying the receipt of all necessary clearance documents and facilitating seamless clearance and delivery of shipments on behalf of all Czarnikow clients in Kenya and Uganda, for which AGL is responsible for customs clearance.
The responsibility involves overseeing the transportation of containers from the Port to designated warehouses located in Mombasa, Nairobi, and Kampala, ensuring accurate tracking throughout the journey.
Responsible for accurately documenting and tracking inventory levels of sugar to ensure adequate supply and prevent shortages.
Compiling comprehensive weekly stock reports constitutes a key responsibility for this role. This involves gathering and analyzing inventory data, tracking stock levels, and ensuring accuracy in all reports generated. Attention to detail and proficiency in data management tools are essential for successfully fulfilling this duty.
Czarnikow must be promptly informed of any modifications to government policies or regulations concerning sugar imports.
Deliveries of sugar products to clients are carried out as scheduled, ensuring prompt and accurate fulfillment of orders to maintain high levels of customer satisfaction. This role involves coordinating logistics, verifying shipment details, and confirming delivery confirmations to uphold operational efficiency and adherence to service standards. A strong attention to detail, reliability, and the ability to manage time effectively are essential to successfully execute these responsibilities and support seamless supply chain operations.
Maintaining accurate documentation of all mutually agreed-upon rates is essential, ensuring thorough and precise record-keeping at all times.
Overseeing sugar inventory levels to ensure adequate supply for production needs, conducting regular audits to verify accuracy, and reporting discrepancies to management immediately.
Shipping involves coordinating the efficient and timely movement of goods from the point of origin to their final destination. This role demands meticulous attention to detail to ensure accurate order fulfillment while adhering to delivery timelines. Responsibilities include processing shipping documents, managing logistics software, and collaborating with carriers to optimize transportation routes. Candidates must possess strong organizational skills, proficiency in relevant shipping software, and a proactive approach to resolving logistical challenges. Knowledge of shipping regulations, customs procedures, and inventory tracking systems is essential for success in this position.
Responsible for processing IDF applications for all Pro forma Invoices received by the Czarnikow shipping desk.
To guarantee the timely preparation and submission of C60 (EG PSP) applications to the Treasury.
Upon receiving updates from Czarnikow regarding shipping schedules for consignments associated with multiple IDF, follow up promptly to ensure alignment and timely execution.
We ensure timely coordination with regulatory inspection authorities to secure Conformity Certification issuance.
The sugar permits, applications, and approvals will be tracked and managed through coordination with the Czarnikow shipping desk.
Verifying that all mandatory shipping documents are obtained and properly completed constitutes a key responsibility within this role.
Confidential clearance is required for this role.
All clearance documents deemed necessary by AGL must be obtained and submitted promptly.
Upon receiving the necessary documentation, initiate and oversee the clearance process to ensure timely and accurate completion.
Responsibilities include preparing duty estimates, submitting funding requests to Czarnikow London, and facilitating prompt transfers of funds.
Ensuring timely payment of duties and taxes is essential. Providing daily updates to clients and notifying Czarnikow via cc regarding clearance progress remains a key responsibility.
Daily follow-up on clearance events is conducted to confirm compliance and prevent penalties.
Responsible for overseeing warehousing and distribution operations, ensuring efficient storage, inventory management, and timely order fulfillment. Duties include maintaining accurate records, optimizing warehouse layout, supervising staff, and coordinating with transportation teams to deliver products to customers. Requires strong organizational skills, attention to detail, and the ability to manage high-volume logistics while adhering to safety and compliance standards. Familiarity with warehouse management systems (WMS) and inventory control software is preferred.
Upon receipt from the Port, containers must be promptly stripped, with empty units immediately returned to the designated stack.
Maintaining accurate stock records is essential for effective stock control across all warehouses, including those located in Kenya and Uganda. This role involves overseeing the management and tracking of inventory levels to ensure optimal availability and minimize discrepancies.
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Timely notification of Czarnikow regarding any inventory shortages is essential to maintain smooth operations. Additionally, the role involves verifying that sugar dispatched from the warehouses is delivered efficiently and without delay.
Updating clients regarding fluctuations in sugar markets and verifying that inventory levels align with Czamikow’s records.
Invoicing and Payments: Responsible for generating and distributing invoices to clients, ensuring accuracy and timeliness in billing. Manages accounts receivable and payable, tracks payment statuses, and follows up on overdue accounts. Processes incoming payments, reconciles transactions, and maintains detailed financial records. Collaborates with departments to verify billing details and resolve discrepancies. Ensures compliance with accounting standards and company policies while optimizing cash flow and financial efficiency.
Accurate preparation of all invoices must be completed in strict accordance with the prearranged pricing structures.
Your responsibility involves ensuring all invoices are forwarded to Czarnikow’s Finance department for processing. Additionally, you will track the approval status of all raised invoices and guarantee that payments to AGL for local and transit invoices are executed in accordance with the established agreement.
Ensuring that payments made on account are accurately reconciled and matched with corresponding transactions.
Qualifications
BA/BSc/HND
