Job Summary
The Program Assistant facilitates on-the-ground execution, ongoing monitoring, and data administration for the School Feeding Program and its associated sustainability efforts. This position guarantees precise data collection, adherence to school-level protocols, and prompt reporting of field operations.
Oversee core duties and key responsibilities to ensure operational excellence and alignment with organizational objectives. Facilitate the execution of essential tasks, including project coordination, process optimization, and performance monitoring. Collaborate with cross-functional teams to streamline workflows, enhance productivity, and meet strategic targets. Support leadership in decision-making through data-driven insights and actionable recommendations. Uphold compliance with industry standards, regulatory requirements, and internal policies to mitigate risks and maintain accountability. Foster a culture of continuous improvement by identifying inefficiencies and implementing sustainable solutions. Ensure seamless communication across departments to drive cohesive teamwork and achieve shared goals.
Our role encompasses the provision of robust support for program implementation, ensuring seamless execution and alignment with strategic objectives. This position mandates meticulous monitoring of progress, adherence to established timelines, and proactive identification of potential challenges to mitigate risks effectively. Additionally, the successful candidate will collaborate closely with cross-functional teams to facilitate resource allocation, coordinate stakeholder engagements, and maintain transparent communication channels throughout the program lifecycle.
Collaborate with designated schools to execute approved school feeding initiatives in alignment with established plans.
Facilitate the organization of food delivery operations at the school level, encompassing receipt and preliminary verification procedures.
Support the coordination of field operations and stakeholder outreach initiatives.
Support the implementation of school-based sustainability initiatives under the Sustainable School Meals Project (SSMP), in collaboration with the SSMP Project Officer, encompassing the establishment, monitoring, and provision of technical guidance for kitchen gardens, crop cultivation, and poultry rearing, among other activities.
The incumbent is tasked with overseeing the collection, analysis, and dissemination of data to track progress, ensure accountability, and support informed decision-making across the organization. This role involves maintaining accurate records, compiling performance metrics, and generating insightful reports to monitor program outcomes and operational efficiency. Additionally, the position requires evaluating the effectiveness of initiatives, identifying trends, and providing actionable recommendations to enhance strategic planning and resource allocation. Strong analytical skills, attention to detail, and proficiency in data management tools are essential for success in this position.
Compose quarterly and annual reports to document and communicate the progress of implementation efforts.
Maintain accurate and up-to-date beneficiary and school records, including enrollment details, feeding data, and contact information.
Regular school monitoring visits are conducted to ensure the timely delivery of food, adherence to food quality standards, proper storage and utilization of food by schools, and other critical aspects of implementation.
Assist in documenting Program Change/Impact narratives to ensure accurate and comprehensive records of modifications and their effects.
Deliver ongoing updates regarding the school feeding program’s implementation across all designated platforms.
Contribute to the gathering of data for needs assessments, baselines, and impact evaluations at both the school and community levels.
Ensure consistent utilization and timely updates of all required tools and trackers at all times.
We are seeking a skilled professional to foster meaningful relationships with stakeholders and the broader community. This role involves actively engaging with diverse groups to understand their needs, address concerns, and build collaborative partnerships. Key responsibilities include developing and implementing communication strategies, facilitating dialogue, and ensuring alignment between organizational goals and community expectations. The ideal candidate will possess strong interpersonal and negotiation skills, along with the ability to manage multiple priorities in a dynamic environment. Proficiency in stakeholder mapping, conflict resolution, and cross-functional collaboration is essential to drive sustainable engagement and mutual value creation.
Facilitate meaningful interactions and collaboration with both internal team members and external community stakeholders to foster strong relationships and drive collective initiatives.
Ensure every participant in the program thoroughly understands the policies and procedures governing the school feeding initiative.
Engage proactively in assigned coordination meetings and forums involving diverse stakeholders to ensure alignment and effective communication across all relevant parties.
Job Specification:
Seeking candidates with a relevant academic background, professional certifications, and a proven track record in the field. Applicants must hold a degree in a related discipline or possess equivalent qualifications, supported by hands-on experience in similar roles. Essential requirements include specialized training, industry-recognized certifications, and a minimum of [X] years of professional experience in [specific areas]. Demonstrated expertise in [specific skills or tools] is mandatory, along with the ability to adapt to evolving industry standards and regulatory compliance. Strong problem-solving abilities, meticulous attention to detail, and exceptional communication skills are also prerequisites for success in this position.
A relevant academic qualification, such as a university diploma or degree, in fields such as Food Security, Agronomy, Community Development, Nutrition, or Social Work is required.
With a minimum of two years of proven expertise in pertinent areas, candidates must have held progressively responsible positions within School Feeding, Agriculture, Community Development, or Education in Emergencies.
Possesses expertise in agricultural and agronomy practices, with a focus on educational institutions and neighboring communities, either through formal training, practical experience, or both.
Proficiency in working within Arid and Semi-Arid Lands (BASAL) regions and among local communities will be highly beneficial.
A valid motorcycle operator’s license is strongly preferred.
Must demonstrate both willingness and capability to operate a motorcycle for transportation to project sites.
Proven track record in meticulously overseeing and documenting the progress of complex projects, ensuring accurate and timely reporting throughout all phases of development.
Proficient in leveraging various data collection and reporting tools, including Kobe, OK, Google Forms, Excel, and Sheets, among others.
Our statement excludes any contractual obligations and clarifies that the provided details are subject to change without prior notice.
The responsibilities and requirements outlined in this position description may evolve and could be amended by the line manager as needed.
Qualifications
BA/BSc/HND , Diploma
Experience Required
2 years
