We are seeking a highly motivated candidate to fill the role of [Job Title], responsible for [primary responsibility 1], [primary responsibility 2], and [primary responsibility 3]. The ideal candidate will possess a [specific degree or certification, if applicable], along with [X years] of experience in [relevant field or industry], demonstrating expertise in [key skill or area of knowledge]. Strong proficiency in [specific software, tool, or methodology] is essential, as is the ability to [specific soft skill, e.g., collaborate effectively, analyze complex data, or manage multiple priorities]. Additional qualifications include [any other required skills or attributes, e.g., exceptional communication skills, leadership experience, or industry-specific knowledge]. This position involves [detailed responsibility 1], [detailed responsibility 2], and [detailed responsibility 3], with occasional duties such as [any occasional or secondary responsibilities]. The successful applicant will work closely with [teams, departments, or stakeholders] to [specific outcome or goal], ensuring alignment with organizational objectives.
These duties shall remain consistent for all roles bearing the same title, with specifics outlined in the Work and Development Plan.
Comply rigorously with all NRC policies, operational handbooks, official guidelines, and specific donor-imposed requirements to ensure full regulatory alignment and programmatic consistency.
Assist in executing the logistic and administrative functions’ portfolio in alignment with the established Plan of Action.
Offer fundamental assistance in logistics and administrative operations to ensure efficient workflow and organizational effectiveness.
Develop and compile status reports as mandated by management.
Ensure all supporting documents are filed correctly and systematically.
Provide support in the coordination and execution of logistics and administrative operations to ensure efficient workflow and organizational effectiveness.
Responsibilities include overseeing and managing administrative documentation, coordinating logistics records, liaising with suppliers, and maintaining equipment inventories.
We are responsible for advocating and disseminating innovative suggestions aimed at enhancing the efficiency and effectiveness of the logistics and administrative operations, driving continuous improvement across these critical functions.
Execute any additional tasks or responsibilities as directed by the Line Manager, ensuring alignment with team objectives and organizational priorities.
Conducts a comprehensive range of duties encompassing strategic planning, operational oversight, and team leadership to ensure organizational objectives are met efficiently. Collaborates with cross-functional departments to streamline processes, mitigate risks, and drive continuous improvement initiatives. Oversees project execution, monitors performance metrics, and implements corrective actions as necessary to maintain high standards of productivity and quality. Ensures compliance with industry regulations, company policies, and ethical guidelines while fostering a culture of accountability and innovation. Manages stakeholder relationships, communicates progress updates, and aligns resources to support long-term growth and sustainability.
The role encompasses a comprehensive set of key responsibilities, which include the following essential duties and obligations.
Administrative positions encompass a wide range of responsibilities essential to maintaining efficient office operations. These roles typically require strong organizational skills, meticulous attention to detail, and the ability to manage multiple tasks simultaneously. Candidates should possess excellent communication skills, both written and verbal, as they often serve as the primary point of contact for internal and external stakeholders. Proficiency in office software, such as Microsoft Office Suite, and familiarity with basic accounting or bookkeeping principles are often necessary. Additionally, the ability to prioritize work, meet deadlines, and adapt to changing priorities is crucial. Experience in a fast-paced environment and a proactive approach to problem-solving are highly valued.
Oversee the office’s adherence to all relevant administrative legal obligations, such as tax filings, government registrations, and local licensing requirements applicable to its operational scope.
Ensure the office environment remains consistently clean and well-organized, fostering a productive and professional atmosphere for all employees.
Oversee tenancy agreements by diligently monitoring expiry dates and promptly notifying affected occupants in advance.
Coordinate travel logistics seamlessly by arranging flights and hotel accommodations for staff and visitors.
Enhance the organization’s public image by maintaining an organized office layout and upholding a polished professional appearance.
Deliver exceptional reception services by extending a genuine and hospitable welcome to all visitors while efficiently addressing their requests and inquiries.
Monitor and uphold the required inventory levels of refreshments, cleaning supplies, and operational materials while strictly adhering to quality and hygiene standards.
Responsible for ensuring prompt payment of utility bills and guesthouse rents across all field offices.
Oversee the procurement, organization, and upkeep of office inventory, equipment, furniture, and fittings to guarantee optimal functionality and condition.
Educate staff on organizational policies and procedures, providing clear, actionable guidance while maintaining compliance standards.
Maintain office buildings and accommodation facilities in optimal condition by overseeing repairs, cleanliness, and overall orderliness.
Execute any additional tasks delegated by your supervisor as needed.
NRC is seeking individuals to fill logistic support positions, where candidates will be responsible for overseeing and coordinating logistics operations to ensure efficient supply chain management. Applicants must possess strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously in a fast-paced environment. Proficiency in logistics software, inventory tracking systems, and basic data entry is required, along with excellent communication and problem-solving abilities. These roles may involve coordinating shipments, maintaining accurate records, and collaborating with cross-functional teams to meet operational deadlines. Candidates should have prior experience in logistics or a related field and hold a relevant certification, if applicable.
Ensure strict adherence to all procurement procedures as outlined in the logistics handbook, while fully meeting donor specifications and regulatory standards.
The process involves drafting Requests for Quotation (RFQs), soliciting quotes from vendors, conducting bid evaluations, and entering Purchase Orders (POs) into the system.
The system facilitates the submission and tracking of approval requests through Agrees, ensuring all required authorizations are obtained efficiently.
Draft and finalize legally binding agreements with one or more suppliers to formalize terms of engagement, ensuring alignment with organizational policies and compliance with relevant regulations.
Receive supplier invoices and process payments for submission to the finance department as required.
Maintain the contract management form in an updated status at all times.
Collaborate with suppliers to guarantee timely and precise fulfillment of products and services.
Assist in coordinating the transportation of materials in accordance with established procedures in a timely fashion.
Maintain precise inventory and asset records, ensuring reports are consistently delivered to the Country Logistics Officer in a timely fashion.
Maintain a well-organized filing system for procurement documents to facilitate efficient retrieval and preserve an archive for older records.
Ensure prompt receipt and distribution of supplies and project materials to the relevant field offices.
Responsible for managing both permanent and temporary office vehicles to facilitate daily operations, as well as ensuring timely processing of all associated payments.
Monitor the office generator’s log sheet to track daily fuel consumption and compile monthly reports accordingly.
Perform additional tasks as directed by your supervisor, ensuring all responsibilities are fulfilled in alignment with organizational objectives.
Bachelor’s degree in Computer Science, Engineering, or a related field is required. Minimum of five years of experience in software development, with expertise in Java, Python, or C++ preferred. Strong problem-solving skills and proficiency in algorithm design and data structure are essential. Experience with Agile methodologies and version control systems like Git is mandatory. Excellent communication abilities to collaborate effectively within cross-functional teams are also necessary. Familiarity with cloud platforms such as AWS or Azure is a plus.
A bachelor’s degree or higher-level diploma in Business Administration, Logistics, or a related field is highly desirable.
A minimum of three years of experience in a comparable professional capacity is required.
Professional experience in administrative or logistical roles within humanitarian or recovery operations is required.
Professionals should possess prior experience gained in high-stakes, dynamic environments characterized by rapid and unpredictable changes.
Delivered measurable outcomes associated with the designated role’s core duties were systematically recorded.
Fluency in English, Swahili, and an additional local language is required.
Proficiency in the context of the Dadaab and AFI sub-counties is a fundamental requirement for this role.
Experience of working with INGO in a similar capacity will be an added advantage
Qualifications
BA/BSc/HND
Experience Required
3 years
