We are seeking a motivated and detail-oriented individual to fill the role of [Job Title], responsible for [briefly state primary function]. The ideal candidate will possess at least [X years] of experience in [relevant field], along with proficiency in [specific software/tool/skill]. Strong analytical and problem-solving abilities are essential, as is the capacity to work both independently and collaboratively in a fast-paced environment. Key duties include [list major responsibilities], such as [specific task 1], [specific task 2], and [specific task 3]. Additionally, the successful applicant must demonstrate excellent communication skills to liaise effectively with stakeholders and ensure seamless project execution.
All positions sharing the same title will carry identical responsibilities, as outlined in the Work and Development plan.
Comply with all Nuclear Regulatory Commission (NRC) policies, handbooks, and guidelines, as well as any stipulations set forth by donors.
Support the execution of the logistics and administrative functions’ portfolio in alignment with the established Plan of Action.
Offer fundamental support in logistics and administrative operations.
Compile status reports as mandated by organizational leadership to ensure accurate and timely communication of project progress and performance metrics.
Maintain accurate and organized filing of all supporting documentation.
Provide support in organizing and executing logistics and administrative operations to ensure efficient workflow and seamless coordination.
Administer, organize, and oversee all administrative, logistical records, supplier communications, and equipment inventory to ensure accurate documentation and efficient resource management.
Drive innovation within the logistics and administrative functions by actively proposing and advocating for enhancements to streamline processes, improve efficiency, and elevate overall operational performance.
Execute any additional responsibilities deemed necessary by the Line Manager as part of the role’s evolving demands.
Responsibilities
The role encompasses a defined set of key responsibilities and obligations.
Seeking organized professionals to handle administrative tasks efficiently. Responsibilities include managing schedules, coordinating meetings, maintaining records, and providing exceptional support to teams. Candidates must possess strong organizational skills, attention to detail, and proficiency in office software. Effective communication and the ability to multitask in a fast-paced environment are essential. Prior experience in an administrative role is preferred but not mandatory for motivated individuals.
The office must strictly adhere to all applicable administrative legal obligations, such as tax compliance, government registrations, and required local licenses within its operational jurisdiction.
Ensure the office premises consistently meet elevated cleanliness and organizational standards, fostering an environment conducive to productivity and professionalism.
Oversee tenancy agreements by monitoring expiration dates and proactively informing the appropriate tenants in advance.
Orchestrate streamlined travel logistics by arranging flights and securing hotel accommodations for employees and guests.
Enhance the organization’s public image by maintaining a well-organized and professional office environment through thoughtful layout and presentation.
Deliver professional reception services characterized by a cordial greeting extended to all visitors, coupled with the efficient identification and fulfillment of their immediate requirements.
Oversee the inventory of refreshments, cleaning supplies, and materials to ensure consistent stock levels while maintaining strict adherence to quality and hygiene standards.
Responsible for ensuring the prompt processing and payment of utility bills and guesthouse rents across all field offices.
Oversee the procurement, organization, and upkeep of office inventory, equipment, furniture, and fittings to ensure optimal performance and functionality at all times.
Educate staff about organizational policies and procedures, providing clear and actionable guidance to foster understanding and adherence to established guidelines.
Maintain office buildings and accommodation facilities in optimal condition by overseeing necessary repairs, ensuring orderly environments, and upholding high standards of cleanliness.
Handle all additional responsibilities as directed by your supervisor to ensure the effective completion of operational goals.
NRC offers positions focused on providing essential logistics support services. Responsibilities include coordinating transportation, managing inventory, and ensuring the efficient distribution of materials and resources. Candidates should possess strong organizational skills, proficiency in logistics software, and a keen attention to detail. A background in supply chain management or related fields is highly desirable. The role demands the ability to work under pressure, meet deadlines, and maintain clear communication with stakeholders to optimize operational workflows.
Ensure procurement activities strictly adhere to the logistics handbook and donor-mandated guidelines.
The role involves drafting Requests for Quotations (RFQs), soliciting vendor bids, conducting comparative bid analysis, and entering Purchase Orders (POs) into the system.
The role requires proficiency with Agrees systems to facilitate and manage approval processes efficiently.
Prepare supplier contracts with precision, ensuring all terms and conditions are clearly defined and legally compliant. Collaborate with legal and procurement teams to finalize agreements that align with organizational policies and industry standards. Review contract details to verify accuracy, completeness, and adherence to regulatory requirements before obtaining necessary approvals.
Receive supplier invoices, process them accurately, and ensure timely payments are forwarded to the finance department for settlement.
Oversee the regular updating and accuracy of contract management documentation to ensure all records remain current and compliant.
Collaborate with suppliers to guarantee timely and precise receipt of goods and services.
Assist in coordinating the transportation of materials in adherence to established procedures while ensuring timely execution.
Maintain up-to-date stock and asset records, ensuring precise reports are prepared and delivered to the Country Logistics Officer promptly and reliably.
Establish and maintain an organized filing system for procurement documents to facilitate efficient retrieval and ensure the secure archiving of outdated materials.
Ensure the timely receipt and distribution of supplies and project materials to designated field offices.
The individual will manage both permanent and temporary vehicles for daily operations, ensuring timely and accurate processing of all associated payments.
Monitor the office generator log sheet, record daily fuel consumption, and compile monthly reports accordingly.
Perform additional tasks as directed by your supervisor to support operational needs and team objectives.
Qualifications
A bachelor’s degree or higher-level diploma in a field such as Business Administration or Logistics is strongly preferred.
A minimum of three years of relevant professional experience in a comparable position is required.
Professional experience in administrative or logistics roles within humanitarian or recovery operations is required.
Seasoned professionals with a track record of operating effectively in intricate and rapidly evolving environments are encouraged to apply.
Achieved outcomes that align with established performance metrics for the role have been thoroughly recorded and maintained.
Proficient in English, Swahili, and the local language is required.
Proficiency in the context of Dadaab and AFI sub-Counties is a critical requirement for this role. Familiarity with the local environment, including social, economic, and operational dynamics, is indispensable. Candidates must possess a deep understanding of the challenges and opportunities present in these areas to effectively contribute to the organization’s objectives.
Experience of working with INGO in a similar capacity will be an added advantage
Qualifications
BA/BSc/HND
Experience Required
3 years
