We are seeking a highly skilled and motivated professional to join our team as [Job Title]. The ideal candidate will possess a [specific degree or certification, if applicable] along with [X] years of relevant experience in [industry/field]. Proficiency in [specific software, tools, or methodologies] is essential, and familiarity with [relevant technologies or processes] is highly desirable.
In this role, you will be responsible for [key responsibility 1], [key responsibility 2], and [key responsibility 3]. Additionally, you will collaborate closely with [teams/departments] to [specific outcome or goal], ensuring alignment with organizational objectives. Strong analytical, problem-solving, and communication skills are required, along with the ability to work both independently and as part of a team.
The successful candidate will demonstrate a commitment to [specific value or initiative, if applicable] and contribute to [specific project, team, or company-wide effort]. This position offers opportunities for professional growth and development within a dynamic and innovative environment.
The scope of these responsibilities remains consistent across all roles sharing the same title, with further specifics to be outlined in the Work and Development Plan.
Comply with all NRC policies, handbooks, guidelines, and donor-specific requirements at all times.
Support the execution of the logistics and administrative functions’ portfolio in alignment with the established Plan of Action.
Offer foundational administrative and logistical assistance to ensure seamless operational workflows.
Draft status reports as requested by leadership, ensuring accuracy, clarity, and timely delivery.
Maintain accurate and organized filing of all supporting documentation to ensure compliance and accessibility.
Support the coordination and execution of logistical and administrative operations.
Responsible for managing and updating administrative records, logistics documentation, supplier contracts, and equipment inventories.
To champion innovative ideas aimed at enhancing the efficiency and effectiveness of logistic and administrative operations.
Execute any additional responsibilities or tasks delegated by the designated Line Manager as required.
Oversee and manage key operational tasks to ensure efficiency and alignment with organizational goals. Collaborate with cross-functional teams to drive project execution and meet established deadlines. Develop and implement strategies to optimize workflows, enhance productivity, and maintain high performance standards. Monitor progress, assess outcomes, and provide actionable insights to stakeholders for continuous improvement. Ensure compliance with company policies, industry regulations, and best practices while fostering a culture of accountability and excellence.
The position entails a defined set of duties and obligations, including the following key responsibilities.
The position involves providing comprehensive administrative support to ensure the efficient operation of the office environment. This includes managing schedules, coordinating meetings, and handling correspondence to maintain smooth workflows. Strong organizational skills and meticulous attention to detail are essential for maintaining accurate records and meeting deadlines. Proficiency in office software, such as Microsoft Office Suite, and excellent communication abilities are required to interact effectively with team members and external stakeholders. Additionally, the role may encompass basic bookkeeping tasks, travel arrangements, and inventory management, depending on the organization’s needs. A proactive approach and the ability to prioritize tasks in a fast-paced setting are highly valued.
The role involves overseeing the office’s adherence to all necessary legal and administrative obligations, such as tax compliance, government registrations, and obtaining applicable licenses required for its operational jurisdiction.
Ensure the office premises are consistently clean and well-organized to foster a productive and pleasant workspace.
Oversee tenancy agreements by monitoring expiry dates and proactively notifying occupants before renewal or termination deadlines.
Orchestrate streamlined travel logistics by procuring flights and hotel accommodations for employees and guests to ensure smooth and cost-effective journeys.
Enhance the organization’s image through meticulous attention to office layout and maintaining a polished, professional appearance.
Deliver exceptional reception services by extending a warm and professional welcome to all visitors while efficiently addressing their inquiries and requirements.
Monitor and uphold adequate inventory levels for refreshments, cleaning supplies, and operational materials, while ensuring strict adherence to quality and hygiene protocols.
Responsibilities include ensuring the prompt settlement of utility bills and guesthouse rents for all field offices.
Oversee the procurement, organization, and upkeep of office inventory, equipment, furniture, and fittings to maintain optimal functionality and operational efficiency.
Educate employees on organizational policies and procedures while providing actionable guidance to ensure adherence to established guidelines.
Maintain office buildings and accommodation facilities in optimal condition through regular upkeep, timely repairs, and stringent cleanliness standards.
Handle all additional responsibilities as directed by your supervisor.
NRC Logistic Support functions encompass a range of critical operational responsibilities designed to ensure seamless supply chain management and resource allocation for organizational efficiency. These roles demand meticulous attention to detail, strong analytical capabilities, and proficiency in logistics software systems to optimize delivery schedules, track inventory levels, and mitigate potential disruptions. Candidates must exhibit exceptional organizational skills, adaptability to dynamic environments, and a commitment to maintaining high standards of accuracy and compliance with regulatory guidelines. Prior experience in logistics coordination, transportation management, or related fields is essential, along with the ability to collaborate effectively across departments to achieve logistical objectives.
Ensure strict adherence to all procurement procedures outlined in the logistics handbook and in accordance with donor specifications.
Crafting Requests for Quotations (RFQs), soliciting vendor quotes, conducting bid evaluations, and processing Purchase Orders (POs) into the system are among the key duties associated with this role.
The Agrees system is utilized to facilitate and manage the approval process, ensuring all necessary authorizations are obtained efficiently and in compliance with established protocols.
Draft contracts for suppliers with precision and clarity, ensuring all terms and conditions are meticulously outlined. Collaborate closely with legal and procurement teams to align contracts with organizational policies and regulatory standards. Conduct thorough reviews to verify accuracy, completeness, and compliance before finalization. Address any discrepancies or negotiations with stakeholders to secure mutually beneficial agreements. Maintain organized records of contracts and amendments for future reference and audits.
Receive supplier invoices and process payments in accordance with the finance department’s guidelines and schedules.
Ensure the contract management form is consistently kept up-to-date at all times.
Work collaboratively with suppliers to guarantee timely and precise fulfillment of goods and services.
Assist in coordinating the transportation of materials in accordance with established procedures and within the required timeframe.
Ensure stock and asset lists and reports are prepared accurately and delivered promptly to the Country Logistics Officer.
Maintain an organized filing system for procurement documents to facilitate efficient retrieval and ensure secure archiving of outdated records.
Ensure the prompt and accurate receipt and distribution of supplies and project materials to the designated field offices.
We oversee the management and administration of both permanent and temporary office vehicles to facilitate daily operations, ensuring timely and accurate processing of all associated payments.
Oversee the office generator log sheet, track daily fuel consumption, and compile monthly reports to ensure accurate documentation and operational efficiency.
Perform additional tasks as delegated by your supervisor to support ongoing operations and facilitate team objectives.
We are seeking a highly motivated individual with a strong background in [specific field or industry] to join our team. The ideal candidate must possess a [specific degree or certification], along with at least [X years] of relevant professional experience. Proficiency in [specific software, tools, or methodologies] is essential, as is the ability to [key skill or responsibility]. The successful applicant will demonstrate excellent problem-solving abilities, strong interpersonal skills, and a commitment to delivering high-quality results in a collaborative environment. Responsibilities include [specific task or duty], [another task or duty], and [additional task or duty]. This role requires adaptability, attention to detail, and the capacity to work both independently and as part of a team.
A Bachelor’s Degree or higher in Business Administration, Logistics, or a related field is strongly preferred.
A minimum of three years of relevant professional experience in a comparable position is required.
Experience in administrative or logistical roles within humanitarian and recovery operations is required.
Individuals possessing prior experience within multifaceted and rapidly evolving environments are encouraged to apply.
Achieved outcomes pertinent to the assigned duties were formally recorded, ensuring comprehensive documentation of results associated with the position’s core functions.
Proficient in English, Swahili, and the relevant local language is required.
Residing within and possessing a comprehensive understanding of the context in the Dadaab and AFI sub-counties is a fundamental requirement.
Experience of working with INGO in a similar capacity will be an added advantage
Qualifications
BA/BSc/HND
Experience Required
3 years
