Job Summary
The Program Assistant facilitates on-the-ground execution, ongoing monitoring, and data administration for the School Feeding Program and its associated sustainability efforts. This position is responsible for maintaining precise data records, ensuring adherence to school-level protocols, and delivering prompt reports on field operations.
Oversee and execute a range of critical duties and responsibilities within the role, ensuring alignment with organizational objectives and operational standards. Lead key initiatives, manage cross-functional projects, and contribute to strategic decision-making processes to drive productivity and efficiency. Collaborate with stakeholders across departments to identify opportunities for improvement, implement best practices, and optimize workflows. Monitor performance metrics, analyze data trends, and prepare comprehensive reports to assess outcomes and recommend corrective actions when necessary. Foster a culture of accountability, innovation, and continuous development while upholding compliance with industry regulations and company policies.
We offer a dynamic position focused on Program Implementation Support, where you will play a crucial role in ensuring the seamless execution and delivery of key initiatives. In this role, you will provide strategic guidance, monitor progress, and identify opportunities for enhancement to drive program success. Your responsibilities will include coordinating with stakeholders, managing resources efficiently, and implementing robust tracking systems to maintain accountability and transparency. Additionally, you will analyze performance data, troubleshoot challenges, and recommend data-driven solutions to optimize program outcomes. The ideal candidate will possess strong organizational skills, exceptional problem-solving abilities, and a proven track record in program management or a related field.
Implement approved school feeding plans at designated schools with full support.
Coordinate food delivery processes at the school level, ensuring accurate receipt and basic verification of deliveries.
Facilitate the coordination of field operations and stakeholder interactions to ensure efficient execution and alignment with project objectives.
The position involves facilitating the execution of school-based sustainability initiatives under the Sustainable School Meals Project (SSMP), with guidance from the SSMP Project Officer. Responsibilities include initiating, tracking, and offering specialized assistance for kitchen gardens, crop cultivation, poultry farming, and related activities.
The incumbent will be responsible for compiling, analyzing, and disseminating data to track progress, ensure accountability, and support informed decision-making. This role involves maintaining accurate records, conducting regular assessments, and producing detailed reports to evaluate outcomes against established objectives. Strong analytical skills and attention to detail are essential for identifying trends, measuring performance, and recommending improvements. Proficiency in data management tools and reporting software is required, along with the ability to interpret complex information and present findings clearly to stakeholders.
Compose quarterly and annual reports to document and communicate the progress of implementation efforts.
Responsible for maintaining and updating beneficiary and school records, including enrollment details, feeding data, and contact information.
Ensure consistent oversight of school operations through scheduled monitoring visits, verifying adherence to established protocols, such as punctual food deliveries, stringent quality control measures, proper storage practices, and efficient utilization of food resources by schools, among other critical areas.
Assist in documenting Program Change/Impact narratives to ensure accurate and comprehensive records of modifications and their effects.
Consistently provide updates regarding the implementation of the school feeding program across all designated platforms.
Collect data for needs assessments, baselines, and impact evaluations at both the school and community levels.
Maintain strict adherence to the use of all designated tools and trackers, ensuring they are consistently updated and remain accurate at all times.
The role focuses on fostering meaningful relationships with stakeholders and the broader community, ensuring transparent communication and collaborative partnerships. Responsibilities include identifying key stakeholders, engaging with them to gather insights, and addressing their concerns to align initiatives with community needs. The position requires strong interpersonal skills, cultural sensitivity, and the ability to build trust through consistent and authentic engagement. Additionally, it involves developing strategies to enhance community participation and reporting feedback to inform decision-making processes.
Facilitate meaningful involvement and collaboration with both internal team members and external community stakeholders.
Ensure all participants in the program are fully acquainted with the policies and procedures governing the school feeding initiative.
Engage collaboratively in assigned coordination meetings and forums involving diverse stakeholders to facilitate effective communication and alignment.
We are seeking a highly motivated professional to fill the position, bringing a proven track record of [specific skills or experience relevant to the role] and a demonstrated ability to [key responsibility or achievement]. The ideal candidate will possess strong [required skill or qualification], along with [additional requirement 1] and [additional requirement 2]. Responsibilities include [key task 1], [key task 2], and [key task 3], ensuring [specific outcome or goal]. Additionally, the role demands [another requirement or responsibility], along with the capacity to [related skill or duty]. Success in this position requires [essential trait or ability], enabling the candidate to thrive in [specific work environment or industry context].
A bachelor’s degree in a relevant field is essential, along with professional certifications where applicable. Candidates must possess at least three years of hands-on experience in a comparable role, demonstrating proficiency in key responsibilities. Strong analytical, communication, and organizational skills are mandatory, as is the ability to work independently and collaboratively within a team. Familiarity with industry-standard software and tools is required, and prior leadership or project management experience is highly advantageous.
A relevant academic qualification, such as a university diploma or degree in fields including Food Security, Agronomy, Community Development, Nutrition, or Social Work, is required.
With a minimum of two years of practical experience in a pertinent field, candidates should have held roles of increasing responsibility within School Feeding, Agriculture, Community Development, or Education in Emergencies.
Candidates should possess a strong background in agriculture and agronomy practices, ideally with direct exposure to educational settings and nearby communities.
Familiarity with working in Arid and Semi-Arid Lands (BASAL) regions and among local communities is highly desirable.
A valid motorcycle operator’s license is strongly preferred.
Must demonstrate both the capability and willingness to utilize a motorcycle for transportation to and from project locations.
Proven expertise in meticulously overseeing projects through to completion, coupled with the ability to generate comprehensive reports on progress, outcomes, and key metrics.
Proficient in operating diverse data collection and reporting platforms, including Kobe, OK, Google Forms, and Excel/Sheets, among others.
Disclaimer Clause:
This role description is intended to be comprehensive yet subject to potential updates or refinements by the line manager as necessary.
Qualifications
BA/BSc/HND , Diploma
Experience Required
2 years
