We are seeking a highly motivated individual to join our team in the capacity of [Job Title]. The ideal candidate will possess a strong background in [specific field or industry], with proven experience in [key responsibility or skill]. Key duties include overseeing [specific task or project], collaborating with cross-functional teams to [specific goal or outcome], and ensuring adherence to [relevant standards or protocols]. The role requires exceptional organizational and communication abilities, as well as the capacity to manage multiple priorities in a fast-paced environment. Proficiency in [specific tools, software, or methodologies] is essential, alongside a commitment to continuous improvement and innovation. Additional requirements include [specific credential, certification, or experience], and the ability to work independently with minimal supervision while contributing to strategic initiatives that drive organizational success.
The Senior Grants and Compliance Officer at DREAM will facilitate the efficient administration and monitoring of the DREAM Grant and Sub-grants, a program supported by the Mastercard Foundation. This position delivers operational and technical assistance to the DREAM Senior Manager, Pan Africa, encompassing the entire lifecycle of the DREAM Award while ensuring strict compliance with contractual, legal, donor, and financial requirements. Responsibilities include grant reporting, budget oversight, subgrantee management, and leading audit preparation to uphold accountability.
CORE RESPONSIBILITIES
RIO Sub-Award Management and Administration encompasses the oversight and coordination of sub-award processes, ensuring compliance with institutional policies and sponsor guidelines. This role involves negotiating terms with sub-recipients, monitoring their performance, and managing financial disbursements in alignment with award agreements. Responsibilities include verifying eligibility, tracking deliverables, and maintaining accurate documentation for audits and reporting. The position requires strong organizational skills, attention to detail, and proficiency with grant management systems. Ideal candidates will have experience in sub-award administration, knowledge of federal regulations, and the ability to collaborate effectively with stakeholders.
Oversee and guide the complete sub-grant process, spanning from the Request for Applications (RFA’s) and pre- / post-award evaluations to the preparation of agreements and the final close-out phase.
Process sub-grantee cash disbursements and ensure financial requests align with the approved sub-agreements and budgets
Overseeing donor compliance and mitigating potential risks are critical responsibilities within this role. The position entails ensuring all donor agreements and funding guidelines are meticulously followed while proactively identifying and addressing any compliance or risk-related issues that may arise. By establishing robust monitoring systems and conducting regular audits, the role aims to safeguard organizational integrity and maintain transparency in all donor interactions. Additionally, the individual will collaborate closely with legal and financial teams to interpret regulatory requirements and implement best practices that align with industry standards. Strong analytical skills and a keen attention to detail are essential to successfully navigate the complexities of donor compliance and risk management.
Ensure that all sub-award documentation and activity implementation fully comply with donor-established regulations and guidelines.
Identify, document, and evaluate compliance risks in collaboration with stakeholders, subsequently crafting and executing strategies to mitigate these risks.
Evaluate the financial and narrative reports submitted by sub-grantees to ensure they are accurate and fully compliant with established regulatory frameworks.
Integrate insights derived from lessons learned, audit recommendations, compliance reviews, and best practices into current and upcoming grants management processes, and disseminate essential findings to enhance institutional learning.
Capacity Building & Rapid Learning & Operations (RIO) Support: Enhance organizational capabilities by facilitating skill development initiatives and providing operational assistance. Deliver structured training programs, mentorship opportunities, and resource allocation to strengthen team competencies. Implement efficient systems and processes to streamline workflows, ensuring alignment with strategic goals and fostering a culture of continuous improvement and knowledge sharing.
Craft and deliver tailored training initiatives for partners, focusing on financial management, reporting, and compliance.
Regularly conduct on-site inspections and monitoring visits to assess the performance of sub-grantees and the effectiveness of internal control systems.
Perform organizational capacity assessments (OAS) to evaluate the suitability of potential sub-grantees before finalizing funding decisions.
Audit Readiness and Record Keeping: Ensure meticulous organization and maintenance of financial records to support seamless audit procedures, including the accurate documentation of transactions, receipts, and supporting evidence. Implement robust record-keeping systems to track compliance with regulatory standards and internal policies, facilitating timely and accurate reporting. Regularly review and update documentation to reflect current business operations, minimizing discrepancies and enhancing audit efficiency. Demonstrate a commitment to transparency and accountability in all financial record management activities.
Oversee robust grant management information systems and guarantee meticulous organization and filing of all contractual documents, reports, and correspondence.
Enhance internal control frameworks to maintain ongoing audit preparedness. Facilitate and oversee internal and external audit procedures for sub-grantees.
Duties include documenting and monitoring progress through regular reporting and tracking systems to ensure accuracy and compliance. The role requires maintaining detailed records, analyzing data for trends, and generating comprehensive reports to inform decision-making processes. Strong attention to detail and proficiency in data management tools are essential for fulfilling these responsibilities effectively.
Develop and oversee a unified reporting framework to track donor deliverables and program milestones efficiently.
Monitor advancements toward fulfilling grant and subgrant obligations, proactively detecting potential delays or risks, and facilitating timely corrective measures to ensure alignment with established timelines.
Provide leadership to the team while collaborating extensively with various departments to ensure cohesive project execution and operational alignment, fostering an environment of shared accountability and collective achievement.
Supervise, guide, and develop junior grants staff while providing training to program teams on grants management best practices and regulatory compliance protocols.
Collaborate closely with finance teams to refine proposed grant budgets, maintain precise expense tracking, and vigilantly oversee expenditures to ensure adherence to approved budget limits and prevent overspends.
This job description is designed to define the broad scope and corresponding level of responsibility for the position. Tasks and priorities may be modified to align with program objectives, donor specifications, and team composition, as long as they continue to reflect the role’s core purpose and level of accountability.
Seeking a candidate with a Bachelor’s degree in Civil Engineering or a related field, supplemented by a valid Professional Engineer (PE) license. Proficiency in AutoCAD, Civil 3D, and Microsoft Office Suite is essential, along with strong analytical and problem-solving skills. The ideal applicant will demonstrate excellent communication abilities, both written and verbal, and the capacity to work effectively in a team-driven environment. Prior experience in land development, site design, or municipal infrastructure projects is highly desirable. Knowledge of local zoning regulations, stormwater management, and permitting processes is a significant advantage.
A Bachelor’s degree in Accounting, Finance, or Business Administration is required, with a Master’s degree considered advantageous.
Professional Qualification: Candidates must hold a recognized professional accounting designation, including CPA(K) or ARCA, and should ideally maintain an active membership with IC PAK.
Seeking candidates with a minimum of five to seven years of hands-on experience in grant management or compliance, typically gained within an international nongovernmental organization.
Essential is prior experience collaborating with leading institutional donors.
Proven expertise in managing the complete sub-granting process, encompassing Requests for Applications (RFA’s), thorough due diligence, comprehensive risk evaluations, and ongoing monitoring of sub-recipients.
Financial Expertise: Strong proficiency in creating, tracking, and presenting budgets, along with managing financial reporting, staff salary allocation, and cost-sharing arrangements.
Proficient in identifying compliance risks, performing thorough audits, and upholding adherence to internal policies and donor requirements to mitigate potential risks.
Skilled in both communication and training, the incumbent must demonstrate exceptional written abilities for accurate reporting and adept interpersonal skills to instruct staff on compliance requirements effectively.
Technical Proficiencies: Demonstrated expertise in the Microsoft Office Suite, with a particular emphasis on advanced Excel capabilities, alongside proficiency in specialized accounting or grant management software systems.
Proficiency in organizing and overseeing both external and internal audits is required, encompassing preparation, coordination, and execution phases.
Fluent in English, French Language skills preferred
Highly developed organizational abilities, coupled with a meticulous approach to detail and precision.
Proficient in both written and verbal communication, with a strong ability to convey ideas clearly and effectively.
Demonstrates strong interpersonal skills to effectively engage with a wide range of stakeholders across different backgrounds and roles.
Submit your application through the method specified below.
To initiate your application, please follow the link(s) provided below to submit your materials directly through the company’s official website.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
5 - 7 years
