General Position Summary
The Sub-Grants and Finance Officer oversees pre-award evaluations, post-award administration, and finalizations for sub-awards under the East Africa Land Border Program. In collaboration with the Finance and Compliance Director, their responsibilities will encompass grants management for 1) consortium and international partners as well as 2) local partners through the Partnership Grant Fund. Additionally, they will assist in strengthening the financial and compliance capabilities of downstream partners, enabling them to establish skilled personnel and robust systems aligned with donor requirements. The role involves meticulous review of financial documentation—both electronic and physical—to verify partner records are current and to promptly identify and escalate any discrepancies or potential delays.
Oversee and execute critical job functions, including but not limited to managing daily operations, ensuring compliance with company policies, and maintaining high standards of performance. Collaborate with cross-functional teams to achieve organizational objectives, analyze workflows to identify areas for improvement, and implement strategic solutions. Prepare and present detailed reports on key performance indicators, project progress, and financial metrics to senior leadership. Serve as a liaison between departments to facilitate seamless communication and alignment on shared goals. Mentor and coach team members to enhance productivity and professional development while upholding company values and fostering a positive work environment.
Oversee the day-to-day execution and administration of the Program Grants work plan to ensure seamless alignment with strategic objectives.
Responsible for overseeing and managing all pre-award activities, ensuring compliance with organizational policies and regulatory standards. Collaborates with stakeholders to gather and analyze project requirements, preparing and submitting bids, proposals, and tenders in a timely and accurate manner. Evaluates risks and develops strategies to mitigate them, while also negotiating contract terms and conditions with vendors and partners. Maintains meticulous documentation and record-keeping to support audit trails and ensure transparency throughout the pre-award process.
Engage in the Partner Grant Fund solicitation process and the selection of sub-recipients and subcontracts, collaborating closely with the program technical team to pinpoint prospective areas of support, establish eligibility requirements, and define evaluation criteria.
Collaborate with designated grantees to verify budget alignment with program activities, ensuring all expenditures are justified, permissible, and appropriately allocated.
Perform comprehensive due diligence evaluations on all grant proposals to assess feasibility, verify environmental compliance, and conduct pre-award financial responsibility reviews to confirm subrecipients possess the capability to fulfill subcontract terms, maintain conflict-of-interest-free status, and meet eligibility standards.
Design and implement comprehensive financial monitoring frameworks tailored to partner organizations.
We are currently seeking a highly organized and detail-oriented professional to oversee post-award processes, ensuring compliance, efficient administration, and timely execution of awarded contracts. The ideal candidate will possess strong analytical skills, familiarity with regulatory requirements, and the ability to manage documentation, reporting, and stakeholder communication. Responsibilities include validating award terms, coordinating deliverables, tracking compliance, and resolving any post-award discrepancies. A background in contract management, finance, or a related field is preferred, along with proficiency in relevant software and systems.
Perform on-site financial monitoring visits to verify that fund utilization and executed activities align with the stipulated terms and conditions outlined in the subcontracts.
We conduct thorough reviews of sub-recipient and grant reports to ensure their accuracy and completeness, while also providing consistent oversight of their budgets in relation to financial reports.
Review sub-recipient and grant fund requests to ensure accuracy and completeness while processing payments and reimbursements as required.
Ensure all sub-recipient and grant files are meticulously maintained in full compliance with the Field Finance Manual, guaranteeing completeness and accuracy at all times.
Prepare and submit financial reports in the system, ensuring they are consistently reconciled with subrecipient financial reports.
Review the status of subcontract reports to verify that all milestones reflected in the system remain current and accurately updated.
Close-Out
Examine finalized financial statements to ensure they are precise and fully comprehensive.
Perform final reconciliation of funds and execute liquidation of subcontracts to ensure financial accuracy and compliance with contractual obligations.
Engage in comprehensive final close-out assessments to ensure all project deliverables meet established criteria and stakeholder expectations.
Review the consortium partners’ documentation and subsequent files to verify that all subcontract records are comprehensive and complete.
Ensure strict adherence to donor guidelines by overseeing the proper disposition of all assets acquired through partner purchases with program funds.
Compile and distribute finalized Close-out checklists, ensuring all consortium and downstream partners receive timely notifications.
Finance: We seek a seasoned professional to oversee financial operations, ensuring accuracy, compliance, and strategic growth. The ideal candidate will possess a bachelor’s degree in finance, accounting, or a related field, supplemented by at least five years of progressive experience in financial management, analysis, or reporting. Proficiency in financial software, advanced Excel skills, and a deep understanding of regulatory standards are essential. Responsibilities include preparing financial statements, conducting audits, managing budgets, and advising leadership on fiscal decisions. Strong analytical abilities and exceptional communication skills are required to present complex financial data clearly.
Collaborate with the Finance Officer to facilitate the monthly reconciliation of all balance sheet accounts, perform necessary rec lasses, and submit the corresponding reports to both the Finance and Compliance Director.
Monitor daily program bank accounts to track running balances, incoming funds, and declined payments, ensuring accurate and prompt recording of these transactions in the accounting system.
Oversee the monthly amortization process for all prepaid expenses and ensure submission to the Finance and Compliance Director for review and final posting.
Assist in compiling and analyzing monthly cash flow projections to ensure accurate financial forecasting and reporting.
Process VAT and income tax withholdings in strict adherence to Kenya Revenue Authority (KRA) guidelines and applicable statutory requirements.
As the bank liaison, you will oversee the bank file, meticulously organizing and regularly updating all associated bank information to ensure accuracy and completeness.
Assist in the administration of payment processing procedures to ensure accuracy and efficiency.
Assist in recording payments and journal entries within the system to ensure accurate financial documentation and transaction tracking.
Ensure all bank payments and fund transfers are processed promptly and in strict adherence to the established payment schedule.
Support counter verification of payment documents to confirm alignment between supporting documentation and the payment request, accuracy of calculations, and proper authorization of the payment request in accordance with the AAM level.
Assigned duties may include additional responsibilities as required.
Others
Ensure program activities align with Mercy Corps’ internal policies and procedures, as well as donor requirements, national laws, and relevant legislation across Kenya, Ethiopia, Uganda, and Somalia.
Assist the Finance Officer with various grants and other finance-related tasks.
Coordinate expenditure verification and conduct project audits, ensuring all findings are thoroughly reviewed and addressed in accordance with management decisions. Document each step of the process and communicate audit results clearly to sub-recipients to maintain transparency and accountability.
Performs additional duties as may be required by management, ensuring all tasks are completed efficiently and in accordance with organizational standards.
The position involves ensuring the protection and well-being of individuals, maintaining compliance with safeguarding policies, and conducting thorough risk assessments to mitigate potential hazards. Responsibilities include monitoring adherence to safeguarding protocols, reporting incidents promptly, and collaborating with relevant stakeholders to address concerns. Candidates must demonstrate a strong commitment to safeguarding principles, possess relevant experience, and meet any mandatory training or certification requirements.
Actively incorporates safeguarding principles into daily responsibilities, ensuring a thorough understanding of safeguarding risks and effective mitigation strategies relevant to their specific role.
Demonstrates unwavering commitment to Mercy Corps’ guiding principles by upholding the dignity and fostering the well-being of all participants and colleagues with the utmost respect.
Promotes transparency and fosters open dialogue within the team while empowering members to share concerns through established reporting channels, such as the Integrity Hotline and other available platforms.
Overseeing a team of professionals and ensuring their performance aligns with organizational objectives constitutes a key aspect of this position. This role involves delegating tasks, monitoring progress, and providing constructive feedback to foster both individual and collective growth. Additionally, the supervisor is responsible for evaluating team performance, identifying areas for improvement, and implementing strategies to enhance productivity and efficiency.
None
The position requires a strong sense of ownership and responsibility for one’s actions, decisions, and outcomes. Candidates must demonstrate reliability in meeting deadlines and fulfilling commitments, while also ensuring transparency in their work processes. Problem-solving skills are essential to address challenges proactively and maintain high standards of performance. Collaboration with team members is expected to foster a culture of trust and mutual accountability. Additionally, the role involves regular self-assessment to identify areas for improvement and implement corrective actions when necessary.
Reports directly to the Finance & Compliance Director, ensuring alignment with financial strategies and regulatory obligations while overseeing departmental operations and fostering cross-functional collaboration to uphold organizational integrity and efficiency.
Collaborates closely with Program Managers, Program Teams, the Finance/Grants Team, consortium members, and subgrantees.
Ensures unwavering accountability to participants and stakeholders by maintaining transparent communication, delivering on commitments, and addressing concerns promptly and professionally. Actively seeks feedback to enhance service quality and strengthens trust through consistent follow-through on obligations. Prioritizes alignment with participant and stakeholder needs to foster collaborative relationships and uphold organizational integrity.
Mercy Corps team members must uphold accountability in all aspects of their work, ensuring responsiveness to program participants, community partners, other stakeholders, and international standards governing international relief and development initiatives. The organization prioritizes meaningful collaboration with communities, treating them as equal partners throughout the design, monitoring, and evaluation phases of field projects.
Minimum qualifications and relevant transferable skills include a Bachelor’s degree in a related field, with at least three years of progressive experience in a comparable role. Proficiency in industry-standard software, strong analytical abilities, and exceptional organizational skills are essential. Candidates must demonstrate effective communication, problem-solving capabilities, and the capacity to work collaboratively in a team environment. Prior experience in project management, stakeholder engagement, or process improvement is highly desirable. Additionally, candidates should exhibit adaptability to changing priorities and a commitment to continuous learning and professional development.
A bachelor’s degree in business administration, finance, economics, or a related field is required; an advanced degree is highly desirable.
A Certified Public Accountant (CPA) certification is highly preferred for this role.
With a minimum of three to five years of verified professional experience in managing grants, subcontracts, procurement, and adherence to donor regulations—ideally within donor-funded projects—you will bring a strong foundation to this role.
Accomplished professionals with a robust background in accounting are sought, possessing expertise in maintaining the general ledger, executing journal entries, overseeing accounts payable, and ensuring the integrity of the balance sheet.
Proven ability to independently apply contractual clauses, lead negotiations, and draft amendments and modifications without requiring extensive managerial oversight.
Demonstrates a proven track record in delivering capacity-building training initiatives to staff at partner organizations.
Required are robust analytical and computer skills, with a particular focus on budget and financial analysis, along with advanced proficiency in MS Office, especially Excel.
Proficiency in the English language is an essential requirement.
Other essential qualifications and capabilities encompass a strong proficiency in analytical reasoning, exceptional interpersonal skills, and the ability to collaborate effectively in team-based environments. Additionally, candidates should demonstrate solid organizational competencies, meticulous attention to detail, and a commitment to maintaining high standards of accuracy. Familiarity with industry-specific tools or software may also be required, depending on the role. Prior experience in a similar position is highly desirable, as is the capacity to manage multiple priorities while adhering to deadlines. Strong verbal and written communication abilities are crucial for conveying complex information clearly.
The role involves managing the full lifecycle of grant funding, from application through to award and close out. Key responsibilities include ensuring compliance with funding agency regulations, preparing and submitting accurate financial reports, and maintaining meticulous records of all grant-related activities. Strong organizational skills and attention to detail are essential to track deadlines, monitor expenditures, and coordinate with stakeholders. Candidates must possess a bachelor’s degree in a relevant field, such as public administration, finance, or nonprofit management, along with at least three years of experience in grants administration or a closely related area. Familiarity with grant management software and federal, state, or foundation reporting requirements is highly desirable.
Experts in grant management best practices are required, with a proven ability to apply these principles effectively.
Proven expertise in financial and management systems, along with a thorough understanding of relevant regulations and reporting standards. Demonstrated ability to balance creativity with adherence to established frameworks.
Proven expertise in applying analytical methodologies to accounting frameworks and project structuring procedures.
Proficiency in grants management systems along with strong information technology capabilities is required.
Overseeing organizational leadership and facilitating effective internal and external communications, the role involves directing teams, setting strategic objectives, and ensuring seamless information flow across all levels of the company. This position requires strong interpersonal skills, strategic thinking, and the ability to align communications with business goals. Responsibilities include developing communication policies, managing stakeholder relationships, and leading initiatives to enhance transparency and collaboration within the organization. Candidates must demonstrate experience in leadership, public relations, or corporate communications, along with proficiency in crafting clear, impactful messages for diverse audiences.
Proficient in effectively conveying complex technical concepts, budget-related information, and program specifics to diverse audiences, including staff members, grantees, and applicants.
Proficient in developing and executing streamlined workflow processes and standardized procedures to enhance operational efficiency and ensure consistency in performance.
Ability to cultivate an inclusive environment that values and embraces diversity in culture and individual perspectives.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
3 - 5 years
