We are seeking a highly motivated and detail-oriented professional to join our team in the role of [Job Title]. The ideal candidate will possess a minimum of [X] years of relevant experience in [specific field or industry], along with a proven track record of [specific skills or achievements]. A bachelor’s degree in [relevant field] or an equivalent combination of education and work experience is required. Strong analytical, problem-solving, and communication skills are essential, as the role involves [key responsibilities, e.g., analyzing data, managing projects, or collaborating with cross-functional teams]. Proficiency in [specific software, tools, or methodologies] is highly desirable, and the ability to work independently while meeting deadlines is critical. The successful candidate will be responsible for [specific tasks or duties], ensuring alignment with organizational goals and maintaining high standards of quality and efficiency.
All positions with the same title will carry identical responsibilities, as outlined in the Work and Development plan.
Comply with all NRC policies, handbooks, and guidelines, as well as donor-specific requirements.
Support the execution of the logistics and administrative functions’ portfolio in alignment with the established Plan of Action.
Deliver fundamental logistic and administrative assistance to ensure seamless operational workflows and efficient office management.
Develop and compile status reports according to management’s specifications.
Ensure all supporting documents are filed appropriately and systematically. Maintain accurate and organized records of all documentation to facilitate efficient retrieval and compliance with established protocols.
Support the coordination and execution of logistical and administrative operations to ensure seamless workflow efficiency.
Maintain accurate administrative, logistic, and supplier records, as well as equipment documentation, ensuring all information remains organized, up-to-date, and easily accessible.
To champion innovative concepts aimed at enhancing the efficiency and effectiveness of logistics and administrative operations, professionals in this role will actively engage in identifying and advocating for strategic improvements.
Execute additional responsibilities as delegated by the Line Manager from time to time.
Oversee a comprehensive range of duties encompassing daily operations, strategic planning, and team leadership to ensure organizational objectives are met efficiently and effectively. Develop and implement policies, procedures, and initiatives that enhance productivity, foster innovation, and maintain compliance with industry standards and regulatory requirements. Collaborate with cross-functional teams to analyze performance metrics, identify areas for improvement, and execute data-driven solutions that optimize workflows and drive sustainable growth. Serve as the primary liaison between senior management and staff, facilitating clear communication, resolving conflicts, and promoting a collaborative work environment. Additionally, allocate resources, manage budgets, and oversee project timelines to deliver high-quality results while adhering to established financial and operational constraints.
The role encompasses a range of specific responsibilities, which include the following key duties and obligations.
We are seeking a highly organized individual to fill an administrative role, where the primary responsibility involves overseeing office operations to ensure efficiency and smooth workflow. The ideal candidate will demonstrate exceptional attention to detail, strong communication skills, and the ability to manage multiple tasks simultaneously with minimal supervision. Proficiency in standard office software, including Microsoft Office Suite, and familiarity with scheduling tools are essential requirements. Additionally, experience in handling confidential information with discretion and maintaining professionalism under pressure is crucial. This position may entail coordinating meetings, preparing reports, and providing administrative support to various departments as needed.
Oversee that the office fulfills all mandated administrative legal obligations, such as tax filings, governmental registrations, and necessary operational licenses within its jurisdiction.
Ensure the office premises consistently meet stringent cleanliness and organizational standards, fostering a productive and professional workplace environment.
Oversee tenancy agreements by monitoring expiry dates and proactively alerting relevant occupants before renewal deadlines.
Efficiently arrange and oversee all travel logistics, such as securing flights and hotel bookings for employees and guests.
Enhance the organization’s reputation through meticulous attention to office layout and the cultivation of a polished, professional environment.
Deliver exceptional reception services by extending a warm and hospitable greeting to all visitors while efficiently attending to their inquiries and requirements.
Oversee the inventory of refreshments, cleaning supplies, and materials to ensure sufficient stock levels while strictly adhering to quality and hygiene standards.
Responsible for ensuring all field offices’ utility bills and guesthouse rents are paid promptly and without delay.
Oversee the procurement, organization, and upkeep of office inventory, equipment, furniture, and fittings to ensure optimal functionality and longevity.
Raise staff understanding of organizational policies and procedures while providing clear, actionable advice to support adherence and maintain compliance.
The responsibility includes overseeing the proper maintenance, repair, and cleanliness of office buildings and accommodation facilities to ensure they remain in optimal condition.
Handle all additional responsibilities as directed by your supervisor to ensure alignment with operational objectives and team priorities.
NRC Logistic Support encompasses a range of responsibilities vital to ensuring seamless operational continuity. This role involves providing essential logistical assistance, coordinating supply chain activities, and maintaining inventory systems to support organizational objectives. Key responsibilities include managing procurement processes, overseeing warehouse operations, and ensuring timely distribution of materials. Strong organizational skills, attention to detail, and the ability to work under pressure are critical for success in this position. Additionally, familiarity with logistical software and adherence to compliance standards are required to maintain efficiency and accuracy in all tasks performed.
Verify that all procurement activities strictly adhere to the established logistics handbook guidelines as well as the specific requirements outlined by donors.
The role involves drafting Requests for Quotation (RFQs), soliciting vendor proposals, conducting detailed bid analyses, and entering Purchase Orders (POs) into the system.
The position involves utilizing Agrees systems to facilitate and secure necessary approvals for business operations.
Draft and finalize contracts with suppliers to outline terms, conditions, and obligations, ensuring alignment with organizational policies and regulatory requirements while fostering mutually beneficial partnerships.
Responsibilities include processing supplier invoices as received and ensuring timely submission of payments to the finance department in alignment with established procedures.
Oversee the ongoing updates and accuracy of the contract management documentation to ensure all information remains current and compliant with relevant standards.
Establish and maintain collaborative relationships with suppliers to verify that all goods and services are delivered punctually and in accordance with specifications.
Assist in coordinating the transportation of materials in accordance with established procedures and within specified timeframes.
Prepare and deliver precise stock and asset inventories and reports to the Country Logistics Officer promptly.
Maintain a well-organized filing system for procurement documents to facilitate efficient retrieval and ensure a dedicated archive for outdated materials.
Efficiently coordinate the receipt and distribution of supplies and project materials to designated field offices, ensuring timely delivery.
Responsible for managing both permanent and temporary office vehicles to facilitate daily operations and ensuring timely processing of all associated payments.
Monitor the office generator log sheet, track daily fuel consumption, and compile monthly reports to ensure accurate documentation and operational efficiency.
Perform additional responsibilities as directed by your supervisor.
Bachelor’s degree in a relevant field such as Computer Science, Information Technology, or a related discipline is required for this position. Proficiency in programming languages like Python, Java, or C++ is essential, along with experience in software development, system administration, or cybersecurity. Candidates should possess strong problem-solving abilities and analytical skills to effectively troubleshoot technical issues. Familiarity with cloud platforms, networking concepts, and database management is highly advantageous. Additionally, excellent communication skills and the capacity to collaborate within a team environment are necessary to contribute to project success. Prior to work experience in a similar role is preferred but not mandatory for qualified applicants.
A Bachelor’s Degree or an advanced diploma in Business Administration, Logistics, or a closely related discipline is strongly preferred.
Seeking candidates with at least three years of relevant professional experience in an equivalent capacity.
Individuals with prior roles in administration or logistics within humanitarian or recovery operations are strongly encouraged to apply.
Having worked in intricate and unpredictable environments, you bring valuable experience to the table.
Achieved measurable outcomes associated with the position’s key accountabilities.
Proficient in English, Swahili, and the local language is required.
Proficiency in the operational context of Dadaab and AFI sub-Counties is a critical requirement, along with residency within the area.
Experience of working with INGO in a similar capacity will be an added advantage
Qualifications
BA/BSc/HND
Experience Required
3 years
