General Position Summary
The Sub-Grants and Finance Officer oversees pre-award evaluations, post-award administration, and finalization for sub-awards under the East Africa Land Border Program. In collaboration with the Finance and Compliance Director, this role will encompass grants management for both consortium and international partners, as well as local partners through the Partnership Grant Fund. Additionally, the Officer will assist in strengthening the financial and compliance capabilities of downstream partners, enabling them to meet donor requirements and foster professional development in personnel and systems. Key responsibilities include meticulous review of financial documentation—both digital and physical—to verify partner records are current and to promptly identify discrepancies or potential delays.
Oversee a range of critical responsibilities integral to the role, ensuring alignment with organizational objectives and operational excellence. Duties include managing key projects, maintaining compliance with industry standards, and fostering collaboration across departments to drive efficiency and innovation. The position requires meticulous attention to detail, strong analytical skills, and the ability to prioritize tasks in a fast-paced environment. Additionally, the role involves preparing and presenting reports, identifying opportunities for process improvements, and ensuring adherence to company policies and regulatory requirements.
Oversee the day-to-day execution and strategic implementation of the Program Grants work plan.
Responsible for overseeing and managing the pre-award phase of projects, ensuring all documentation, compliance, and submission requirements are meticulously prepared and submitted on schedule. Collaborates with cross-functional teams, including legal, finance, and program management, to gather necessary approvals, clarify requirements, and address any discrepancies prior to final submission. Evaluates funding opportunities, assesses eligibility criteria, and drafts proposals in alignment with organizational goals and sponsor expectations. Maintains accurate records, tracks submission deadlines, and verifies compliance with internal policies and external regulations to mitigate risks and enhance competitiveness.
Engage in the solicitation and selection of Partner Grant Fund sub-recipients and subcontracts, collaborating closely with the program technical team to determine viable areas of support, eligibility parameters, and evaluation standards.
Collaborate with designated grantees to confirm budgets align with program initiatives and that expenditures are justified, permissible, and appropriately allocated.
Perform comprehensive due diligence evaluations on all grants, assessing feasibility, environmental compliance requirements, and pre-award financial viability analyses to confirm that subrecipients possess the necessary capacity to meet subcontract agreement obligations, operate without conflicts of interest, and qualify as eligible organizations.
Formulate comprehensive financial monitoring strategies tailored to partner requirements.
Post-award responsibilities encompass the thorough implementation, monitoring, and administration of contracts after their execution, ensuring strict adherence to all stipulated terms, conditions, and deliverables. This role demands meticulous attention to detail in verifying compliance with contractual obligations, managing performance metrics, and addressing any deviations or issues that may arise. Candidates must possess robust financial acumen to oversee budget allocations, track expenditures, and conduct audits as necessary. Additionally, the position requires effective communication skills to collaborate with stakeholders, resolve disputes, and document all actions taken. Strong organizational capabilities are essential for maintaining accurate records, submitting timely reports, and ensuring alignment with organizational policies and regulatory standards.
Conduct on-site financial monitoring visits to verify that the utilization of funds and executed activities align with the stipulated terms and conditions outlined in the subcontracts.
Review sub-recipient and grant reports to verify their accuracy and completeness while consistently tracking their budgets against financial reports.
Review sub-recipient and grant fund requests to verify accuracy and completeness, ensuring payments or reimbursements are processed appropriately.
Ensure all sub-recipient and grant files are meticulously organized, complete, and compliant with the Field Finance Manual requirements.
Ensure financial reports are meticulously reviewed and uploaded to the system while maintaining consistent reconciliation with subrecipient financial reports.
Ensure all subcontract status reports are reviewed regularly, verifying that milestones within the system remain current and accurately updated.
Close-Out
Evaluate final financial reports to ensure they are accurate and comprehensive.
Perform a comprehensive reconciliation of final funds and oversee the liquidation of subcontracts.
Engage in comprehensive final close-out evaluations to ensure all project deliverables meet established criteria and organizational standards.
Review consortium partners and associated downstream documentation to verify the completeness of all subcontract records.
Ensure compliance with donor regulations by overseeing the proper disposition of all assets acquired by partners using program funds.
Prepare final Close-out checklists and issue notifications to consortium members and downstream partners.
Seeking a Finance professional to oversee financial operations, ensuring accuracy, compliance, and strategic planning to drive organizational success. The role requires expertise in budgeting, forecasting, financial reporting, and risk management, along with proficiency in financial software and strong analytical skills. Key responsibilities include preparing financial statements, analyzing financial data, managing investments, and providing recommendations to senior leadership. The ideal candidate will possess a degree in Finance, Accounting, or a related field, along with relevant certifications such as CPA or CFA. Exceptional communication skills and the ability to translate complex financial concepts into actionable insights are essential for this position.
Collaborate with the Finance Officer to assist in the monthly reconciliation of all balance sheet accounts, execute necessary reclassifications, and prepare monthly reports for submission to the Finance and Compliance Director.
Oversee the routine tracking of program bank accounts to verify current balances, incoming funds, and declined transactions, ensuring these details are promptly documented within the accounting system.
Facilitate the monthly amortization process for all prepaid expenses and forward the results to the Finance and Compliance Director for review and subsequent posting.
Assist in compiling the monthly cash flow statements to ensure accurate financial reporting.
Process withholding VAT and withholding tax in strict compliance with Kenya Revenue Authority (KRA) guidelines and applicable regulations.
As the primary point of contact for the bank, oversee and organize the bank file, guaranteeing that all bank-related information is accurately filed and kept current.
Assist in the execution of payment transactions by verifying and finalizing financial records to ensure accuracy and compliance with established procedures.
Support with entry of payments and journals into the system
Facilitate the prompt processing of all bank payments and fund transfers in strict adherence to the established payment schedule.
Support the verification of payment documents by confirming that the supporting materials align with the payment request, calculations are accurate, and the request bears the appropriate signature in accordance with AAM level guidelines.
Performs additional duties as may be assigned, ensuring all tasks are executed in accordance with organizational standards and priorities.
Others
Ensure all program activities adhere to Mercy Corps’ internal policies and procedures, donor requirements, and applicable national laws in Kenya, Ethiopia, Uganda, and Somalia.
Assist the Finance Officer in executing additional grants or other finance-related tasks as assigned.
Coordinate expenditure verification and project audits, and ensure timely follow-up on management decisions pertaining to audit findings, documenting and communicating these outcomes to subrecipients.
Performs additional duties as required to support operational needs and fulfills any other responsibilities assigned by management.
Safeguarding duties involve ensuring the protection and welfare of individuals, particularly those who may be vulnerable or at risk. This role requires vigilance in identifying potential risks or concerns, implementing appropriate measures to mitigate them, and responding promptly to any incidents or allegations. Professionals in this position must adhere to relevant policies, procedures, and legal frameworks to maintain a safe and secure environment. Clear communication, thorough documentation, and collaborative efforts with stakeholders are essential to fulfilling these responsibilities effectively.
Actively acquires knowledge of safeguarding principles and incorporates them into daily responsibilities, ensuring awareness of relevant risks and the implementation of appropriate mitigation strategies within their designated scope of work.
Demonstrates unwavering commitment to Mercy Corps’ core values by fostering an environment of respect, upholding the dignity and welfare of all participants, and supporting the well-being of team members.
Fosters an environment of transparency and open dialogue within the team, actively encouraging members to voice any concerns through available reporting avenues, such as the Integrity Hotline and other designated channels.
Overseeing a team of professionals with accountability for their performance, development, and daily operations, ensuring alignment with organizational goals and adherence to established policies and procedures.
None
We uphold responsibility for our actions and outcomes, ensuring transparency and reliability in all aspects of our work. This role demands meticulous attention to detail and a commitment to meeting established standards and deadlines. You will be expected to take ownership of tasks, deliver consistent results, and address any challenges proactively to maintain high performance standards.
Reports directly to the Finance & Compliance Director, overseeing all financial operations and ensuring adherence to regulatory standards. This role involves collaborating closely with senior leadership to develop and implement financial strategies that align with organizational goals. Additionally, the position is responsible for maintaining accurate financial records, conducting audits, and preparing comprehensive reports for stakeholders. Strong analytical skills, meticulous attention to detail, and a deep understanding of compliance frameworks are essential for success in this role.
Collaborates closely with Program Managers, Program Teams, the Finance/Grants Team, consortium members, and subgrantees to ensure alignment and effective execution of initiatives.
Ensures responsibility toward participants and stakeholders by fulfilling all commitments and maintaining transparent communication throughout project execution.
Mercy Corps requires all team members to uphold accountability measures, prioritizing our program participants, community partners, stakeholders, and international standards in relief and development initiatives. We prioritize meaningful collaboration with communities, treating them as equal partners throughout the design, monitoring, and evaluation phases of our field projects.
A minimum of a Bachelor’s degree in a relevant field and a proven track record of transferable skills are required for consideration. Candidates should demonstrate proficiency in [specific skill, e.g., project management, data analysis, or team leadership], along with at least [X] years of applicable experience. Strong communication abilities, problem-solving acumen, and adaptability to dynamic environments are essential. Additionally, familiarity with [specific tools, software, or industry standards] is preferred.
A bachelor’s degree in business administration, finance, economics, or a related discipline is required, with an advanced degree considered advantageous.
A Certified Public Accountant (CPA) designation is strongly preferred, though not mandatory.
With a minimum of three to five years of hands-on professional experience overseeing grants, subcontracts, procurement processes, and ensuring compliance with donor regulations—ideally within donor-funded initiatives—you will bring a strong operational foundation to this role.
Experienced and skilled accounting professionals are sought, with a strong command of general ledger administration, journal entry preparation, accounts payable oversight, and balance sheet reconciliation.
Experienced in autonomously drafting, revising, and negotiating contractual clauses, amendments, and modifications with minimal managerial direction, ensuring alignment with organizational objectives.
Delivers capacity-building training initiatives to staff members of partner organizations.
Proficiency in analytical and computer skills, with a focus on budget and financial analysis, as well as advanced proficiency in Microsoft Office—particularly Excel—are essential requirements.
Proficiency in the English language is a prerequisite for this role.
Other essential competencies and skills include:
The role involves overseeing the full lifecycle of grant management, from application to reporting, ensuring compliance with funding guidelines and organizational policies. Key responsibilities include evaluating grant proposals for eligibility and alignment with strategic goals, managing post-award compliance and financial reporting, and coordinating with stakeholders to secure and administer funding. The ideal candidate will possess strong analytical skills, meticulous attention to detail, and a proven track record in grant writing and administration. Proficiency in grant management software, financial tracking systems, and regulatory frameworks is essential, along with the ability to work collaboratively across departments. A bachelor’s degree in a related field, such as public administration, finance, or nonprofit management, is required, and relevant certifications (e.g., CARE or GPA) are advantageous.
Proven expertise in implementing and adhering to leading grant management standards and methodologies.
Demonstrated expertise in financial and management systems, regulatory frameworks, and reporting standards. Exhibits a proven ability to innovate and adapt within established guidelines.
Proven expertise in accounting methodologies and analytical frameworks is required for structuring projects effectively.
Proficiency in grants management software and information technology applications is required.
We oversee and coordinate organizational management and communications initiatives to ensure cohesive operations and effective messaging. Our responsibilities include developing and implementing strategic plans, facilitating internal and external communication, and maintaining strong relationships with stakeholders. This role requires a Bachelor’s degree in Communications, Business Administration, or a related field, along with at least five years of experience in a similar position. Strong leadership, exceptional interpersonal skills, and proficiency in communication tools are essential for success in this role.
Skilled in presenting complex technical information, financial details, and programmatic updates clearly and effectively to team members, grantees, and applicants.
Proven capability to develop and execute efficient workflow processes and procedures is essential.
Able to cultivate an environment that values and embraces cultural and individual diversity.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
3 - 5 years
