We are seeking a highly motivated and skilled individual to join our team in the capacity of [Job Title]. The ideal candidate will possess a Bachelor’s degree in [Relevant Field] or a related discipline, along with [X] years of proven experience in [Industry/Field], preferably within a [specific role or industry context]. Proficiency in [specific software, tools, or methodologies] is essential, as is a strong background in [key skill or competency]. The role involves [primary responsibility], [secondary responsibility], and [additional responsibility], requiring meticulous attention to detail, exceptional problem-solving abilities, and the capacity to work both independently and collaboratively in a fast-paced environment. Additionally, the candidate must demonstrate excellent communication skills, both written and verbal, to effectively liaise with stakeholders at all levels. Familiarity with [specific industry standards, regulations, or frameworks] is a plus, as is prior experience in [related area]. The successful applicant will be responsible for [specific outcome or deliverable], ensuring alignment with organizational goals and contributing to the overall success of the team.
Assist with the receipt of supplier invoices and ensure their completeness by checking supplier details, dates, descriptions, applicable tax or WHT, approvals, and supporting documentation.
Execute routine verification tasks by cross-referencing invoices with corresponding purchase orders, quotations, delivery notes, goods receipt notes, and service confirmations, promptly flagging any discrepancies for escalation and resolution.
Verify that invoices are processed and recorded in QuickBooks or the ERP system on a daily basis, assigning them to the appropriate supplier, account, cost center, project, and tax treatment.
Maintain a comprehensive invoice tracking log to guarantee the inclusion of all invoices and adherence to established cut-off deadlines.
Consistently maintain and update payables trackers to ensure accurate and up-to-date records. This involves performing daily and weekly reviews to document and track relevant financial transactions.
Verify that all payment entries in the trackers include the necessary supporting documentation, such as invoices, approvals, proof of payment, withholding tax details, and any other relevant materials.
Ensure petty cash transactions are processed promptly upon approval and accurately recorded in the financial records.
Maintain a structured filing system—both physical and digital—to ensure invoices, approvals, purchase orders, and reconciliations are organized and readily accessible for audits.
Ensure that all transactions adhere to established internal approval frameworks and promptly escalate any breaches of policy.
Qualifications
Diploma
