We are seeking a highly motivated individual to fill the role of [Job Title]. The successful candidate will be responsible for [primary responsibility], ensuring all tasks are completed with precision and efficiency. Key duties include [specific duty], [specific duty], and [specific duty], requiring strong analytical and problem-solving skills. The ideal applicant must possess [required skill or qualification], [required skill or qualification], and [required skill or qualification], along with [years] of relevant experience in [industry/field]. Proficiency in [software/tool] is essential, and familiarity with [industry-specific standards or practices] is highly desirable. Additionally, the candidate should demonstrate excellent communication skills, both written and verbal, to collaborate effectively with cross-functional teams. This position offers opportunities for professional growth and development within a dynamic and supportive work environment.
All positions bearing the same title will share these responsibilities, as outlined in the Work and Development plan.
Ensure compliance with all NRC policies, handbooks, guidelines, and donor requirements at all times.
Support the execution of the logistics and administration functions’ portfolio in alignment with the established Plan of Action.
Offer fundamental assistance in logistics and administrative tasks to ensure smooth operations and efficient workflow.
Compile status reports at the request of management when necessary.
Maintain accurate and organized filing of all support documentation to ensure compliance and accessibility.
Provide support in organizing and executing logistics and administrative tasks to ensure efficient operations. Help coordinate the planning and implementation of associated activities while maintaining accurate records and facilitating smooth workflow.
Maintain administrative, logistic records, suppliers and equipment
We are responsible for advocating and disseminating innovative suggestions aimed at enhancing the efficiency and effectiveness of logistics and administrative operations.
Execute any additional responsibilities as directed by the Line Manager.
The role encompasses a diverse range of duties, including the oversight and implementation of key projects to ensure they are completed efficiently and within established timelines. Additionally, it requires close collaboration with cross-functional teams to align objectives, streamline processes, and drive innovation. The position demands meticulous attention to detail in monitoring performance metrics, identifying areas for improvement, and reporting progress to stakeholders. Strong problem-solving skills are essential to address challenges proactively, while effective communication is necessary to articulate strategies, delegate tasks, and foster a productive work environment.
We are seeking a highly organized and detail-oriented individual to join our administrative team. The ideal candidate must possess strong communication skills, both written and verbal, and be proficient in standard office software applications, including Microsoft Office Suite. Responsibilities include managing schedules, coordinating meetings, handling correspondence, maintaining records, and providing executive support as needed. A high school diploma or equivalent is required, and prior administrative experience is preferred. The ability to multitask in a fast-paced environment while maintaining discretion and professionalism is essential.
Ensure the office adheres to all pertinent administrative legal obligations, such as tax compliance, government registrations, and obtaining necessary licenses within its operational jurisdiction.
Ensure the office premises remain consistently clean and well-organized, fostering a productive and professional work environment.
Oversee all tenancy agreements by actively monitoring expiry dates and proactively informing the appropriate occupants of upcoming renewal or termination timelines.
Facilitate streamlined travel arrangements by securing flights and hotel bookings for employees and guests as needed.
Enhance the organization’s public image through meticulous attention to office layout and a consistently professional appearance.
Deliver exceptional reception services characterized by a warm and inviting welcome extended to all visitors, ensuring their needs are promptly and courteously addressed.
Monitor and uphold sufficient inventory levels of refreshments, cleaning supplies, and materials while maintaining strict adherence to quality and hygiene standards.
Responsible for ensuring all utility bills and guesthouse rents for field offices are paid promptly and accurately.
Oversee the procurement, organization, and upkeep of office supplies, equipment, furniture, and fittings to maintain optimal functionality and operational efficiency.
Educate employees on organizational policies and procedures while providing clear, actionable guidance to foster adherence and regulatory compliance.
Oversee the upkeep, repair, and organization of office buildings and accommodation facilities to maintain optimal cleanliness and structural integrity.
Handle any additional tasks or responsibilities as directed by your supervisor.
NRC offers positions in logistics support, providing essential assistance to ensure the smooth operation of supply chains and distribution networks. These roles require individuals to manage inventory, coordinate transportation, and maintain accurate records of shipments. Candidates must possess strong organizational skills, attention to detail, and the ability to work efficiently under tight deadlines. Experience in logistics, procurement, or related fields is highly preferred. Responsibilities include overseeing warehouse operations, tracking deliveries, and resolving any logistical challenges that may arise. The ideal candidate will demonstrate proficiency in logistics software, effective communication, and problem-solving capabilities to support the organization’s operational objectives.
Guarantee that all procurement activities strictly adhere to the established logistics handbook protocols and donor-established criteria.
The RFQs are prepared, and quotations are obtained. Subsequently, bid analyses are conducted, and purchase orders are uploaded into the system.
Agrees systems are utilized to facilitate the approval process.
Compose and finalize agreements with one or more suppliers, ensuring all terms, conditions, and obligations are clearly defined and legally sound. Collaborate closely with legal, procurement, and relevant stakeholders to negotiate favorable terms, mitigate risks, and align contracts with organizational policies and compliance standards. Review drafts meticulously to confirm accuracy, completeness, and alignment with business objectives before obtaining necessary approvals and executing the contracts.
Responsibilities include processing supplier invoices and coordinating associated payments with the finance department in a timely manner.
Responsible for ensuring the currency and accuracy of the contract management form through regular updates and meticulous record-keeping.
Collaborate with suppliers to guarantee the timely and precise arrival of goods and services.
Assists in systematically coordinating the movement of materials in adherence with established procedures and within specified timelines.
Ensure that precise stock and asset inventories, along with corresponding reports, are submitted to the Country Logistics Officer promptly.
Maintain a well-organized filing system for procurement documents to facilitate efficient retrieval and ensure secure archiving of outdated records.
Coordinate the timely receipt and distribution of supplies and project materials to designated field offices.
Handles the procurement and administration of both permanent and temporary office vehicles, ensuring their availability for routine operational needs, while also processing payments related to these vehicles in a timely manner.
Monitor the office generator log sheet, track daily fuel consumption, and compile monthly reports to ensure accurate documentation and operational efficiency.
Perform any additional tasks as directed by your supervisor.
Bachelor’s degree in Computer Science, Information Technology, or a related field is required, along with a minimum of three years of professional experience in software development, preferably within the IT industry. Proficiency in multiple programming languages, such as Java, Python, or C++, is essential, as is expertise in database management systems like SQL or NoSQL. Strong problem-solving abilities, excellent communication skills, and a collaborative mindset are also necessary. Familiarity with cloud platforms and agile methodologies is highly preferred, along with a keen attention to detail and a commitment to continuous learning.
A Bachelor’s Degree or higher-level qualification in Business Administration, Logistics, or a related discipline is preferred.
Requires a minimum of three years of relevant professional experience in an equivalent capacity.
Seasoned professionals with a background in administrative or logistical roles within humanitarian and recovery operations are encouraged to apply. Candidates should possess prior experience in administration or logistics, specifically within settings focused on humanitarian aid or post-crisis recovery efforts.
Candidates should possess prior experience gained within intricate and rapidly changing environments.
Achieved quantifiable outcomes aligned with the position’s defined accountabilities, demonstrating measurable impact through structured reporting and performance metrics.
Fluency in English, Swahili, and the relevant local language is required.
Proficiency in the operational environment of Kakuna is a critical prerequisite for this role.
Having prior experience collaborating with an international non-governmental organization (INGO) in a comparable role would be beneficial.
Qualifications
BA/BSc/HND
Experience Required
3 years
