THE OPPORTUNITY
The Railway Coordinator is tasked with organizing and overseeing rail wagon procurement and transportation in partnership with Kenya Railways Corporation. This position guarantees prompt wagon availability, streamlined loading and shunting procedures, and punctual customer deliveries.
The role encompasses resolving cargo discrepancies—such as damaged or broken bags—while collaborating closely with internal and external stakeholders to reduce delays. Additionally, it requires meticulous record-keeping to uphold the efficiency and reliability of rail logistics operations.
YOUR RESPONSIBILITIES
Responsible for organizing and ensuring the safe securing of rail wagons according to established loading schedules and client delivery specifications, in collaboration with Kenya Railways Corporation.
Efficiently manage the scheduling of empty wagon arrivals, oversee loading operations, and coordinate the shunting of loaded wagons to ensure timely dispatch.
Develop and oversee wagon movement schedules while proactively identifying and escalating any delays or bottlenecks to ensure operational efficiency.
Partner with rail yard personnel, clients, and internal stakeholders to optimize loading processes and ensure timely departures.
Verify cargo quantities and confirm the precision of shipping documentation and waybills before dispatch.
Monitor shipments until final delivery, verify proof of receipt, and address any inconsistencies or deviations from the expected process.
Investigation of damaged or missing cargo—such as broken bags—is required, along with identification of underlying causes, to facilitate claims resolution and drive corrective measures.
Maintain precise and current records, encompassing wagon allocations, movement logs, manifests, and reconciliation reports to ensure accuracy.
Ensure complete adherence to rail operational procedures, safety regulations, and organizational policies.
Analyze operational performance metrics—such as turnaround times, delays, and losses—to identify opportunities for enhancement. Recommend strategic improvements aimed at boosting efficiency and minimizing operational costs, ensuring sustainable growth and productivity.
Support incident investigations and spearhead ongoing improvement efforts throughout rail operations.
Perform routine inspections at rail yards, loading facilities, and client sites to oversee operational activities and address any arising concerns.
We are seeking a candidate with a strong educational background and relevant professional experience in [specific field or industry]. The ideal applicant will possess a minimum of [X years] of hands-on experience in [specific tasks or roles], along with proficiency in [key software, tools, or technical skills]. Excellent communication and organizational abilities are essential, as the role involves [specific responsibilities, e.g., collaborating with cross-functional teams, managing projects, or analyzing data]. Strong problem-solving skills and a proactive mindset are also required to succeed in this position. Additionally, familiarity with [industry standards, regulations, or best practices] is highly desirable.
Seeking a candidate with a Bachelor’s degree in a relevant field, complemented by at least three years of hands-on experience in a comparable role. Proficiency in industry-specific software and tools is essential, along with strong analytical and problem-solving abilities. The ideal applicant will demonstrate excellent communication skills, both written and verbal, and the capacity to collaborate effectively within cross-functional teams. A commitment to continuous learning and adaptability to evolving industry standards is highly valued.
A relevant qualification in Logistics, Supply Chain Management, Transport Management, Business Administration, or an equivalent field, is required.
A minimum of two to four years of hands-on experience in rail freight coordination, logistics operations, or multimodal transportation environments is required.
Experience in rail systems, including but not limited to Kenya Railways, is beneficial.
Demonstrates in-depth expertise in various wagon classifications, operational protocols of rail systems, including shunting methodologies, as well as proficient handling of rail documentation procedures.
Experienced in managing cargo claims, resolving loss and damage discrepancies, and facilitating collaboration among diverse stakeholders, including internal teams, customers, and rail operators.
Proven expertise in a range of technical and soft skills, including advanced proficiency in data analysis, project management, and cross-functional collaboration, is essential. Strong problem-solving abilities, adaptability to evolving technologies, and keen attention to detail are required. Familiarity with industry-standard software, regulatory compliance, and risk assessment methodologies is also necessary. Excellent written and verbal communication skills, coupled with the capacity to lead teams and drive strategic initiatives, are critical. A commitment to continuous learning and professional development is expected.
Strong stakeholder management and negotiation expertise is required, with a proven ability to cultivate and sustain productive working relationships among internal teams, customers, and external partners.
Proficient in fostering clear and effective communication while coordinating efforts to maintain smooth information exchange and enhance overall operational performance.
Maintaining meticulous attention to detail is crucial, especially when performing verification tasks, ensuring documentation precision, and completing reconciliation processes accurately.
Proficient in Microsoft Excel and other MS Office applications, with demonstrated experience in logistics and ERP systems.
Demonstrated proficiency in analytical reasoning and problem-solving, coupled with the capacity to make well-grounded decisions efficiently, even amid high-pressure situations and stringent deadlines.
Demonstrates a comprehensive grasp of rail safety standards and regulatory mandates governing rail transport operations.
A valid driver’s license is required, and the ability to travel as needed for operational coordination is essential.
Please ensure your Application Letter and a comprehensive Curriculum Vitae—including the names of three referees prepared to provide confidential evaluations of your qualifications—are submitted by 12 June 2026 to career.applications.bamburi@bamburigroup.com. Kindly include the position title in the email subject line.
Qualifications
BA/BSc/HND , Diploma
Experience Required
2 - 4 years
