THE OPPORTUNITY
The Railway Coordinator oversees the procurement and coordination of rail wagon sourcing and logistics in partnership with Kenya Railways Corporation. This position guarantees prompt wagon availability, streamlines loading and shunting procedures, and ensures punctual deliveries to customers.
The role encompasses reconciling discrepancies in cargo, such as damaged or broken bags, while collaborating closely with internal and external stakeholders to reduce delays. Additionally, it requires maintaining precise records to uphold the efficiency and dependability of rail logistics operations.
You will be responsible for executing a range of duties that include overseeing daily operations, managing project timelines, and ensuring adherence to company standards. Key tasks involve collaborating with cross-functional teams, analyzing performance metrics, and implementing process improvements to enhance efficiency. Additionally, you will be tasked with leading team meetings, delegating responsibilities, and monitoring progress to meet organizational objectives. Strong leadership, exceptional organizational skills, and the ability to multitask in a fast-paced environment are essential for success in this role.
Develop and arrange rail wagon arrangements in strict adherence to loading schedules and customer delivery specifications, collaborating closely with Kenya Railways Corporation.
Coordinate the prompt positioning of empty wagons, oversee loading procedures, and manage the shunting operations for loaded wagons to ensure timely dispatch.
Develop and oversee wagon movement schedules while proactively identifying and escalating any delays or bottlenecks that may arise.
Work collaboratively with rail yard teams, customers, and internal stakeholders to facilitate efficient loading and dispatch operations.
Verify the cargo quantities meticulously and confirm the precision of all shipping documentation and waybills before final dispatch.
Monitor shipments throughout the delivery process, verify proof of delivery, and address any discrepancies or exceptions that may arise.
Conduct thorough assessments of damaged or misplaced cargo—such as broken containers or bags—to identify underlying causes, facilitate claims resolution, and implement corrective measures to prevent recurrence.
Maintain meticulous and current records encompassing wagon allocations, movement logs, manifests, and reconciliation reports to ensure accuracy and compliance.
Maintain strict adherence to rail operational procedures, safety standards, and company policies at all times.
Operational performance analysis—including evaluating turnaround times, identifying delays, and assessing losses—is essential to identifying opportunities for enhancement. Based on these findings, professionals in this role will propose strategies to boost efficiency and minimize expenditures, ensuring sustained operational excellence.
Conduct incident investigations diligently and spearhead continuous improvement efforts throughout rail operations.
Regularly visit rail yards, loading points, and customer locations to oversee operational activities and address any arising concerns.
Seeking a candidate with a proven track record in the specified domain, complemented by relevant professional experience and a robust skill set. The ideal applicant will possess demonstrated expertise in key areas, ensuring alignment with the role’s demands and organizational objectives. Proficiency in specific tools, methodologies, or industry standards is essential, as is the ability to adapt to evolving challenges and contribute effectively to team objectives. Strong analytical, problem-solving, and communication skills are required to thrive in this dynamic environment.
Seeking candidates with a Bachelor’s degree in a relevant field and at least three years of hands-on experience in a comparable role. Strong proficiency in project management software, data analysis, and communication skills are required. Responsibilities include overseeing project timelines, coordinating team efforts, and ensuring deliverables meet quality standards.
A Bachelor’s degree or Diploma in Logistics, Supply Chain Management, Transport Management, Business Administration, or an equivalent discipline is required.
A minimum of two to four years of hands-on experience in rail freight coordination, logistics operations, or multimodal transportation environments is required.
Proficiency in collaborating with entities like Kenya Railways or comparable rail systems is strongly preferred.
Possesses in-depth expertise in various wagon classifications, rail transportation functions, including shunting protocols, as well as rail documentation protocols.
With a strong background in managing cargo claims, conducting thorough loss/damage reconciliations, and fostering collaboration among diverse stakeholders—including internal teams, customers, and rail operators—you bring valuable expertise to ensure seamless operations and resolution.
Proficient in a range of technical proficiencies and core abilities, candidates will demonstrate expertise in critical areas, including advanced problem-solving, analytical reasoning, and effective communication. Strong organizational skills and meticulous attention to detail are essential for ensuring accuracy in all tasks. Familiarity with industry-specific tools, software, or methodologies is required, along with the capacity to adapt to evolving technologies and processes. Collaborative teamwork and the ability to manage multiple priorities under tight deadlines are also expected, as are a commitment to continuous learning and professional growth.
Proven expertise in stakeholder management and negotiation, demonstrated through the capacity to cultivate and sustain productive collaborations with internal teams, customers, and external partners.
Demonstrated proficiency in communication and coordination, facilitating the seamless exchange of information and enhancing operational efficiency.
Requires meticulous attention to detail, especially in verifying information, ensuring documentation accuracy, and conducting thorough reconciliation procedures.
A strong command of Microsoft Excel and other MS Office applications is essential, along with hands-on experience in logistics and ERP systems.
Demonstrated proficiency in analytical thinking and problem resolution, coupled with the capacity to deliver well-reasoned judgments amidst high-pressure scenarios and stringent time constraints.
Possesses a comprehensive knowledge of rail safety standards, regulatory frameworks, and compliance obligations specific to rail transport operations.
A valid driver’s license is required, along with a willingness to travel as necessary to facilitate operational coordination.
Applications, including a cover letter and a comprehensive curriculum vitae with the names of three referees who can provide confidential evaluations of your qualifications, must be submitted by 12 June 2026 to career.applications.bamburi@bamburigroup.com. Ensure the position title is clearly stated in the email subject line.
Qualifications
BA/BSc/HND , Diploma
Experience Required
2 - 4 years
