To deliver outstanding customer service, the selected candidate will engage directly with clients, addressing their inquiries and resolving issues with efficiency and professionalism. The role involves maintaining thorough records of interactions, ensuring all client communications are documented accurately for future reference. Additionally, the position requires managing multiple tasks simultaneously while adhering to company policies and maintaining a positive, solution-oriented approach. Strong interpersonal skills and a commitment to excellence are essential to meet the demands of this position.
The Company Procurement Manager plays a pivotal role in designing and implementing centralized procurement strategies for Raeburn Schools Limited, covering both domestic and international sourcing. This position drives cost efficiency, maintains high quality standards, and ensures regulatory compliance, overseeing company-wide procurement operations while guiding and standardizing procurement policies and procedures across individual school-level initiatives.
The manager will be responsible for fostering robust partnerships with local and global suppliers while overseeing import logistics and maintaining ethical, transparent operational standards throughout the organization.
Oversee and execute a diverse range of critical duties and responsibilities central to the role. Ensure adherence to established protocols while maintaining high standards of accuracy and efficiency in all assigned tasks. Collaborate effectively with cross-functional teams to achieve organizational objectives and foster a cohesive work environment. Address and resolve complex issues promptly, demonstrating sound judgment and problem-solving capabilities. Maintain meticulous documentation and reporting to support transparency and accountability. Stay current with industry trends and best practices to enhance performance and contribute to continuous improvement initiatives.
Centralized Company Procurement Management (Balancing Local and International Priorities):
Direct oversight of all centralized procurement functions for the company is required, ensuring an optimal balance between domestic and international supplier engagements.
Develop and execute strategic sourcing initiatives designed to enhance cost efficiency, product quality, and on-time delivery at the enterprise level, leveraging both domestic and global supplier networks.
Oversee the negotiation and administration of agreements with critical suppliers, whether domestic or global, to secure advantageous terms and conditions.
Oversee and manage the complete import logistics process for corporate-level procurement, encompassing shipping, customs clearance, and timely delivery to specified locations, while cultivating and maintaining robust relationships with local suppliers.
Ensure all procurement activities at the company level adhere to Kenyan regulations, international trade laws, and ethical standards.
Oversee local procurement initiatives aimed at fostering local economic growth whenever feasible.
School-Level Procurement Oversight entails ensuring compliance with institutional purchasing policies and regulatory standards for all acquisitions conducted at the campus level. This role involves monitoring procurement activities to confirm adherence to budgetary constraints, quality benchmarks, and ethical sourcing practices while mitigating risk exposure. Additionally, the position requires collaboration with department heads to align purchases with operational needs and strategic objectives, as well as maintaining accurate records of transactions for auditing and reporting purposes.
Craft comprehensive procurement policies, procedures, and guidelines tailored to individual school-level implementation, ensuring ongoing development and maintenance to support effective operations.
Offer expert counsel and assistance to school administrators and staff regarding procurement best practices and regulatory compliance obligations.
Perform regular assessments and evaluations of procurement activities at the school level to verify compliance with established policies and procedures.
Provide school-level procurement personnel with access to training and development programs to enhance their professional skills and expertise.
Serve as the primary escalation point for intricate procurement challenges encountered at the school level, addressing and resolving issues as they arise.
Supplier Relationship Management (Local and International): Develop and maintain robust partnerships with local and global suppliers to ensure a steady flow of high-quality materials and services. This role involves negotiating contracts, monitoring supplier performance, and resolving any issues that arise to mitigate risks and enhance operational efficiency. Additionally, the position requires evaluating supplier capabilities, identifying cost-saving opportunities, and fostering collaborative relationships to drive mutual growth and innovation. Strong communication skills, strategic thinking, and a deep understanding of supply chain dynamics are essential to excel in this role.
Engage in strategic sourcing by identifying, assessing, and cultivating relationships with essential local and global suppliers to optimize company-wide procurement initiatives.
Develop and sustain a comprehensive database of pre-approved suppliers catering to both corporate and educational institution procurement needs, with a particular emphasis on fostering a robust network of local vendors.
Oversee supplier performance metrics and develop strategic initiatives to minimize risks while enhancing operational efficiency.
Oversee the preparation, analysis, and dissemination of financial statements, ensuring accuracy, compliance with regulatory standards, and alignment with organizational objectives. Manage budgeting processes, including forecasting, variance analysis, and performance reporting, to support strategic decision-making. Develop and implement robust financial controls, policies, and procedures to mitigate risks and enhance operational efficiency. Collaborate with cross-functional teams to provide insights, recommendations, and financial guidance that drive sustainable growth and profitability. Ensure timely and transparent financial reporting to stakeholders, including executives, investors, and regulatory bodies, in adherence to applicable accounting frameworks and deadlines.
Develop and oversee the centralized procurement budget, encompassing expenses related to both local and international sourcing activities.
Perform comprehensive market research and cost evaluations to uncover potential avenues for reducing expenses in organizational procurement activities.
Prepare comprehensive reports detailing centralized procurement activities, performance metrics, and cost savings, with a focus on import-related data.
Prepare detailed reports assessing adherence to procurement policies at the individual school level.
Risk Management and Compliance (Both Domestic and Global): This role involves overseeing and implementing strategies to mitigate risks while ensuring adherence to all applicable regulations across jurisdictions, including international standards and local requirements. The position requires thorough knowledge of compliance frameworks, meticulous attention to regulatory changes, and the ability to develop robust policies to safeguard organizational integrity. Additionally, the individual must collaborate with cross-functional teams to assess potential risks, monitor compliance performance, and recommend corrective actions to maintain operational excellence and legal conformity.
Evaluate and address risks inherent in domestic and global procurement operations, such as potential supply chain interruptions, quality deficiencies, and evolving regulatory requirements.
Ensure adherence to Kenyan regulatory frameworks, international trade statutes, and ethical procurement practices at the organizational level.
Ensure strict adherence of schools to the organization’s established procurement policies.
Cross-functional collaboration involves actively engaging with diverse teams and departments to achieve shared objectives, leveraging collective expertise to drive innovation and efficiency across the organization. This role requires frequent interaction with stakeholders from various backgrounds, necessitating strong interpersonal skills and the ability to align differing perspectives toward unified solutions. By fostering open communication and cohesive teamwork, the position ensures seamless project execution and continuous improvement in collaborative environments.
Engage with Executive Principals, school administrators, department heads, and other key stakeholders to identify and address their procurement requirements, both domestically and abroad.
Offer expert advice and assistance to personnel regarding procurement policies and procedures, with a particular focus on import-related protocols.
Spearhead collaborative efforts across diverse teams to enhance procurement functions at the organizational level, prioritizing efficiency in logistics management and cultivating robust local alliances.
Local and International Procurement of Educational Resources: Responsible for sourcing educational materials from both domestic and global suppliers to ensure a diverse and high-quality curriculum.
Keep abreast of emerging trends and technological advancements in the educational materials sector, prioritizing the evaluation of both domestic and international suppliers to ensure access to high-quality resources.
Source and procure high-quality educational materials from both local and global suppliers to meet company-wide purchasing needs efficiently.
To qualify for this position, candidates must hold the necessary academic credentials, relevant professional experience, and key competencies as specified. A minimum of [X] years in a related field is required, along with a degree in [specific field or discipline]. Strong analytical, communication, and problem-solving skills are essential, along with proficiency in [specific tools, software, or methodologies]. Additionally, the ideal candidate will demonstrate leadership abilities, adaptability in dynamic environments, and a commitment to continuous professional development.
A bachelor’s degree in Business Administration, Supply Chain Management, or a closely related discipline is required.
Professional certification in Procurement and Supply Chain Management, such as CAPS or KISS, is required.
A decade or more of procurement management experience is required, including at least five years in a leadership capacity.
Proven track record in leadership and management development initiatives.
Skilled in overseeing international trade operations and logistics management, with a proven track record of optimizing supply chain processes.
Proficiency in contemporary sourcing and procurement methodologies, encompassing local market dynamics, is essential.
Proficiency in international trade regulations and practices is essential.
Proven expertise in negotiation, contract administration, and cultivating supplier relationships, with demonstrated success managing both domestic and global supplier networks.
Proven expertise in overseeing import logistics operations and cultivating productive relationships with local vendors.
Proven expertise in financial analysis and strategic decision-making is essential.
Effective verbal and written communication abilities, coupled with a talent for building rapport and fostering collaborative relationships, are essential.
Exhibits unwavering integrity and adheres to the highest ethical standards in all professional interactions and decision-making processes.
Proficiency in the educational sector is viewed favorably.
Comprehensive understanding of Kenyan procurement legislation and import compliance requirements is essential.
Should you satisfy the essential criteria, please submit your application by completing the Google Application Form and include the following documents: a Cover Letter and a Curriculum Vitae (CV) with three (3) professional references.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
10 years
