The objective of this position is to perform a range of essential duties aligned with the company’s strategic goals, ensuring operational efficiency and organizational success. Key responsibilities include overseeing projects, managing teams, and implementing processes to drive productivity and innovation. The role demands strong analytical skills, exceptional leadership capabilities, and proficiency in relevant industry tools and technologies. Additionally, the position requires meticulous attention to detail, outstanding communication abilities, and a commitment to achieving measurable results. Candidates must possess the requisite experience and qualifications to effectively fulfill the responsibilities outlined in this role.
The Company Procurement Manager leads the strategic planning and implementation of centralized procurement initiatives for Raeburn Schools Limited, covering both domestic and international sourcing. This position guarantees cost efficiency, high standards, and adherence to regulations by overseeing company-wide procurement operations and establishing guidelines for individual school-level procurement activities.
The manager will foster robust partnerships with domestic and global suppliers, oversee import logistics, and uphold ethical and transparent standards throughout the organization.
Oversee and execute a range of critical duties and responsibilities integral to the role, ensuring alignment with organizational objectives and operational standards.
Centralized oversight of procurement activities ensures a harmonized approach, integrating both domestic and global operational requirements seamlessly. This strategic framework consolidates purchasing processes to achieve efficiency while balancing localized needs with international best practices.
Oversee and administer all centralized procurement functions for the organization, ensuring an equitable strategy that integrates both domestic and international suppliers.
Devise and execute strategic sourcing initiatives aimed at enhancing cost efficiency, maintaining superior quality standards, and ensuring timely delivery within the company’s procurement framework, with consideration given to both domestic and global market dynamics.
Negotiate and administer contracts with essential suppliers, encompassing both domestic and global partners, to secure advantageous terms and conditions.
Responsible for directing and coordinating all import logistics associated with company-wide procurement, encompassing shipping, customs clearance, and on-time delivery to specified destinations, in addition to cultivating and maintaining robust relationships with local suppliers.
Guarantee that every procurement activity undertaken at the company level adheres strictly to Kenyan regulatory requirements, international trade legislation, and established ethical guidelines.
Oversee local procurement operations to foster local economic development wherever feasible.
Overseeing procurement activities at the school level ensures adherence to institutional policies and regulatory standards. This role involves monitoring purchases, confirming compliance with established guidelines, and verifying that transactions align with budgetary allocations. Responsibilities include reviewing requisitions, approving orders within delegated authority, and maintaining accurate procurement records to support transparency and accountability in financial operations.
Create and oversee robust procurement policies, procedures, and guidelines to ensure consistent implementation at the school level.
Deliver expert advice and assistance to school administrators and staff regarding procurement best practices and compliance obligations to ensure adherence to established standards.
Perform systematic evaluations and examinations of procurement activities at the school level to verify compliance with established policies and procedures.
Provide professional growth and skill enhancement programs tailored for procurement staff at the school level.
Serve as the designated escalation point for resolving intricate procurement challenges encountered at the school site.
Supplier Relationship Management (Local and International): Develop and maintain robust relationships with both domestic and global suppliers to ensure timely delivery of high-quality materials and services. Collaborate with procurement and cross-functional teams to negotiate favorable terms, mitigate risks, and drive cost efficiencies. Monitor supplier performance through KPIs, conduct regular audits, and address any issues promptly to uphold operational excellence. Additionally, identify strategic suppliers for long-term partnerships, evaluate market trends, and foster innovation to enhance supply chain resilience and competitiveness.
Proactively cultivate and oversee strategic partnerships with essential domestic and global suppliers to facilitate high-level procurement initiatives.
Develop and sustain a comprehensive database of approved suppliers, encompassing both corporate and educational institution procurement needs, with a particular emphasis on fostering a robust network of local vendors.
Oversee supplier performance metrics and develop strategic initiatives to minimize risks while enhancing operational efficiency.
Financial Management and Reporting responsibilities encompass overseeing budgetary planning, executing financial controls, and ensuring accurate financial reporting. This position requires proficiency in financial analysis, budgeting, forecasting, and compliance with regulatory standards. The role involves preparing financial statements, analyzing variances, and providing strategic recommendations to enhance financial performance. Strong analytical skills, attention to detail, and the ability to interpret complex financial data are essential. Collaboration with cross-functional teams and stakeholders is necessary to support informed decision-making and maintain fiscal accountability.
Develop and oversee the centralized procurement budget, encompassing expenses tied to both domestic and international sourcing activities.
Perform comprehensive market assessments and cost evaluations to uncover potential avenues for reducing procurement expenses at the organizational level.
Prepare routine reports detailing centralized procurement activities, performance indicators, and cost-saving measures, with a focus on import-related metrics.
Compile and present reports regarding adherence to procurement policies at the individual school level.
Risk Management and Compliance (Local and International): Spearhead the development, implementation, and oversight of robust risk mitigation strategies while ensuring strict adherence to both domestic and global regulatory frameworks. This role demands a comprehensive understanding of local laws, international standards, and industry best practices to identify, assess, and address potential risks proactively.
Proactively assess and address potential risks inherent in domestic and global procurement operations, such as supply chain interruptions, quality deficiencies, and evolving regulatory requirements.
Ensure adherence to Kenyan regulatory frameworks, international trade legislation, and ethical procurement principles at the organizational level.
Ensure adherence to established procurement policies across all school sites.
Cross-functional collaboration is essential, requiring active engagement with diverse teams across departments to drive cohesive project outcomes. Strong interpersonal abilities and effective communication skills are necessary to bridge gaps between varying perspectives and ensure alignment toward shared objectives. The ability to foster productive relationships and navigate complex group dynamics is crucial for seamless integration of efforts and maximizing collective impact.
Work closely with Executive Principals, school administrators, department heads, and key stakeholders to identify procurement requirements, whether local or international.
Offer expert advice and assistance to employees regarding procurement policies and procedures, with particular emphasis on import-related processes.
Drive the enhancement of company-wide procurement processes by collaborating with diverse teams, prioritizing the optimization of logistics and cultivating robust local partnerships.
We source educational materials from both local and international providers to ensure a diverse and comprehensive selection for our programs. This involves identifying reputable suppliers, evaluating the quality and relevance of materials, and negotiating favorable terms. Additionally, we maintain strong relationships with these suppliers to secure timely deliveries and consistent availability of high-quality resources.
Remain informed about emerging trends and advancements in educational materials, prioritizing the evaluation of reputable local and international suppliers.
Source and procure high-quality educational materials from both local and international providers to support company-wide purchasing initiatives.
Academic qualifications, professional experience, and core competencies are essential prerequisites for this role. Candidates must possess a relevant degree in the specified field, along with a proven track record of at least [X] years in a comparable position. Strong analytical, communication, and technical skills are required, along with the ability to work collaboratively within a team environment. Familiarity with industry-standard software, methodologies, and regulatory frameworks is also necessary to ensure compliance and operational efficiency. Additionally, the ideal candidate will demonstrate leadership potential, adaptability, and a commitment to continuous professional development.
A bachelor’s degree in Business Administration, Supply Chain Management, or an equivalent discipline is required.
Professional certification in Purchasing and Supplies Management (for example, CAPS or KISS) is required.
Requires a minimum of 10 years of dedicated experience in procurement management, including at least 5 years in a supervisory or leadership capacity.
Proven track record in delivering leadership and management development programs.
Seasoned professionals with a proven track record in global trade operations and logistics administration are sought after. Expertise in managing cross-border transactions and overseeing supply chain logistics is essential.
Professionals with a deep understanding of contemporary sourcing and procurement methodologies, encompassing local market dynamics, are encouraged to apply. Familiarity with evolving best practices in supplier engagement, cost optimization, and strategic vendor management is essential. Candidates should demonstrate expertise in aligning procurement strategies with organizational objectives while navigating regional economic conditions.
Demonstrates a thorough understanding of global trade dynamics and international commerce regulations.
Skilled in negotiating agreements, managing contracts, and cultivating supplier relationships, with proven experience collaborating with both domestic and global suppliers.
Proven expertise in overseeing import logistics operations and fostering strong relationships with local vendors.
Exceptional proficiency in financial analysis and astute financial judgment are essential. Strong analytical capabilities are required to interpret complex financial data effectively.
Exceptional proficiency in communication and interpersonal interactions is essential.
Demonstrates a strong commitment to ethical standards and maintains unwavering integrity in all professional interactions.
Proficiency in an educational environment would be considered advantageous.
Understanding of Kenyan procurement legislation and import compliance requirements is essential.
If your qualifications align with the specified requirements, please submit your application by completing the Google Application Form and ensure you include the following documents: a cover letter and a curriculum vitae (CV) featuring three professional referees.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
10 years
