Job Purpose
The Projects Accountant serves as the financial custodian for all project activities, overseeing comprehensive financial oversight—from initial budget development and cost monitoring to final account reconciliation and audit preparation. This position ensures financial precision, regulatory adherence, and clarity within a fast-paced, multi-project contracting landscape, collaborating closely with project managers, quantity surveyors, and field teams to guarantee every transaction is documented, justified, and communicated in real time. A critical requirement of this role is the capacity to harness digital and IT solutions to streamline processes, enhance integration, and strengthen financial transparency across the entire project duration.
Oversee the primary duties and execute tasks integral to the role, including thorough analysis of operational processes to identify areas for improvement. Develop and implement strategic initiatives that enhance efficiency, productivity, and overall performance while ensuring alignment with organizational objectives. Collaborate closely with cross-functional teams to foster innovation, resolve challenges, and maintain seamless workflows. Monitor progress through key performance indicators, providing data-driven insights to senior leadership to inform decision-making. Additionally, ensure compliance with industry regulations and internal policies while fostering a culture of accountability and continuous improvement.
To facilitate effective financial oversight, the role entails developing, monitoring, and managing project budgets with precision while ensuring alignment with organizational financial strategies. Responsibilities include preparing detailed financial forecasts, tracking expenditures, and identifying variances to mitigate risks and optimize resource allocation. Proficiency in financial analysis tools and budgeting software is required to generate accurate reports and support data-driven decision-making. Additionally, the position demands strong analytical skills to evaluate financial performance, assess cost-saving opportunities, and present insights to stakeholders. Collaboration with cross-functional teams is essential to ensure budgetary compliance and foster fiscal accountability across projects.
Directed the development, execution, and continuous oversight of project-specific budgets, ensuring alignment with Bills of Quantities (Boys), contract values, and project timelines.
Create dynamic financial forecasts on a monthly and quarterly basis, accounting for adjustments in scope, variation orders, and real-time project progress insights.
Prepare budget-vs-actual dashboards in Excel (advanced) or ERP/project management platforms, ensuring real-time visibility for project managers and senior leadership.
Integrate budgetary information with project scheduling platforms, such as MS Project or Primavera, to ensure alignment between financial allocations and project timelines.
Prepare, analyze, and oversee accurate financial reporting and management accounts to ensure compliance with regulatory standards and organizational policies. Evaluate financial performance by monitoring key metrics, identifying variances, and recommending corrective actions to enhance operational efficiency. Collaborate with cross-functional teams to gather, validate, and consolidate financial data, maintaining integrity and transparency throughout the process. Generate insightful financial reports and executive summaries to support strategic decision-making and stakeholder communication. Ensure timely and precise month-end, quarter-end, and year-end closings while adhering to strict deadlines and accounting principles. Implement and maintain robust internal controls to safeguard assets and mitigate financial risks. Stay abreast of evolving accounting standards, industry trends, and regulatory changes to drive continuous improvement in financial processes.
Our responsibilities include generating precise and prompt financial reports, such as project profit and loss statements, cost-to-complete analyses, and earned value reports. These reports are required on a monthly basis, as well as on an ad-hoc basis when necessary.
Deliver comprehensive variance analyses that contrast actual expenditures with both budgets and forecasts, accompanied by concise, insightful written commentary to support executive decision-making.
The role involves compiling and integrating financial data from multiple projects into comprehensive project portfolio reports, which are then presented to the Head of Finance and the Management Board.
Leverage the reporting capabilities of ERP/accounting systems—such as SAP, Sage, QuickBooks, or similar platforms—to produce organized management accounts.
Develop KPI dashboards to track utilization rates, cost burn, project profitability, and WIP schedules using Excel pivot tables, Power BI, or comparable business intelligence tools.
We are seeking a skilled Cost Management & Control professional to oversee financial efficiency, monitor expenditures, and implement strategies to optimize cost structures within the organization. The ideal candidate will analyze budget variances, identify cost-saving opportunities, and ensure compliance with financial policies while maintaining alignment with strategic objectives. Responsibilities include tracking project costs, assessing financial risks, and collaborating with cross-functional teams to enhance resource allocation. Strong analytical skills, proficiency in financial software, and a keen attention to detail are essential. A degree in Finance, Accounting, or a related field, along with relevant certifications, is preferred.
Monitor and oversee project expenditures in real time, ensuring all costs—labor, materials, subcontractors, plant, and preliminary expenses—remain within the approved budgetary limits.
Monitor financial performance to detect early indications of cost overruns, uncommitted expenditures, or potential budget risks, and provide strategic recommendations for corrective measures to project teams.
Oversee the accounting processes for Work-in-Progress (WIP) in strict adherence to IAS 11 and IFRS 15 construction contract accounting standards.
Review, verify, and approve interim payment certificates (PCs), subcontractor payment applications, and supplier invoices to ensure they align with the stipulated contract milestones.
Assist the Quantity Surveyor by conducting valuations, performing re-measurements, and participating in final account negotiations with clients and subcontractors.
Administer contract retention calculations, manage release schedules, and track bonds for all ongoing projects.
We are seeking a seasoned professional to oversee IT systems, manage data infrastructure, and implement advanced digital finance tools. The ideal candidate will possess expertise in maintaining robust IT systems, ensuring data integrity and security, and leveraging cutting-edge financial technologies to drive efficiency and innovation. Responsibilities include overseeing system upgrades, safeguarding sensitive data, and integrating digital finance solutions to streamline financial operations. Applicants must demonstrate proficiency in IT infrastructure management, data governance, and financial software applications, along with strong problem-solving and analytical skills.
Leverage ERP and project accounting software to serve as the definitive source of financial accuracy for all projects.
Develop and sustain automated Excel solutions, encompassing models and macros, using VBA and Power Query to facilitate cost tracking, cash flow forecasting, and payroll reconciliation.
Design and oversee Qlik (or comparable) dashboards to enable real-time tracking of project financial performance, ensuring seamless accessibility for project and site teams.
Integrate financial data from various field systems, including site timesheets, materials requisitions, and fuel logs, into the accounting system to reduce manual data entry and minimize the risk of errors.
Develop and maintain a standardized digital document management protocol for all financial records related to projects, including contracts, PCs, variations, and purchase orders, utilizing document management systems such as SharePoint, Alone, or Procure.
Assess current IT systems and propose enhancements to financial workflows, with a focus on mobile-first solutions for on-site data collection and approval processes.
As the Finance Super-User for the ERP system, responsibilities include delivering training to project staff, ensuring the accuracy and consistency of the chart of accounts, and collaborating with IT to manage system configurations and implement upgrades.
Implement robust cybersecurity measures to safeguard sensitive financial information, encompassing controlled system access, comprehensive audit trails, and stringent data backup procedures.
Financial oversight responsibilities for procurement activities include ensuring compliance with established financial policies and procedures. The role involves monitoring procurement expenditures to verify alignment with budgetary allocations and identifying variances for timely corrective measures. Additionally, the position requires performance of regular audits to assess the integrity and accuracy of financial data related to procurement transactions. Collaboration with cross-functional teams is essential to address any discrepancies and implement process improvements.
Examine and confirm that every procurement request and purchase order aligns with the authorized project budgets prior to finalizing any commitments.
Diligently review and identify uncommitted purchase orders and open Goods Receipt Notes (GRNs) that could potentially impact project cost forecasts.
Utilize the procurement-to-pay functionalities of the ERP system to guarantee adherence to the three-way matching process—comprising Purchase Order, Goods Receipt Note, and Invoice—prior to finalizing any payments.
Responsible for overseeing cash flow management and providing strategic treasury support, this role ensures optimal liquidity and financial stability. Key duties include monitoring daily cash positions, forecasting future cash requirements, and executing efficient treasury operations to meet organizational needs. Additionally, the position involves managing bank relationships, optimizing working capital, and implementing risk mitigation strategies to safeguard financial assets. Strong analytical skills and proficiency in financial software are essential, along with the ability to collaborate with cross-functional teams to align treasury activities with broader business objectives.
Develop and oversee project-specific and aggregate cash flow forecasts, ensuring they are updated on a weekly basis or at designated program milestones.
Monitor client billing cycles, ensure timely submission of IPC documentation, and track payment receipts to enhance working capital efficiency.
Identify potential cash flow risks, such as delayed payments or upfront spending, and recommend corrective measures to the Head of Finance.
Draft drawdown requests and compile financial reports as required for submission to project financiers, banks, or development finance institutions.
Ensuring adherence to regulatory mandates, statutory obligations, and robust financial governance frameworks.
Ensure all financial transactions related to projects adhere strictly to Kenyan financial regulations, the stipulations set by the Kenya Revenue Authority (KRA), and the internal control policies established by the company.
Administer withholding tax (WHT) on payments made to subcontractors and professional fees, ensuring full compliance with Kenya Revenue Authority (KRA) regulations.
Ensure precise and prompt VAT application for construction contracts, particularly regarding reverse-charge mechanisms and VAT on retention.
Maintain a fully comprehensive and traceable project file, encompassing financial documents, contracts, variations, and approvals, ensuring it remains prepared for both internal and external audit reviews at any time.
Assist with the completion of year-end statutory audits by preparing and reviewing schedules for work-in-progress, accruals, prepayments, as well as performing reconciliations of contract assets and liabilities.
Enforce the separation of duties, approval authority matrices, and financial delegation policies for all project expenditures.
Overseeing projects related to payroll processing and labor cost management.
Responsible for managing the processing and reconciliation of site-based payroll, which includes casual laborers, artisans, plumbers, carpenters, and other roles, while ensuring accuracy and adherence to Employment Act requirements.
Reconcile labor cost allocations by project, cost center, and activity code, ensuring data is accurately incorporated into project cost reports.
Facilitates seamless collaboration across departments and actively engages with stakeholders to ensure alignment, foster communication, and drive collective project success.
As the key financial advisor to Project Managers and Resident Engineers, you will participate in project progress meetings, evaluate project schedules, and offer critical financial insights to support strategic decisions.
Collaborate with Quantity Surveyors to manage contract administration, prepare claims, and resolve disputes effectively.
Partner with the HR and Administrative teams to oversee workforce cost management and ensure accurate allocation of benefits expenses to respective projects.
Deliver financial analysis to aid in contract bid evaluations, pricing assessments, and go/no-go determinations for prospective projects.
Compile and produce financial packs and briefings, as required, for client project steering committees or joint venture governance meetings.
Drive financial governance initiatives and enhance operational efficiency by identifying, analyzing, and implementing process improvements across the organization. Develop and maintain robust financial controls to ensure compliance with regulatory standards and internal policies, mitigating risks while optimizing resource allocation. Collaborate with cross-functional teams to streamline workflows, reduce inefficiencies, and support data-driven decision-making. Monitor key performance indicators (KPIs) to evaluate the effectiveness of improvements and financial governance measures, recommending corrective actions as needed to sustain long-term growth and stability.
Continuously evaluate and enhance financial processes, reporting workflows, and system integrations to bolster accuracy and operational efficiency.
Prepare comprehensive Standard Operating Procedures (SOPs) to systematically outline and document financial management processes for projects.
Foster an environment of financial accountability throughout site and project teams by implementing tailored training initiatives, establishing transparent policies, and conducting consistent financial assessments.
Compile and deliver regular financial governance reports tailored for the Head of Finance and Chief Financial Officer, ensuring clarity, accuracy, and timely submission.
Seeking a candidate with a Bachelor’s degree in Computer Science, Engineering, or a related field, along with 3+ years of experience in software development or a comparable role. Proficiency in programming languages such as Python, Java, or C++ is essential, along with familiarity with frameworks like Django, Spring, or .NET. Strong problem-solving skills, excellent communication abilities, and a collaborative mindset are required. Responsibilities include designing, developing, and maintaining software applications, conducting thorough testing, and troubleshooting issues to ensure optimal performance. The ideal applicant should demonstrate a commitment to continuous learning and innovation in technology-driven solutions.
Applicants must possess a relevant academic qualification, such as a bachelor’s degree in education, curriculum development, or a related discipline, from an accredited institution. A master’s degree or higher in a specialized field may be required for certain roles, depending on the position’s requirements. Additionally, professional certifications or training in instructional design, assessment methodologies, or educational technology may be advantageous.
A recognized university degree in Finance, Accounting, Commerce, or a related discipline is required.
A minimum of three years of relevant professional experience is required for this position. Candidates should possess a proven track record of successfully delivering projects within specified timelines and budgets. Experience in a similar role within the industry is strongly preferred. Additionally, familiarity with industry-specific tools and methodologies is essential. Demonstrated ability to lead cross-functional teams and collaborate with stakeholders is a key requirement.
With a minimum of six years of progressively responsible experience in project accounting, cost accounting, or financial management, candidates should demonstrate a strong background in these areas.
A minimum of three years of hands-on involvement in construction, civil engineering, or infrastructure contracting within Kenya or East Africa is highly desirable.
Proven expertise in overseeing multiple financial portfolios with a combined total exceeding KES 500 million is highly desirable.
Proficient in technical and IT competencies, the candidate must demonstrate expertise in system administration, network management, and software development. Required qualifications include hands-on experience with operating systems, cybersecurity protocols, database administration, and cloud computing platforms. The role entails maintaining IT infrastructure, troubleshooting technical issues, implementing security measures, and optimizing system performance. Strong problem-solving abilities, attention to detail, and the capacity to work collaboratively in a fast-paced environment are essential. Familiarity with programming languages, IT compliance standards, and emerging technologies is highly advantageous.
ERP Proficiency: Practical expertise with a construction/project-focused ERP system—such as Sage 300 Construction & Real Estate, SAP (PS module), or a comparable platform—is essential. Candidates should exhibit proficiency in configuring project cost codes, generating reports, and extracting data.
Advanced Excel: Possesses strong expertise in Pivot Tables, LOOKUP/LOOKUP, INDEX/MATCH, financial modelling, and a functional understanding of VBA macros and Power Query to streamline automation tasks.
Proficiency in Business Intelligence tools such as Qlik, Tableau, or comparable platforms to design and distribute financial dashboards is strongly preferred.
Full proficiency in the MS Office 365 Suite, particularly Outlook, Teams, SharePoint, and Word, is required for effective professional communication and seamless document management within a cloud-based platform.
Proficiency in digital document management systems, including SharePoint, Alone, Procure, or comparable platforms, is required to efficiently oversee project documentation, approval workflows, and financial records.
Data Integrity & Cybersecurity Awareness: Familiarity with financial data governance frameworks, implementation of robust access controls, maintenance of comprehensive audit trails, and adherence to data backup best practices is essential.
Core Responsibilities and Essential Qualifications:
This role requires a mastery of key professional competencies, including strategic planning, analytical problem-solving, and effective communication. Candidates must demonstrate exceptional organizational skills, meticulous attention to detail, and the capacity to manage multiple priorities efficiently. Proficiency in industry-standard software, along with a solid understanding of relevant regulations and compliance standards, is mandatory. Additionally, the ideal candidate will exhibit leadership qualities, adaptability to evolving circumstances, and a commitment to continuous professional development. The position demands collaborative teamwork, ethical decision-making, and the ability to drive measurable results while maintaining high performance standards.
Demonstrates strong financial expertise, including comprehensive knowledge of project accounting principles, revenue recognition for construction contracts under IFRS 15, and Work in Progress (WIP) accounting methodologies.
Analytical Thinking: Capacity to consolidate extensive data sets into concise, practical financial insights.
Maintaining meticulous accuracy in financial records, reports, and reconciliations is essential to upholding high standards.
Commercial awareness encompasses a comprehensive understanding of various contractual frameworks, including lump sum, re-measured, and cost-plus arrangements, as well as procurement methodologies and the sequential phases of construction projects.
Excellent communication skills are required to simplify intricate financial details into accessible language for non-financial project teams and senior leadership.
Maintaining the utmost professional ethics, this role demands a commitment to integrity and discretion when managing sensitive financial and commercial information.
Initiative and Ownership: Demonstrates proactive problem-solving by independently identifying challenges and implementing solutions without requiring oversight.
Adaptability involves efficiently handling multiple priorities while thriving in a dynamic, multi-project construction setting with a rapid pace.
Qualifications
BA/BSc/HND
Experience Required
6 years
