Primary duties encompass overseeing daily operations, managing team performance, and ensuring adherence to company policies and procedures. Responsibilities include coordinating project timelines, allocating resources efficiently, and maintaining high standards of quality control. Additionally, the role requires fostering a collaborative work environment, resolving conflicts, and providing mentorship to junior staff members. Strong leadership, exceptional communication skills, and a proactive approach to problem-solving are essential for success in this position.
Handles financial reporting and oversees the general ledger to ensure accuracy, compliance, and timely delivery of financial statements. Maintains detailed records of all financial transactions, reconciles accounts, and prepares journal entries as needed. Collaborates with cross-functional teams to gather financial data, analyze discrepancies, and implement corrective actions. Ensures adherence to accounting standards, regulatory requirements, and internal policies while supporting month-end and year-end closing processes. Provides insights through variance analysis and financial reporting to aid strategic decision-making.
Accurately and promptly generate monthly, quarterly, and annual financial statements and management accounts, ensuring strict compliance with IFRS standards.
Ensure the integrity of the general ledger by meticulously reviewing journal entries and verifying that all accounting records are thorough, precise, and prepared for audits.
Oversee the month-end and year-end closing procedures, encompassing the management of accruals, prepayments, deferred income, and revenue recognition.
Perform monthly reconciliations of bank accounts, Mesa transactions, petty cash records, customer accounts, and supplier balances, ensuring all discrepancies are identified and resolved promptly within established deadlines.
Develop comprehensive variance analysis reports and management dashboards to provide leadership with data-driven insights for informed decision-making.
Oversee the upkeep and continuous improvement of ERP system (Microsoft Dynamics NAV) workflows to boost reporting precision and minimize manual intervention.
Budgeting, cash flow oversight, and project financial management are integral components of this role, requiring meticulous attention to financial planning, monitoring expenditures, and ensuring projects adhere to allocated budgets while delivering expected financial outcomes.
Oversee the yearly budgeting cycle, track departmental and project budgets in comparison to actual spending, and prepare detailed variance analyses with explanatory commentary.
Develop weekly cash flow projections and daily cash position statements to assist with liquidity planning and payment scheduling.
Maintain the tools used for tracking accounts receivable and payable projects, as well as contract management, to ensure real-time insights into outstanding balances, milestone billing, and payment schedules for all active client contracts and vendor agreements.
Monitor accounts receivable aging, oversee the Days Sales Outstanding (DSO) metric, and implement structured collection strategies to proactively reduce outstanding balances.
Engage in regular collaborative financial discussions with project managers to ensure budget allocations, cost controls, and milestone billing are properly aligned.
We ensure adherence to tax regulations and statutory requirements, handling all aspects of tax filings, reporting, and compliance obligations. This role involves staying current with ever-changing tax laws, preparing and submitting accurate tax returns, and maintaining meticulous records to support financial transparency. Additionally, we oversee the calculation and payment of taxes, identify potential deductions or credits, and provide strategic guidance to optimize tax efficiency while mitigating risks. Strong analytical skills, attention to detail, and a deep understanding of tax legislation are essential for success in this position.
Prepare all statutory returns, including VAT, PAYE, NSF, SHIP (formerly NAIF), WHT, Housing Levy, NITA, and HELD loan deductions, accurately and promptly in accordance with KRA and other applicable regulatory deadlines.
Ensure meticulous organization of a compliance calendar to systematically meet all tax and labor obligations, thereby preventing any statutory penalties.
Prepare the VAT compliance file by reconciling system-generated VAT outputs with the data autopopulated in the KRA tax portal, ensuring accuracy and consistency. Subsequently, finalize and upload the required CSV templates through the tax platform to meet regulatory obligations.
Prepare corporate income tax documentation by developing working papers, extracting trial balance data, and compiling reconciled schedules for use by external tax consultants.
Coordinate regulatory engagements, including KRA audits, while ensuring complete documentation trails and addressing audit inquiries promptly within established deadlines.
The role involves overseeing audit processes and ensuring robust internal control frameworks are maintained. Key responsibilities include coordinating audit activities, verifying compliance with policies and regulations, and identifying areas for process improvement. The position requires a strong understanding of risk management, attention to detail, and the ability to collaborate with cross-functional teams to implement control enhancements. Proficiency in audit tools and methodologies, along with experience in a similar role, is essential. Excellent communication skills are necessary to report findings and recommendations to stakeholders effectively.
Coordinate internal and external audit processes by ensuring reconciled schedules are up-to-date, compiling comprehensive supporting documentation, and delivering prompt responses to audit inquiries.
Develop, document, and execute finance and administration standard operating procedures (SOPs) to enhance internal controls, standardize processes, and maintain continuous audit preparedness.
Monitor financial risks and develop effective mitigation strategies while ensuring adherence to established company financial policies and regulations.
Oversee junior finance team members, providing guidance and mentorship while ensuring accounting entries are accurate and financial procedures are strictly followed.
The role involves overseeing and managing the Human Resources functions, ensuring compliance with employment laws and regulations, and maintaining employee records. Key responsibilities include processing payroll, handling benefits administration, and facilitating recruitment and onboarding processes. Additionally, the position requires collaboration with department heads to address employee relations issues and develop HR policies. Strong communication, organizational, and problem-solving skills are essential, along with proficiency in HR software and Microsoft Office Suite. A bachelor’s degree in Human Resources, Business Administration, or a related field is required, and relevant certifications such as SHRIMP or PHR are preferred.
Process monthly payroll from start to finish for all employees, guaranteeing precise calculations of salaries, allowances, and statutory deductions in accordance with Kenyan labor laws.
Oversee the meticulous organization and confidentiality of employee records, encompassing contracts, leave tracking systems, salary advances, and personnel documentation.
Support recruitment operations by organizing interviews, managing onboarding paperwork, and finalizing employment contracts.
Oversee end-to-end onboarding and offboarding protocols, encompassing thorough staff clearance protocols and meticulous final dues reconciliation tasks.
Monitor employee leave balances, manage staff advances, and oversee related accounts using ERP system workflows.
Seeking a detail-oriented professional to manage administrative tasks and oversee procurement processes. The role requires strong organizational skills, the ability to handle multiple priorities, and meticulous attention to detail. Responsibilities include managing schedules, coordinating meetings, preparing reports, and maintaining accurate records. Additionally, the position involves sourcing suppliers, negotiating contracts, and ensuring timely delivery of goods and services while adhering to budgetary constraints. Proficiency in office software and familiarity with procurement best practices are essential for success in this role.
Maintain a centralized register for all client contracts and vendor agreements, ensuring accurate tracking of expiration dates and renewal schedules.
Review procurement documents—including Local Purchase Orders (Los), invoices, and delivery notes—to confirm accuracy and completeness. Prepare payment vouchers in accordance with established procedures, then validate that all necessary approvals have been obtained prior to fund disbursement.
Coordinate vendor interactions, oversee office supply procurement, maintain upkeep schedules for facilities, and handle all administrative arrangements related to training sessions, workshops, and staff travel arrangements.
Oversee the maintenance of the fixed assets register while assisting with scheduled asset verification processes.
Engage in collaborative communication with financial institutions, auditors, tax advisors, and regulatory authorities regarding financial reporting obligations, adherence to compliance standards, and audit-related specifications.
Seeking professionals with a proven track record in the specified domain, including at least three years of hands-on experience in a comparable role. Candidates should possess strong analytical abilities, exceptional problem-solving skills, and the capacity to work effectively within a collaborative team environment. Proficiency in industry-standard software and tools is essential, along with excellent communication skills to convey complex ideas clearly. A Bachelor’s degree in a relevant field or equivalent professional experience is required.
A bachelor’s degree in commerce with a specialization in finance, accounting, or business administration—or an equivalent field—is required.
A CPA (Certified Public Accountant) credential is required for this position, ensuring expertise in accounting principles, tax regulations, and financial reporting standards. Candidates must possess at least five years of progressive accounting experience, with a strong preference for those having worked in public accounting firms. The role involves preparing and reviewing financial statements, ensuring compliance with GAAP (Generally Accepted Accounting Principles), and providing strategic tax planning guidance to clients. Additionally, the position requires excellent analytical skills, attention to detail, and proficiency in accounting software such as QuickBooks or SAP. Strong communication abilities are essential for interacting with clients and stakeholders to explain complex financial information clearly.
Minimum of three to five years of progressive professional experience in the fields of finance and administration is required.
Proven expertise in overseeing complete financial operations, encompassing financial reporting, general ledger administration, payroll processing, and adherence to statutory requirements.
Established expertise in developing and executing finance standard operating procedures (SOPs), internal control systems, and regulatory compliance frameworks.
Skilled in managing audits across internal, external, and KRA frameworks while ensuring compliance and operational efficiency.
Proficiency in Microsoft Dynamics NAV is considered a valuable asset.
Demonstrates meticulous attention to detail while upholding rigorous standards of accuracy, integrity, and thoroughness in all financial documentation and reporting.
Proficient in both written and spoken English and Kiswahili, with a talent for distilling complex financial data into clear, accessible insights for audiences outside of finance. Exhibits exceptional independence, self-direction, and accountability, consistently delivering results with minimal oversight while proactively driving projects forward.
Proven ability to effectively engage and collaborate with stakeholders, including management, auditors, regulatory bodies, clients, and vendors, while maintaining professional communication standards.
Highly methodical in coordinating various tasks, adept at adhering to tight deadlines while upholding stringent quality benchmarks, even in high-pressure environments.
A dynamic professional who excels in both collaborative teamwork and leadership, with a strong ability to guide and develop junior team members while cultivating a culture of accountability and ongoing enhancement.
Results-driven professional skilled in evaluating workflow inefficiencies and designing actionable solutions to enhance productivity. Demonstrated ability to assess existing processes, pinpoint areas for optimization, and execute impactful improvements that drive measurable outcomes.
High level of professional integrity and confidentiality in handling sensitive financial and HR information
Submit your CV to hr@kobby.co.ke by May 31, 2026.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
3 - 5 years
