The Role
The ideal candidate will be tasked with fulfilling the following duties and responsibilities:
Plan, coordinate, and manage daily facilities operations across various branches, offices, and support facilities to ensure seamless functionality and efficiency.
Responsible for the development, implementation, and oversight of comprehensive planned preventive maintenance (PPM) and corrective maintenance programs for a wide range of building systems, including electrical, HVAC, plumbing, fire and safety systems, generators, inverters, cold rooms, hybrid inverters, solar systems, AIRS, UPS, lifts, HVAC, plumbing, water treatment plants, and precision cooling.
Maintain facilities in optimal condition to guarantee seamless, secure, and purpose-driven environments that support continuous banking operations.
Manage contract administration, performance tracking, and SLA compliance to guarantee cost-effectiveness and service excellence.
Ensure complete adherence to all applicable statutory, regulatory, and industry-specific standards, including those set forth by OSHA, FEMA, Public Health regulations, fire safety protocols, and building codes.
Develop, execute, and oversee health, safety, and environmental (HSE) programs across all operational sites to ensure compliance and continuous improvement in workplace standards.
Assist in both internal and external audits, prioritizing prompt resolution of any audit findings pertaining to facilities management to maintain compliance and operational standards.
Develop and oversee annual facilities budgets, financial projections, and strategies for cost management.
Oversee facility-related expenditures and seek avenues to optimize costs and enhance operational efficiency.
Responsibilities include verifying and approving facility invoices and payment requests to ensure they comply with established budgets and contractual agreements.
Enhance facility operations by promoting energy efficiency, conserving water resources, and advancing sustainability initiatives.
Support the development and enhancement of Business Continuity strategies, specifically focusing on facilities and infrastructure components.
Compose routine management reports detailing facilities performance metrics, associated expenditures, regulatory compliance status, and potential risk factors on a consistent basis.
Engage with branch management, business units, regulatory bodies, landlords, and service providers to address all facilities-related concerns and initiatives.
We seek candidates with a proven track record of relevant expertise, exceptional abilities, and hands-on experience in the specified domain. The ideal applicant must demonstrate proficiency in key areas, possess strong analytical and problem-solving capabilities, and exhibit excellent communication and organizational skills. Previous experience in similar roles, along with a minimum of [X] years in the industry, is required. Additionally, familiarity with industry-standard tools, methodologies, and best practices is essential. The ability to work independently, collaborate effectively in team settings, and adapt to evolving challenges is highly valued. A commitment to continuous learning and professional development is also expected.
The ideal candidate must demonstrate proficiency in the following skills and competencies:
A bachelor’s degree in Engineering, Construction Management, or a related discipline is required.
Professional certification, such as in Facilities Management or Project Management, is highly advantageous.
Requires 3 to 5 years of professional experience in facilities or property management, ideally gained within banking, financial services, or large multi-site organizations.
Demonstrates extensive expertise in the design, functionality, and management of building systems and facilities operations.
Proven proficiency in contract and vendor management, encompassing negotiation, oversight, and compliance assurance. Strong ability to develop and maintain mutually beneficial vendor relationships while ensuring adherence to contractual obligations and organizational policies.
Experience in budget preparation, financial forecasting, and variance analysis is required. Candidates must possess strong analytical abilities to evaluate financial data, assess performance metrics, and identify key trends to support strategic decision-making. Proficiency in financial modeling and reporting tools is essential for accurate projections and stakeholder communication.
Possesses a comprehensive understanding of Kenya’s Health, Safety, and Environment (HSE) regulations, as well as relevant statutory requirements.
Exceptional interpersonal and communication abilities are essential for effectively engaging with stakeholders and ensuring alignment throughout all project phases.
Demonstrates exceptional proficiency in planning, coordination, and problem-solving, with a strong capacity to analyze complex situations and implement effective solutions efficiently.
Qualifications
BA/BSc/HND
Experience Required
3 - 5 years
