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Position Title: HR/05/2026 – Secretary
Job Description:
We are seeking a highly organized and detail-oriented Secretary to support our HR department. The role involves managing executive correspondence, maintaining confidential records, and ensuring smooth office operations. Key responsibilities include scheduling appointments, preparing reports, and coordinating meetings. The ideal candidate must possess strong communication skills, proficiency in Microsoft Office, and the ability to multitask efficiently in a fast-paced environment. Prior experience in an administrative or secretarial capacity is required.
To fulfill the role effectively, the incumbent will be responsible for delivering key responsibilities aligned with the position’s objectives while upholding the organization’s standards. This entails executing tasks with precision, collaborating across departments, and ensuring adherence to established policies and procedures. Additionally, the individual must possess the requisite qualifications, experience, and competencies to meet the demands of the role, thereby contributing to the overall success and growth of the team.
This role entails delivering prompt and effective office support and administrative aid to the Principal, ensuring seamless daily operations and enhanced productivity.
Oversee and execute a comprehensive range of duties and responsibilities as part of this role. This includes performing essential tasks such as managing projects from initiation to completion, ensuring adherence to established timelines and budgets, and collaborating effectively with cross-functional teams to achieve organizational objectives. Additionally, the position requires maintaining meticulous records, conducting thorough analyses, and providing strategic recommendations to senior management to support data-driven decision-making processes. Strong organizational, communication, and problem-solving skills are essential for success in this position, along with the ability to prioritize tasks efficiently and adapt to evolving business needs.
Oversee the Principal’s diary and schedule, meticulously organizing appointments and meetings to ensure seamless planning and punctuality.
Efficiently manage administrative records and correspondence to facilitate prompt retrieval of essential information and documents.
To maintain a productive and organized workspace, oversee the provision of efficient office services such as regular cleaning and tidying, thereby fostering an environment conducive to effective work.
Ensure an organized, streamlined, and readily retrievable filing system is maintained to safeguard sensitive information and restrict access to unauthorized individuals.
Responsible for handling incoming telephone calls, ensuring every call is promptly transferred to the appropriate office or department.
Ensure the security and confidentiality of all office records, documents, and equipment at all times.
Duties include overseeing office protocol, handling incoming calls and correspondence, and serving as the intermediary between executive offices to facilitate prompt responses to inquiries.
Skilled in capturing spoken content through shorthand notation and converting it into detailed, written documentation.
Greet and assist visitors and clients with professionalism and courtesy, ensuring they are promptly directed to the Principal or Deputy Principal’s office.
Handle all correspondence for the principal as instructed and when necessary.
Oversee and manage the inventory of office equipment and supplies specifically designated for the Principal and Deputy Principal offices.
Facilitate the logistical and administrative preparation for high-level committee gatherings, including Council and Board of Governors meetings.
Execute any additional responsibilities as directed by management.
Seeking candidates who fulfill the following essential criteria: a bachelor’s degree in a relevant field, at least three years of professional experience in a comparable role, proficiency in industry-standard software tools, and the ability to thrive in a fast-paced environment. Strong analytical skills, meticulous attention to detail, and exceptional communication abilities are mandatory. Additionally, the ideal applicant must demonstrate a proven track record of meeting deadlines consistently and collaborating effectively within cross-functional teams.
The incumbent is expected to possess advanced expertise in Typewriting III and proficient skills in Computerized Document Processing III, specifically in the preparation and management of office documents.
Shorthand III requires proficiency at a speed of 100 words per minute with an accuracy rate of 80 words per minute.
Effective command of Business English, including strong written and verbal communication abilities, is essential for this role. Candidates must demonstrate proficiency in conveying complex ideas clearly and concisely, engaging with stakeholders at all levels, and adapting communication styles to diverse audiences. Key responsibilities include drafting professional correspondence, facilitating meetings, and presenting reports to ensure seamless collaboration and alignment across teams.
We are seeking a seasoned professional to fill the role of Office Management III/Business Management. The ideal candidate will possess extensive experience in overseeing office operations, implementing efficient administrative systems, and managing business processes to enhance productivity and organizational effectiveness. Responsibilities include coordinating staff activities, ensuring compliance with company policies, and maintaining accurate financial records. Additionally, the position requires strong leadership skills to supervise teams, delegate tasks, and foster a collaborative work environment. Proficiency in office software, exceptional organizational abilities, and a keen eye for detail are essential. A bachelor’s degree in business administration, management, or a related field is preferred, along with prior experience in a managerial role within an office setting.
Performs advanced secretarial tasks, including managing complex schedules, coordinating meetings, and handling confidential correspondence. Prepares detailed reports, maintains organized filing systems, and ensures seamless communication between departments. Requires proficiency in office software, exceptional organizational skills, and the ability to multitask efficiently in a fast-paced environment. Strong interpersonal and written communication abilities are essential, along with meticulous attention to detail. Prior experience in a similar role is preferred.
Commerce II is responsible for overseeing and optimizing the company’s overall sales operations, ensuring alignment with strategic business objectives. This role involves managing key accounts, developing and executing sales strategies, and driving revenue growth through targeted initiatives. Additionally, the position requires close collaboration with cross-functional teams, including marketing, product development, and customer service, to enhance customer satisfaction and operational efficiency. The ideal candidate will possess strong leadership skills, a proven track record in sales management, and the ability to analyze market trends to identify new business opportunities. Proficiency in sales forecasting, CRM tools, and data-driven decision-making is essential, along with excellent communication and negotiation abilities.
In Office Practice II, students will refine and apply advanced office management techniques, including digital filing systems, appointment scheduling, and professional correspondence. The course emphasizes efficient workflow management, adherence to organizational protocols, and the use of industry-standard software for tasks such as data entry, report generation, and client interactions. Participants will develop competencies in handling confidential information, coordinating with cross-functional teams, and maintaining meticulous records to support operational excellence. Additionally, learners will practice problem-solving in real-world office scenarios, ensuring preparedness for dynamic professional environments.
HND qualification will be considered favorably during the evaluation process.
Earn a Computer Applications certificate from an accredited institution to demonstrate proficiency in essential software and technical skills.
A minimum of two years of professional experience in a comparable role is required.
Effective communication, strong interpersonal abilities, and exceptional organizational proficiency are essential. Additionally, proficient report writing and time management skills are required.
Qualifications
BA/BSc/HND
