PURPOSE AND SCOPE
The Payables Accountant at Peña Health will maintain precise and up-to-date accounts payable documentation in alignment with the company’s established financial policies and procedures. This role involves processing vendor invoices, reconciling accounts payable transactions, and contributing to financial reporting and audit-related activities. Additionally, the Payables Accountant will spearhead process enhancements to bolster efficiency, strengthen internal controls, and ensure accuracy in reporting. Collaboration across departments will be essential to address discrepancies, cultivate strong supplier partnerships, and streamline the accounts payable workflow.
Reports directly to the Treasury Accountant, serving as a key member of the finance team. This role involves collaborating closely with senior leadership to ensure accurate financial reporting, compliance with regulatory standards, and efficient cash flow management. Responsibilities include maintaining precise records of treasury transactions, reconciling accounts, and assisting in the preparation of financial statements. The position demands strong analytical skills, meticulous attention to detail, and proficiency in financial software and accounting principles. A bachelor’s degree in finance, accounting, or a related field is required, along with relevant certifications or prior experience in treasury operations.
Oversee daily operations to ensure seamless workflow and adherence to company standards; manage cross-functional teams to drive project execution and meet deadlines; develop and implement strategic initiatives to enhance productivity and operational efficiency; foster a collaborative work environment by mentoring staff and promoting professional growth; monitor performance metrics to identify trends, address gaps, and implement corrective actions; collaborate with senior leadership to align business objectives with team goals; ensure compliance with industry regulations and internal policies; analyze financial data to optimize resource allocation and budget management; lead process improvements to streamline workflows and reduce operational costs; represent the department in interdepartmental meetings and external stakeholder engagements.
Culture
A dependable and steady collaborator, valuing the contributions of colleagues in achieving Peña’s objectives.
Actively engages with and supports other teams throughout the organization to uphold Peña’s mission with dedication and collaboration.
Engages in collaborative discussions with colleagues to explore innovative solutions and enhance current procedures.
Resolves conflicts and delivers feedback in a constructive manner, thereby cultivating an environment characterized by transparent communication and collaborative teamwork.
Delivers collaborative assistance in the successful completion of recurring projects within the Treasury and Payables division.
Handles the accurate and timely processing of all payable accounts transactions, ensuring compliance with established financial policies and procedures. Reviews and verifies invoices, purchase orders, and vendor statements for completeness and accuracy prior to payment authorization. Posts transactions to the general ledger and reconciles discrepancies as needed. Maintains organized records of all payment documentation, supports month-end and year-end closing activities, and assists with audits by providing necessary financial records. Collaborates with procurement, receiving, and various departments to resolve invoice discrepancies and ensure seamless payment processing. Demonstrates proficiency in accounting software, spreadsheets, and other relevant tools.
Confirm that all invoices received within a given week are processed and entered into Xero promptly and accurately, with completion required by the end of that same week.
Verify that all bills issued comply with the three-way matching principle and cross-check them against the warehouse tool for accuracy.
To ensure timely processing, confirm receipt of all outstanding invoices and credit notes by the 20th calendar day of each month.
Assist the junior payables accountant by preparing the weekly payment list.
Ensure all payments are recorded in the accounting system within one day of processing and distribute remittance advice to suppliers accordingly.
We are seeking a skilled Supplier Account Manager to oversee strategic partnerships with key suppliers, ensuring the timely delivery of high-quality goods and services while maintaining cost efficiency. This role involves negotiating contracts, monitoring supplier performance, and resolving any issues that may arise to foster long-term collaborations. The ideal candidate will possess strong communication and analytical skills, along with experience in procurement or supply chain management. Proficiency in ERP systems and data analysis tools is advantageous, and the ability to manage multiple supplier relationships concurrently is essential.
Ensure supplier accounts are reconciled monthly, updating them by the 30th of each month in alignment with supplier statements.
Monthly, collaborate with the Lead Payables Accountant to resolve all outstanding reconciling items.
Monthly supplier statements must be requested by the 5th of the following month.
Revise urgent payment lists by incorporating current payment statuses to enhance procurement transparency.
Address supplier account inquiries promptly and professionally, ensuring resolution is achieved within the specified timeframe of one week.
Develop and nurture robust partnerships with supplier liaison personnel to ensure effective collaboration and mutual success.
The position involves overseeing and executing comprehensive financial reporting duties, ensuring accuracy, compliance with regulatory standards, and alignment with organizational objectives. Responsibilities include compiling, analyzing, and presenting financial data, preparing statutory reports, and maintaining robust internal controls. Proficiency in accounting principles, financial software, and advanced Excel skills is essential, along with a strong understanding of GAAP or IFRS. The role demands meticulous attention to detail, analytical thinking, and the ability to communicate financial insights effectively to stakeholders. Prior experience in financial reporting or a related field is typically required, along with relevant certifications such as CPA or ARCA preferred.
Ensure every invoice is accurately recorded in the system no later than the sixth day of each month to facilitate the preparation of monthly management accounts.
After conducting monthly accrual reconciliations, ensure the accrual tracker and listing are updated promptly to reflect accurate financial data.
At the conclusion of each period-end closing process, verify that the vendor aging report reflects the most current data.
Verify that all expenditures are documented in compliance with established budget parameters and appropriately assigned to the relevant account categories and departmental allocations.
Each month by the 6th, finalize the credit card reconciliation and conduct ledger reconciliations for accruals, credit card transactions, withholding tax, and other payables accounts.
Responsible for maintaining precise inventory records by systematically comparing physical stock levels with system data to identify and resolve discrepancies. Analyzes variances in quantities, locations, and conditions to ensure alignment between actual inventory and recorded data. Investigates root causes of discrepancies, such as data entry errors, shrinkage, or misplaced items, and implements corrective measures to prevent recurrence. Collaborates with procurement, warehouse, and accounting teams to verify inventory accuracy and support financial reporting. Prepares detailed reconciliation reports for management review and audits, highlighting key findings and recommended actions. Maintains compliance with inventory policies and procedures while leveraging technology to streamline reconciliation processes and enhance operational efficiency.
Partner with the Inventory Accountant throughout the month-end close process to address inventory discrepancies, process or monitor invoices, and resolve outstanding credit notes.
Promptly address and resolve any issues identified during the inventory reconciliation process within a 24-hour timeframe to facilitate the completion of reconciliations in a timely manner.
Bachelor’s degree in accounting, finance, business administration, or a related field is required. Equivalent professional qualifications or relevant experience may be considered in lieu of a degree. Proficiency in financial reporting, auditing, and regulatory compliance standards is essential. Candidates must hold relevant certifications, such as CPA, CFA, or ARCA, where applicable. Strong analytical skills and attention to detail are critical for success in this role. Previous experience in financial analysis, budgeting, or corporate finance will be advantageous.
A Bachelor’s degree in Business Management, Finance, or Accounting is required.
Holders of recognized professional qualifications such as ARCA or CPA, up to and including the final level, are required for this role.
With a minimum of three years of hands-on experience in payables management within a fast-paced operational setting, ideally within the healthcare sector, candidates must demonstrate proficiency in the role.
A highly motivated individual who thrives in dynamic environments and excels at managing multiple priorities while maintaining exceptional standards of quality.
Strong proficiency in Microsoft Office and Google Workspace is essential for this role.
A collaborative professional who excels in clear communication and seamless coordination with diverse teams.
Possesses a comprehensive grasp of fundamental accounting principles and accounts payable methodologies.
A quick study who excels at organizing, prioritizing, and driving projects and tasks to their successful conclusion.
Proven expertise in executing and contributing to billing operations, along with conducting thorough accounts payable analysis and reconciliation, complemented by a solid grasp of procurement methodologies.
Highly structured and analytical, with an exceptional eye for detail and robust time management capabilities.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
3 years
