We seek a highly motivated professional to contribute to our organization’s objectives by executing key responsibilities and meeting specified requirements. This role aims to enhance operational efficiency, support strategic initiatives, and maintain high standards of performance. The ideal candidate will possess the necessary qualifications, skills, and experience to fulfill the outlined duties effectively while aligning with the company’s mission and values.
Reporting to the HR/Admin Manager and receiving daily direction from the HR/Admin Assistant, the HR/Admin Intern assists with essential HR and administrative duties while developing hands-on expertise in human resources and office operations.
The internship entails providing assistance with recruitment initiatives, maintaining organized filing systems, managing documentation processes, and coordinating various general office operations.
Oversee a diverse range of critical tasks to ensure organizational efficiency and productivity, including managing project timelines, coordinating team efforts, and maintaining clear communication across departments. Conduct regular performance evaluations to assess team progress and identify areas for improvement, fostering a culture of accountability and continuous development. Develop and implement strategic initiatives aligned with company goals, optimizing resource allocation and driving measurable outcomes. Collaborate with senior leadership to define objectives, allocate budgets, and monitor financial performance, ensuring alignment with long-term business strategies. Serve as a key liaison between departments, facilitating seamless workflows and resolving interdepartmental challenges to enhance operational effectiveness.
We seek an HR Support professional to provide comprehensive assistance to our human resources department, ensuring smooth operations and adherence to company policies. In this role, you will handle recruitment processes, including posting job openings, screening resumes, and coordinating interviews, while maintaining accurate candidate records. Additionally, you will assist with employee onboarding, benefits administration, and performance management documentation, ensuring compliance with labor laws and internal guidelines. Strong organizational skills and proficiency in HR software are essential, along with excellent communication abilities to liaise between employees and management. Prior experience in a similar role is preferred, and familiarity with payroll systems and data entry will be advantageous.
Provide support in recruitment initiatives, facilitate interview scheduling, and coordinate staff onboarding procedures.
Ensure all employee personnel files are maintained in full compliance with ACTED’s established policies, keeping them current and complete at all times.
Provide support in the organization, storage, and retrieval of HR documentation in both physical and digital formats.
Maintain up-to-date leave trackers and staff databases on a consistent basis.
Assist in compiling OUT correspondences for line manager review prior to their distribution to the appropriate offices and staff.
Facilitate the dissemination of HR information to field teams as needed to ensure clear and timely communication.
Manage travel logistics by arranging flights, coordinating airport pick-ups, processing visa applications, and securing accommodations.
Support the organization and maintenance of HR and administrative records and documentation.
Perform any additional duties as assigned by management.
Nature of the Position
This position offers an immersive learning experience designed to immerse candidates in the practical aspects of Human Resources and Administration within a humanitarian setting.
Working hours typically span Monday through Friday, aligning with standard office schedules, with occasional flexibility needed based on operational demands.
The intern must uphold professionalism, confidentiality, and compliance with ACTED policies at all times.
Seeking a candidate with a strong background in relevant technical or professional competencies, along with the ability to demonstrate proficiency in key areas. Applicants must meet specified educational requirements, possess relevant certifications if applicable, and exhibit a minimum number of years of hands-on experience within the field. Additionally, familiarity with industry-standard tools, software, or methodologies is essential. Strong problem-solving capabilities, effective communication skills, and a commitment to continuous learning are highly valued. The ideal applicant will also exhibit leadership potential, adaptability to evolving industry trends, and a track record of delivering measurable results in previous roles.
Recent graduates or students in their final year pursuing degrees in Human Resource Management, Business Administration, International Relations, or comparable disciplines are encouraged to apply.
Individuals with a keen enthusiasm for roles within Human Resources and Administrative functions are encouraged to apply.
Effective communication skills and the ability to collaborate well with others are essential.
Demonstrates strong organizational capabilities and effective time management.
Demonstrates a strong commitment to continuous learning and effectively adheres to provided instructions.
Proficient in utilizing Microsoft Office applications, specifically Word, Excel, Outlook, and PowerPoint, with a strong foundation in fundamental computer operations.
Must uphold strict confidentiality and maintain a high standard of professionalism at all times.
Considered favorably is relevant experience gained through internships or volunteer roles.
Kenyan candidates meeting the specified criteria are encouraged to apply by submitting a single document comprising a cover letter (first page) and a detailed curriculum vitae (starting from the second page), along with the contact details of up to two referees. Applications should be sent to kenya.jobs@acted.org and must be received no later than 5:00 PM on June 1, 2026, with the subject line: HR/Admin Intern_Nairobi.
Qualifications
BA/BSc/HND
