You will be tasked with overseeing key operational functions, ensuring adherence to company policies, and maintaining high standards of performance across all assigned areas. This role requires a proactive approach to problem-solving, meticulous attention to detail, and the ability to collaborate effectively with cross-functional teams to achieve organizational objectives. You must possess strong analytical skills, excellent communication abilities, and prior experience in a similar capacity. Additionally, you should demonstrate proficiency in relevant software tools and a commitment to continuous professional development.
You will play a pivotal role in project coordination and implementation, dedicating 50% of your effort to supporting a multi-country strategic communications program under the NPR project. Collaborating closely with the Project Manager and field teams, your responsibilities include aligning implementation activities, overseeing timelines and work plans, and fostering robust follow-up across all workstreams to ensure seamless execution.
You will serve as the primary point of contact for field teams and external consultants, facilitating the organization and synchronization of outreach initiatives, digital engagement strategies, media relations, and community-centered programs across all implementation countries.
Responsibilities entail overseeing daily operations to ensure seamless workflow efficiency, managing a team of professionals to meet project deadlines, and collaborating across departments to align strategic objectives. Additionally, the role involves conducting performance evaluations, implementing process improvements, and maintaining compliance with industry regulations. Strong leadership, analytical skills, and the ability to multitask in a fast-paced environment are required. Experience in project management and a proven track record of delivering results within specified timelines are essential. Proficiency in relevant software tools and effective communication abilities are also mandatory.
Coordinating and facilitating implementation meetings on a regular basis, while ensuring timely follow-up actions are executed, forms a core responsibility of the role.
Supervising field team members involves monitoring their activities and ensuring the timely completion of assigned deliverables.
Maintains essential project documentation, including trackers, work plans, risk logs, and implementation records.
Collaborating effectively with project teams, consultants, and consortium partners to foster seamless coordination and alignment.
Assisting in the rapid and proactive identification and resolution of operational and implementation challenges.
Responsibilities include overseeing 25% of operations and logistics coordination tasks to ensure seamless workflow between departments.
Oversee operational and logistical activities to facilitate seamless program execution across various international locations.
You will assist with travel arrangements, procurement processes, onboarding initiatives, and event logistics while ensuring the seamless operation of systems and fostering clear communication among teams.
Responsibilities encompass coordinating cross-functional teams, overseeing project timelines, and ensuring adherence to budget constraints. Additionally, the role involves conducting market research to identify growth opportunities, developing strategic plans to enhance operational efficiency, and managing stakeholder relationships to foster collaboration. Regular reporting on performance metrics and progress updates to senior leadership is also required.
Orchestrating transportation logistics and securing lodging accommodations are central to this role, ensuring seamless travel coordination and comfortable arrangements for all itineraries.
Delivering assistance for workshops, stakeholder engagement sessions, and other event-related activities is part of the role.
Assisting in the seamless onboarding and coordination of consultants, ensuring their efficient integration into the team and timely completion of necessary procedures.
Collaborating with Operations and Support teams to address and resolve logistical and administrative challenges.
Maintaining organized and current project files, systems, and documentation is essential to this role.
The position involves providing financial, reporting, and administrative support, comprising approximately 15% of the role’s responsibilities.
Support the financial and administrative management functions throughout the project lifecycle in collaboration with the Project team.
Responsible for overseeing the Finance and HR departments, this role involves managing financial operations, payroll, benefits administration, compliance with labor regulations, budgeting, financial reporting, and strategic workforce planning. The position requires strong leadership, analytical skills, and expertise in finance and human resources management, along with proficiency in relevant software and tools. Key responsibilities include leading teams, implementing policies, ensuring regulatory compliance, and driving organizational efficiency through data-driven decision-making and process improvements.
Responsibilities include developing and implementing strategic initiatives to enhance operational efficiency, overseeing cross-functional teams to ensure project alignment with organizational goals, and analyzing performance metrics to identify areas for improvement. Additionally, this role involves managing stakeholder relationships, preparing comprehensive reports for leadership, and ensuring compliance with industry regulations and company policies. The position also requires coordinating with departments to streamline processes, fostering a culture of continuous improvement, and providing guidance to junior staff members. Strong leadership, exceptional communication skills, and a results-driven mindset are essential for success in this role.
Manages budget tracking and expenditure monitoring to ensure fiscal oversight and accountability.
Orchestrating the timely gathering of invoices and management of financial records represent key responsibilities within this role.
Supporting recruitment initiatives and overseeing consultant administrative tasks.
Compiling operational progress summaries and preparing inputs for donor reporting requirements.
Assisting in the maintenance of organized reporting and compliance documentation.
Contributing to 10% of learning, quality, and professional development, you will enhance project coordination, operational systems, and internal learning throughout the program. Your role involves fostering knowledge exchange, managing documentation, and driving continuous improvement in project processes.
Essential Criteria
With a minimum of four years of hands-on experience in project coordination, program operations, implementation support, or closely related fields, you bring a proven track record of success to our team.
Proficiency in managing intricate, cross-border initiatives or programs, ideally within migration, strategic communications, international development, humanitarian, or social impact domains, is required.
Demonstrates exceptional skill in autonomously managing workflows, ensuring seamless task execution, and driving progress through consistent follow-ups with distributed teams, even amid the demands of a high-velocity remote work setting.
Proven expertise in collaborating with field teams, consultants, and external stakeholders spanning multiple countries and time zones.
Proven track record in managing operational processes such as logistics coordination, procurement management, recruitment support, financial administration, and data reporting.
Demonstrates exceptional organizational capabilities and adept prioritization skills, enabling effective management of numerous projects and deadlines concurrently.
Skilled in coordinating meetings, workshops, travel arrangements, stakeholder engagement initiatives, and logistical execution.
Fluent proficiency in both written and spoken English is required.
Demonstrates meticulous attention to detail by effectively managing and updating trackers, work plans, documentation, and reporting systems to ensure accuracy and efficiency.
Proficient with digital collaboration platforms and project management software, adept at leveraging tools designed to streamline teamwork and enhance productivity.
Professional alternative:
“Proficiency with Google Workspace and platforms including Write is required.”
Proficiency in social media, digital communications, or behavior change programming is considered an asset.
Proficiency in the MENA region, migration dynamics, or Eastern Mediterranean contexts is highly advantageous.
Proficient in languages that enhance the project’s scope, especially Arabic and Turkish, is strongly preferred.
Proficiency in Bengali, Dark/Pashto, or Urdu is considered beneficial.
A relevant bachelor’s degree or commensurate professional experience is required.
Proactively collaborates with multicultural remote teams, demonstrating a solutions-focused mindset and the confidence to take ownership of delegated responsibilities.
Qualifications
BA/BSc/HND
Experience Required
4 years
