Job Objective: To oversee and enhance organizational operations by implementing strategic initiatives and fostering a productive work environment. This role requires a candidate with proven leadership experience, exceptional analytical abilities, and a track record of driving performance improvements. Responsibilities include analyzing current processes, identifying inefficiencies, and developing data-driven solutions to optimize workflows. The ideal candidate will collaborate with cross-functional teams, mentor staff, and ensure alignment with company goals while maintaining high standards of operational excellence.
The Company Procurement Manager is tasked with formulating and implementing strategic procurement initiatives for Raeburn Schools Limited, covering both domestic and international sourcing. This position prioritizes cost efficiency, quality assurance, and regulatory compliance, overseeing centralized procurement at the company level while establishing guidelines and monitoring adherence to procurement policies and procedures across individual school operations.
The manager is responsible for fostering robust partnerships with domestic and global suppliers, overseeing import logistics, and upholding ethical and transparent standards throughout the organization.
Oversee and execute a comprehensive range of critical duties and responsibilities to ensure operational excellence and organizational success.
Centralized Company Procurement Management, with a strategic balance between local and global procurement activities, ensures cohesive oversight and operational efficiency across all sourcing initiatives. This role oversees the consolidated management of procurement functions, harmonizing diverse supplier networks to optimize cost, quality, and delivery while maintaining alignment with organizational objectives. By integrating both domestic and international procurement strategies, it facilitates streamlined decision-making, risk mitigation, and compliance across the supply chain.
Oversee and administer all centralized procurement functions for the organization, ensuring an equitable focus on domestic and international suppliers.
Create and execute comprehensive sourcing strategies to enhance cost efficiency, product quality, and supply chain reliability at an organizational scale, evaluating opportunities across both domestic and global markets.
Negotiate and oversee agreements with primary suppliers, encompassing both domestic and global partners, to secure advantageous terms and conditions.
The role involves directing and coordinating all import logistics functions tied to corporate-level procurement, encompassing shipping coordination, customs clearance facilitation, and on-time delivery to specified destinations, in addition to cultivating and maintaining robust relationships with local suppliers.
Ensure full adherence of all company-level procurement activities to Kenyan regulations, international trade laws, and ethical standards.
Oversee local procurement initiatives to bolster regional economic growth whenever feasible.
School-Level Procurement Oversight involves monitoring and ensuring compliance with procurement policies, procedures, and regulations at the school level. This role requires thorough knowledge of procurement standards, budget management, and vendor coordination. Responsibilities include reviewing purchase requests, verifying adherence to procurement guidelines, and maintaining accurate records of transactions. The position demands strong attention to detail, organizational skills, and the ability to collaborate effectively with stakeholders to facilitate seamless procurement operations.
Formulate and uphold robust procurement policies, procedures, and guidelines to ensure their effective implementation at the individual school level.
Offer expert advice and assistance to school administrators and staff regarding procurement best practices and compliance obligations.
Perform regular assessments and evaluations of procurement activities at the school level to verify compliance with established policies and procedures.
Provide professional growth and skill enhancement programs tailored for procurement staff at the school level.
Serve as the primary escalation point for intricate procurement challenges encountered at the school level.
Supplier Relationship Management (Local and International): You will cultivate and maintain strategic partnerships with local and global suppliers, ensuring alignment with organizational goals and fostering collaborative growth. This role demands strong negotiation, communication, and problem-solving skills to secure advantageous terms, mitigate risks, and drive continuous improvement in supplier performance. Proficiency in supplier evaluation methodologies, contract management, and market trend analysis is essential, along with the ability to manage multiple relationships efficiently. You will monitor supplier performance, address issues proactively, and identify opportunities for cost savings and innovation while maintaining high standards of ethics and compliance.
Identify, assess, and cultivate strategic partnerships with both domestic and global suppliers to support the organization’s procurement objectives.
Develop and sustain a comprehensive database of approved suppliers tailored to both company-wide and school-level procurement needs, with a particular emphasis on fostering a robust local vendor network.
Monitor supplier performance rigorously while devising and executing strategies to minimize risks and enhance operational efficiency.
Oversee financial operations and ensure accurate reporting, including the preparation of financial statements, budgets, and forecasts to support strategic decision-making and compliance with regulatory standards.
Develop and oversee the centralized procurement budget, encompassing expenditures related to both local and international sourcing activities.
Perform comprehensive market research and cost evaluations to pinpoint avenues for reducing expenses within the organization’s procurement operations.
Compile comprehensive reports on centralized procurement operations, highlighting performance indicators, associated cost savings, and import-related metrics on a routine basis.
Compile and present comprehensive reports evaluating adherence to procurement policies at the individual school level.
Oversee and ensure adherence to risk management and compliance protocols, both domestically and internationally, to safeguard organizational integrity and mitigate potential threats.
Identify and mitigate risks associated with both local and international procurement activities, including supply chain disruptions, quality issues, and regulatory changes.
Ensure adherence to Kenyan regulatory frameworks, international trade statutes, and ethical procurement principles at the corporate level.
Oversee adherence to the organization’s procurement policies within educational institutions.
Cross-functional collaboration entails engaging with diverse teams across various departments to achieve unified objectives, ensuring seamless integration of ideas, resources, and efforts to drive collective success. This involves actively participating in interdisciplinary meetings, aligning goals with stakeholders, and fostering an environment of open communication and mutual support to enhance project outcomes and operational efficiency.
Collaborate with Executive Principals, school administrators, department heads, and other stakeholders to understand their procurement needs, both local and international.
Offer expert advice and assistance to employees regarding procurement policies and procedures, with particular attention to import-related processes.
Skilled professionals will collaborate across departments to enhance overall procurement efficiency, prioritizing streamlined logistics processes and cultivating robust local vendor relationships.
Specializing in educational materials, we acquire resources from both local and international suppliers to ensure a diverse and comprehensive selection. This involves identifying, evaluating, and procuring high-quality materials that meet the diverse learning needs of students and educators. By leveraging global and regional networks, we ensure our offerings remain current, relevant, and aligned with educational standards and trends.
Maintain awareness of emerging trends and advancements within the educational materials sector, prioritizing the evaluation of both domestic and international suppliers renowned for their high-quality offerings.
Identify the best sources of educational materials, both locally and internationally, for company-level purchasing, and manage their procurement.
Academic Qualifications, Experience and Competencies
A bachelor’s degree in Business Administration, Supply Chain Management, or a closely aligned field is required.
A recognized professional credential in Purchasing and Supply Management, such as CAPS or KISS certification, is mandatory for this position.
A minimum of a decade in procurement management experience is required, along with at least five years in a supervisory or leadership capacity.
Proven track record in delivering leadership and management development programs.
Seasoned professional with a strong background in international trade and logistics management.
Individuals should possess a comprehensive understanding of contemporary sourcing and procurement methodologies, with particular emphasis on regional market dynamics.
Proficient understanding of international trade regulations and commercial practices is required.
Exceptional proficiency in negotiation, contract administration, and supplier relationship management, demonstrated through hands-on experience with both domestic and global suppliers.
Proven expertise in overseeing import logistics operations and fostering strong local vendor partnerships.
Demonstrates exceptional proficiency in financial analysis and strategic decision-making capabilities.
Exceptional ability to communicate clearly and collaborate effectively with diverse teams is essential.
Maintains the highest standards of integrity and ethical behavior in all professional interactions and decision-making processes.
Proficiency in the educational sector is considered advantageous.
Proficiency in Kenyan procurement legislation and import compliance requirements is essential.
If you satisfy the key qualifications, please submit your application by completing the Google Application Form and include the following documents: a Cover Letter and a Curriculum Vitae (CV) that lists three (3) professional references.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
10 years
