Job Purpose:
The incumbent will oversee the seamless execution of payroll and associated processes from start to finish, guaranteeing that salaries and related disbursements are calculated, processed, and distributed accurately and punctually while strictly adhering to internal guidelines, legal obligations, and regulatory mandates.
This position assists with the management and supervision of employee benefits, encompassing medical coverage, pension plans, and other staff programs, while offering operational support throughout the annual rewards process.
This role is instrumental in maintaining payroll precision, enhancing internal controls, facilitating audits, and providing accurate payroll, benefits, and reward data to inform strategic decisions, while also ensuring employees grasp payroll and benefits processes through transparent, well-organized communication.
Oversee a comprehensive array of critical duties, ensuring seamless operational execution and adherence to established protocols. Responsibilities encompass leading cross-functional teams to achieve key performance indicators, developing and implementing strategic initiatives, and maintaining rigorous compliance with industry regulations. The role demands meticulous attention to detail in monitoring performance metrics, identifying areas for improvement, and fostering a collaborative work environment. Additionally, the position requires the ability to analyze complex data, report findings to senior leadership, and drive evidence-based decision-making to optimize organizational outcomes.
Oversee and administer the payroll system with precision, ensuring accurate and timely processing of employee compensation, tax deductions, and statutory contributions. Implement robust controls to verify payroll data integrity, reconcile discrepancies, and maintain compliance with relevant labor laws and financial regulations. Analyze payroll trends, generate detailed reports, and collaborate with HR and finance teams to optimize payroll operations and support strategic decision-making.
Oversee the complete in-house monthly payroll process to guarantee precise and punctual salary disbursements.
Review, validate, and consolidate all payroll inputs—such as new hires, terminations, transfers, promotions, salary adjustments, allowances, deductions, unpaid leave, and other relevant payroll transactions—to ensure accuracy and consistency in processing.
Verify that all payroll modifications are accompanied by the necessary approvals and supporting documentation prior to processing.
Thoroughly verify payroll outputs to ensure they are accurate, complete, and consistent with approved inputs prior to final authorization.
Guarantee the prompt processing of all payroll-related transactions—such as salaries, allowances, reimbursements, advances, and other authorized employee payments—within the established deadlines.
Investigate discrepancies and irregularities in payroll data, addressing any variances, exceptions, or anomalies promptly to guarantee accurate processing prior to payroll finalization.
Ensure strict adherence to payroll compliance standards, perform thorough reconciliations, and maintain accurate reporting upholding regulatory requirements and organizational integrity.
Accurately compute, deduct, reconcile, and remit all statutory obligations in a timely manner, including PAYE, NSF, SHIP, Housing Levy, pension contributions, and any other applicable deductions.
Prepare payroll reconciliations, journals, schedules, and supporting reports, ensuring accuracy before submitting them to Finance and other relevant stakeholders for review.
Reconcile payroll outputs with approved changes, statutory schedules, and general ledger standards, addressing any discrepancies that arise.
Maintain meticulous payroll records, reports, and supporting documentation to ensure completeness, accuracy, and readiness for audit at all times.
Diligently track developments in payroll, tax, and employment-related legal requirements to guarantee prompt integration of all necessary modifications.
Benefits administration involves managing and overseeing employee benefits programs, including health insurance, retirement plans, and other employee perks. Responsibilities encompass processing enrollments, resolving employee inquiries, ensuring compliance with relevant regulations, and maintaining accurate records. This role requires strong organizational skills, attention to detail, and proficiency in benefits management systems. A thorough understanding of benefits policies, eligibility criteria, and legal requirements is also essential to effectively administer and optimize the organization’s benefits offerings.
Assist in managing and ensuring the proper administration of employee benefits programs, such as medical coverage, pension plans, group life insurance, and other authorized staff benefit initiatives.
Collaborate with internal stakeholders and external service providers to guarantee eligible employees are promptly and accurately enrolled in, updated on, or removed from benefit programs as required.
Offer expert advice to staff regarding benefits administration, encompassing pension enrollment and departure procedures, and coordinate with pension scheme administrators or providers as necessary.
Review benefit-related deductions and employer contributions to verify accuracy and ensure timely processing within the payroll system.
Facilitate the annual renewal process, manage provider updates, coordinate employee communications, and prepare benefit-related reports as needed.
Operational Support for Reward Cycle initiatives ensures seamless execution and maintenance of reward programs. This role involves providing technical and administrative assistance to streamline processes, resolve system issues, and enhance user experience. Responsibilities include monitoring performance metrics, troubleshooting discrepancies, and collaborating with cross-functional teams to implement improvements. Strong analytical skills and proficiency in relevant software are essential, along with a commitment to accuracy and efficiency. Candidates should possess experience in reward system operations, problem-solving capabilities, and a proactive approach to continuous improvement.
Facilitate the annual salary review and bonus processes by preparing relevant data, configuring systems, validating employee information, and generating comprehensive reports.
Compile reports, schedules, and analytical evaluations essential for informing reward-related decisions and facilitating their execution.
Verify the integrity of reward-cycle outputs to confirm that all approved adjustments are precisely executed in payroll processing.
Maintain precise documentation of reward-cycle modifications, approvals, implementation logs, appeals, and exceptions.
Systems Integrity, Data Accuracy, and Ongoing Enhancement: This role is responsible for maintaining the reliability and fidelity of IT systems while ensuring data remains consistent, accurate, and secure. It involves identifying opportunities for process optimization, implementing continuous improvement initiatives, and driving efficiency across operational workflows to align with organizational objectives.
Ensure the accuracy and consistency of payroll and benefits data within all pertinent HR and payroll systems.
Accurately update payroll system parameters to reflect approved changes in statutory rates, deductions, benefit regulations, and employee information.
Analyze existing processes, systems, and internal controls to pinpoint deficiencies, then propose actionable enhancements to drive operational excellence.
Facilitate the evaluation and deployment of payroll-related system enhancements, upgrades, and procedural modifications.
Stakeholder, Vendor, and Service Management:
This role involves overseeing relationships with key stakeholders, vendors, and service providers to ensure alignment with organizational objectives. Responsibilities include negotiating contracts, managing service-level agreements (SLAs), and resolving escalations to maintain high levels of satisfaction and operational efficiency. Additionally, the position requires fostering collaborative partnerships, monitoring vendor performance, and ensuring compliance with contractual obligations while mitigating risks. Strong communication, negotiation, and problem-solving skills are essential to navigate complex relationships and drive mutually beneficial outcomes.
Collaborate effectively with HR, Finance, and other internal stakeholders to maintain smooth and accurate payroll and benefits administration.
Serve as the primary liaison for payroll and benefits inquiries, ensuring prompt escalation of significant matters when warranted.
You will collaborate with pension administrators, medical providers, insurers, and other external stakeholders to guarantee prompt and precise service delivery.
Deliver precise, transparent, and prompt updates to employees regarding payroll processing, statutory deductions, and benefits administration to foster clarity, minimize inquiries, and elevate the overall employee experience.
Facilitate employee comprehension of compensation, payroll, and benefits processes by implementing structured communication strategies, developing FAQs, and providing clear guidance materials.
Overseeing financial management with precision and accountability is a key aspect of this role. The position demands meticulous attention to budgetary oversight, accurate financial reporting, and strict adherence to fiscal regulations. Candidates must demonstrate a strong foundation in financial analysis, experience with budget preparation, and the ability to ensure compliance with accounting standards and organizational policies. A commitment to transparency and ethical financial practices is essential.
Ensures the accuracy and oversight of monthly payroll operations, encompassing precise salary disbursements, statutory deductions and remittances, payroll journal entries, benefit-related deductions, and associated reconciliations.
This position ensures the protection of critical employee payment processes while mitigating financial, compliance, and reputational risks linked to payroll inaccuracies, delays, or control deficiencies.
Holders of a master’s degree or higher in a relevant discipline are required. Equivalent professional experience in the field may be considered in lieu of formal academic credentials.
A bachelor’s degree in human resources, finance, accounting, or a closely related discipline is required.
Professional qualifications, affiliations with recognized professional bodies, and a record of published work are essential.
A certification in human resources, payroll, taxation, finance, or rewards is highly beneficial.
A minimum of two years of relevant professional experience is required for consideration.
With a minimum of four to six years of hands-on experience in payroll administration, payroll operations, compensation and benefits administration, or a comparable HR operations position, you will have demonstrated expertise in these key areas.
Experienced in overseeing complete payroll operations, including statutory deductions and remittances, reconciliations, payroll reporting, and secure handling of sensitive employee information in a regulated setting.
Candidates with prior involvement in benefits administration and the execution of annual reward cycles will be viewed favorably.
Demonstrated proficiency in strategic planning, analytical problem-solving, and effective communication is essential. Candidates must exhibit strong leadership capabilities, adaptability to dynamic environments, and a commitment to fostering collaborative teamwork. The ideal applicant will possess excellent organizational skills, a capacity for multitasking, and the ability to drive results under pressure. Prior experience in [industry/field, if applicable] and a track record of meeting deadlines are required. Familiarity with industry-standard tools and technologies is advantageous.
Demonstrates a robust understanding of payroll processing principles and an unwavering commitment to maintaining effective internal controls.
Demonstrates meticulous attention to detail and a commitment to delivering precise and error-free work.
Extensive expertise in statutory payroll regulations and employment compliance standards is required.
Analytical skills, proficiency in reconciliation processes, and the ability to generate comprehensive reports are required.
Planning and prioritization skills are essential, along with the capacity to meet stringent deadlines efficiently.
Maintaining strict confidentiality, exercising sound judgment, and upholding high ethical standards are essential requirements of this role.
Skilled in resolving complex issues, managing exceptions, and driving ongoing enhancements with a proactive approach.
We seek candidates with a demonstrated proficiency in systems thinking and exceptional abilities in stakeholder engagement.
Exceptional proficiency in both verbal and written communication is essential.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
4 - 6 years
