Job Highlight:
You will facilitate the financial, operational, and administrative functions of the P4G initiative at WRI. Daily responsibilities include budget management, contract processing, grant compliance verification, cross-team project collaboration with P4G staff, and providing guidance on internal processes and systems. You will receive support from the P4G operations and partnerships teams, as well as additional operations personnel throughout WRI. This role reports directly to the Operations Manager for P4G.
The role will adopt a hybrid work arrangement, combining remote and in-office work.
What you will do:
Oversee financial planning, budget development, and resource allocation, dedicating approximately 30% of work time to these critical functions. Conduct thorough financial analyses, monitor expenditures against budgets, and ensure fiscal compliance with organizational policies and regulatory standards. Prepare detailed financial reports, forecast future financial performance, and provide strategic recommendations to optimize budget efficiency and financial sustainability. Collaborate with department heads to align financial objectives with operational goals, ensuring transparency and accountability in all financial activities.
Provide assistance to the P4G Operations team by managing day-to-day project finances, including reviewing financial transactions and ensuring budgets remain current within WRI’s financial software system.
Monitor the project’s financial performance by ensuring expenditures align with the approved multiyear, outcome-focused budget allocations, verifying that resource utilization remains within established parameters throughout the project lifecycle.
Assisting with the preparation of financial reports and conducting financial audits is a key responsibility of this role.
Assist in the creation and maintenance of yearly financial plans that are directly aligned with the established work plan and result frameworks.
Craft innovative financial strategies to support long-term organizational objectives, with a focus on designing new budget proposals and driving sustainable revenue growth.
Grants & Contracts Management (30% time)
This role dedicates 30% of the position’s responsibilities to overseeing grants and contracts administration. Key duties include ensuring compliance with funding guidelines, tracking expenditures, and preparing accurate financial reports. The position also manages contract negotiations, renewal processes, and documentation to uphold institutional standards. Strong attention to detail, proficiency in financial tracking systems, and adherence to regulatory requirements are essential for success in this aspect of the role.
Work jointly with the P4G team to uphold adherence to the stipulated terms and conditions outlined in funding awards.
Process and oversee subgrant and contract agreements with partners by managing payments and modifying agreements in coordination with the partnerships team as necessary.
Provide assistance to the P4G Operations Manager and the grants’ management team in overseeing sub-awardee adherence to administrative grant requirements, with particular emphasis on the punctual submission of reports and audits.
Responsible for overseeing and managing 40% of the operational and administrative functions, ensuring efficient day-to-day activities and seamless workflows. This role involves coordinating processes, maintaining accurate records, and providing support to teams to enhance productivity. Additionally, duties include managing schedules, facilitating communication between departments, and implementing administrative policies to uphold organizational standards. Strong organizational skills and attention to detail are essential to perform these responsibilities effectively.
Assist the P4G Operations Manager in maintaining punctual and precise progress and financial reporting while ensuring adherence to internal budgeting, contract, and procurement regulations and schedules.
Provide support in addressing operational challenges and reducing potential operational risks.
Collaborate with the P4G team and HR to facilitate the recruitment of new personnel, ensuring a smooth onboarding process for new staff and consultants.
Support P4G by organizing and executing internal and external events, workshops, and conferences as required.
Work collaboratively with the P4G team to oversee the organization, maintenance, and accessibility of digital data stored in SharePoint, ensuring information remains current, well-structured, and readily available for retrieval.
Provide administrative support to the Executive Director as required, ensuring efficient handling of tasks and maintaining organizational effectiveness.
What you will need:
Education: Applicants must possess a bachelor’s degree or higher in a relevant field from an accredited institution. Preferred qualifications include advanced degrees or specialized certifications pertinent to the role. Proficiency in specific academic or technical subjects is advantageous.
A bachelor’s degree in business administration, finance, accounting, or a closely related field is required for this role.
Experienced professionals with a strong background in the relevant field are encouraged to apply. A minimum of five years of hands-on experience is required, along with proven expertise in key responsibilities that align with this role’s demands. Familiarity with industry-standard tools, methodologies, and best practices is essential, as is the ability to deliver measurable results in prior positions. Candidates should also demonstrate leadership qualities and the capacity to mentor junior team members effectively.
With a minimum of three years of full-time experience in a related field, you bring a solid foundation of practical expertise to this role.
You possess a strong background in project or organizational operations, finance, administration, scheduling, or bookkeeping, or have served as an executive assistant within a non-profit organization.
Proficient in utilizing Microsoft Outlook, Word, Excel, and PowerPoint is required.
Proven ability to facilitate and manage virtual meetings efficiently through platforms such as Zoom or Microsoft Teams.
Experience collaborating with teams spanning multiple locations is essential.
With a strong background in event and workshop coordination, you will excel in managing complex logistics and fostering productive relationships with external partners. Your expertise in orchestrating multifaceted programs will drive seamless execution, ensuring each initiative aligns with strategic objectives while meeting stakeholder expectations.
Proficiency in Workday will enhance your candidacy for this role.
Languages: Proficiency in English is essential, with fluency in additional languages such as Spanish, French, or Mandarin considered advantageous.
You demonstrate strong verbal and written communication skills in English.
Potential Salary:
Compensation is determined based on relevant experience and other applicable factors. WRI provides a highly competitive salary and comprehensive benefits package.
Qualifications
BA/BSc/HND
Experience Required
3 years
