The Role
The Labour Market Integration & Human Resource Administrator (LMA & HR) is an entry-level position strategically positioned within Nairobi’ Programs and Partnerships Department. This role serves as a vital intermediary, connecting Nairobi graduates with employment prospects by cultivating employer relationships, offering career readiness guidance, and monitoring post-training results. Additionally, the position entails delivering comprehensive human resource and administrative support to ensure seamless operations across the organization.
This opportunity presents an excellent fit for a driven, personable professional committed to youth economic empowerment and enthusiastic about advancing their career in both human resources and program delivery.
Oversee and implement core operational duties, ensuring alignment with organizational objectives and industry standards; develop and maintain efficient workflows to optimize productivity and service delivery. Collaborate with cross-functional teams to identify opportunities for improvement, streamline processes, and drive innovation across departmental functions. Provide leadership in project execution, monitoring progress, and ensuring deliverables meet established benchmarks while adhering to budgetary and timeline constraints. Foster a culture of accountability, professional development, and continuous learning to enhance team performance and individual growth. Serve as a liaison between senior management and operational staff, translating strategic priorities into actionable plans and facilitating clear, consistent communication.
Our responsibility involves cultivating strategic alliances with businesses, small and medium-sized enterprises, technology firms, and industry leaders to expand employment opportunities. This role requires proactively identifying potential partners, initiating outreach efforts, and fostering enduring professional connections to enhance job placement initiatives.
Nairobi seeks partnerships with organizations across Nairobi and surrounding regions capable of providing employment, internship, or freelance opportunities to its graduates.
Construct and administer a dynamic employer database, monitoring engagement statuses, placement opportunities, and partnership agreements to ensure accurate and up-to-date records.
Collaborate with the communications team to organize job fairs, employer engagement initiatives, and on-campus recruitment events.
Negotiate and establish legally binding placement agreements, memoranda of understanding (Mouse), and structured internship frameworks in collaboration with partner organizations.
Act as the main liaison for employers during the entire recruitment and onboarding process.
Monitor and document placement results, detailing the quantity of graduates who secured positions, the industries in which they are employed, their job titles, and the corresponding salary brackets.
Seeking a qualified candidate to facilitate career readiness and coaching initiatives for graduate students. The role involves equipping students with essential skills for professional success, including resume refinement, interview preparation, and networking strategies. Responsibilities include conducting workshops, providing one-on-one coaching sessions, and collaborating with academic and industry partners to enhance employability. The ideal candidate should possess a master’s degree in career services, education, or a related field, along with proven experience in career development. Strong communication, interpersonal, and organizational skills are required to effectively support diverse student populations. Familiarity with labor market trends and employment tools is highly desirable.
Facilitate the recruitment of Coaches and Mentors to deliver personalized and group-based career readiness workshops for Nairobi graduates, focusing on critical areas such as CV writing, interview preparation, personal branding, and professional conduct.
Evaluate the competencies, professional aspirations, and job market preparedness of graduates, then align them with appropriate career opportunities.
Deliver personalized coaching and ongoing follow-up assistance to graduates during their job search and initial employment phase.
Design and maintain career readiness toolkits, templates (including CVs, cover letters, and LinkedIn profiles), and resource guides to ensure they remain current and effective.
Oversee a graduate tracking database to track post-training employment status at three-, six-, and twelve-month intervals.
Promote the development of peer learning networks and facilitate alumni mentorship connections among graduates.
We specialize in conducting comprehensive Labour Market Research to identify key trends, skills gaps, and emerging opportunities across various sectors. Our efforts are focused on aligning educational and training programs with the evolving demands of the workforce, ensuring that learners acquire relevant, market-ready competencies. This alignment facilitates better career pathways, enhances employability, and supports economic development by bridging the divide between education and industry needs.
Track developments in Kenya’s technology and digital economy to pinpoint emerging skill sets that are increasingly sought after by employers across the sector.
The organization is actively exploring new and innovative job categories to align with evolving industry trends and organizational needs. This initiative aims to identify emerging roles that enhance operational efficiency, drive strategic growth, and foster adaptability in response to market demands. Through a forward-thinking approach, the company seeks to cultivate a dynamic workforce capable of addressing future challenges and seizing new opportunities.
Share labor market insights with the training team to ensure the Nairobi curriculum stays aligned with current industry demands and evolving job market trends.
We ensure alignment with industry standards and employer expectations to deliver tailored, impactful solutions.
Draft quarterly and annual reports summarizing placement rates, employer feedback, and graduate outcomes.
Provide data analysis and compile relevant case studies to assist the Programs and Partnerships team in preparing donor reports and crafting compelling fundraising proposals.
The position involves overseeing and managing all aspects of human resource functions within the organization. Responsibilities include recruiting and onboarding new employees, handling employee relations and conflict resolution, administering compensation and benefits programs, ensuring compliance with labor laws and regulations, and maintaining accurate personnel records. The role requires strong interpersonal and communication skills, proficiency in HR software and databases, and the ability to multitask in a fast-paced environment. A bachelor’s degree in human resources, business administration, or a related field is typically required, along with prior experience in an HR role. Knowledge of employment law and best practices in talent management is also essential.
Support recruitment processes by crafting and publishing job postings, evaluating and narrowing down candidate applications, conducting interviews, and performing thorough background and reference verifications.
Draft offer letters and employment agreements for incoming personnel, and maintain a log of contract expiration dates to facilitate renewal; verify that all modifications in employee status are accurately recorded.
Monitor probationary periods meticulously and ensure confirmations, extensions, or terminations are processed punctually in accordance with agreed-upon timelines.
Facilitate the seamless integration of new hires by managing orientation and onboarding initiatives, such as assembling welcome kits, enrolling employees in benefits programs, and verifying the availability of necessary workspace and resources.
Collaborate with the Finance Manager to verify that employee salaries and benefits are calculated accurately and that payroll records are promptly adjusted to reflect any modifications.
Administer comprehensive HR policies that govern terms of service, compensation and benefits, employment agreements, and leave documentation.
Administer the organisation’s medical scheme and pension/provident fund, coordinating with insurance administrators to process reimbursements, manage new enrolments, and facilitate removals as required.
Responsible for administering employee leave management and ensuring the HR Information Management System (RIMS) is updated to facilitate precise reporting; compile monthly organizational charts as required.
Oversee the performance management system to guarantee adherence to critical dates and deadlines.
Oversee the administration and execution of contracts for volunteers, temporary staff, and interns, ensuring compliance with organizational policies and legal requirements throughout their engagement.
Ensure adherence to all internal policies, procedures, and relevant Kenyan labor regulations to maintain full compliance.
Bachelor’s degree in Computer Science, Information Technology, or a related field is required, along with a minimum of five years of professional experience in software development, systems engineering, or a closely related discipline. Demonstrated proficiency in programming languages such as Java, Python, or C++ is essential, along with strong problem-solving abilities and excellent communication skills. Candidates should possess experience with cloud platforms, DevOps practices, and agile methodologies. Familiarity with cybersecurity principles and database management systems is also preferred. The role demands the capacity to lead cross-functional teams, mentor junior developers, and deliver high-quality solutions within strict deadlines.
A degree—either a diploma or a bachelor’s—in Human Resource Management, Social Sciences, Development Studies, Business Administration, or a comparable field is required.
Seeking candidates with up to two years of professional experience in human resources, youth employment initiatives, career services, recruitment, or a comparable discipline; internship roles are also considered valid experience.
Exceptional interpersonal and relationship-building abilities, coupled with a sincere dedication to empowering young individuals.
Proficient in both written and spoken English and Kiswahili, with exceptional communication skills.
Experienced in utilizing MS Office Suite, including Word, Excel, and PowerPoint, and skilled in handling data and records management effectively.
Proficiency in Kenyan labor laws and statutory regulations is essential, along with practical application of these requirements.
A proactive professional capable of operating autonomously while effectively juggling diverse responsibilities within a high-pressure setting.
A strong sense of integrity, honesty, maturity, and discretion is essential for the responsible handling of confidential information.
Professional certification in Human Resource Management is required, with an added advantage for those holding membership in the Institute of Human Resource Management Kenya.
Individuals should possess a working knowledge of Kenya’s technology sector, entrepreneurial landscape, or nonprofit organizations.
Proven experience with HR information systems and CRM/applicant tracking tools is required.
Individuals who possess a personal connection to or have lived in urban informal settlement communities are encouraged to apply.
Proficiency in youth-focused development frameworks, including Technical and Vocational Education and Training (VET), the National Industrial Training Authority (NITA), and strategic alliances with the Kenya Private Sector Alliance (KE PSA), among others, is required.
The position requires tracking and analyzing Key Performance Indicators (KPIs) pertinent to the Labor Market Intelligence (LMA) and Human Resources (HR) domains. Key responsibilities include monitoring workforce metrics, evaluating hiring trends, and assessing employee performance data to support strategic decision-making. Proficiency in data collection, statistical analysis, and reporting tools is essential, along with a strong understanding of HR analytics and labor market dynamics. Additionally, the role involves collaborating with cross-functional teams to derive actionable insights and drive continuous improvement in HR processes. Candidates must possess excellent analytical skills, attention to detail, and the ability to communicate findings effectively to stakeholders.
Nairobi boasts a graduate placement rate of 90%, with alumni securing employment, internships, or freelance opportunities within three, six, and twelve months following their training completion.
Active Employer Partnerships requires the onboarding of 10–15 new employers, SMEs, and technology firms each quarter, supported by signed Memorandums of Understanding or placement agreements.
HR Compliance & Turnaround Time – 95% of HR processes—including contracts, confirmations, payroll updates, and leave records—are executed with precision and completed within predefined timeframes. The objective is to achieve a minimum of 95% on-time completion while ensuring strict adherence to all statutory compliance requirements without any breaches.
Graduates who fulfill the career readiness sessions are counted toward the Career Readiness Engagement metric. This measure tracks the number of students who successfully complete the required career development activities.
Enhanced employment confidence resulted from providing comprehensive support, including CV refinement, interview preparation, and LinkedIn optimization, as evidenced in post-coaching assessments. The objective remains ensuring that at least 90% of graduates within each cohort receive personalized coaching to maximize their professional readiness.
Graduate Outcome Tracking Completes at a Rate of 85%, with updated employment statuses documented in the tracking database for graduates at 3, 6, and 12-month milestones. The objective is to achieve data completeness of 85% or higher for each cohort cycle.
Professional candidates are encouraged to submit their applications by the deadline of May 25, 2026.
Please direct your applications to the following email address: vacancy@nairobits.com
Qualifications
BA/BSc/HND , Diploma , Professional Certificate
Experience Required
0 - 2 years
