POSITION SUMMARY
The Project Accountant oversees the financial and accounting operations of projects, guaranteeing precise transaction handling, account reconciliations, payroll processing, and adherence to statutory and donor mandates. This position contributes to financial reporting, procurement activities, audit preparations, and the administration of project finances in accordance with established organizational policies and guidelines.
Oversee and execute a comprehensive range of critical duties, ensuring alignment with organizational goals and industry standards. Develop, implement, and refine strategies, processes, and policies to drive operational excellence, enhance productivity, and foster innovation. Serve as a key liaison between senior leadership and cross-functional teams, facilitating seamless communication and collaboration to achieve strategic objectives. Monitor performance metrics, identify areas for improvement, and initiate corrective actions to maintain efficiency and compliance. Lead and mentor a diverse team of professionals, providing guidance, feedback, and professional development opportunities to cultivate talent and maximize team potential.
Handle financial transactions associated with office and project-related expenditures while ensuring the implementation of a well-organized filing system for both financial records and project documentation.
Maintain precise documentation of financial transactions to track the financial status of project activities, ensuring all accounting records are current, reconciled, and thoroughly substantiated.
Review payments to verify that all data aligns accurately with the financial management system, ensuring reconciliation is complete.
Responsible for maintaining, monitoring, and documenting all financial transactions associated with payments, fund transfers, partners, and projects, including prepaid, payable, receivable, and payroll accounts, as well as accruals, in strict adherence to FADE’s established policies and procedures.
Responsibilities include managing and updating all payment vouchers, accounting logbooks, and related supporting documentation to ensure accuracy and compliance.
Verify that accounting entries are precise and that all supporting documentation is complete and adequate.
Compiling and submitting the monthly payroll, along with producing all associated payroll and payroll by-product reports—including those detailing deductions—will be part of your responsibilities.
Ensure adherence to statutory deduction requirements, including contributions to NAIF, NSF, PAYE, HELD, and other mandated schemes.
Prepare bank reconciliations and ensure they are reviewed and approved by the fifth of each month.
Facilitate the procurement requirements of the project office by adhering to established procurement policy guidelines and ensuring full compliance with AIDS and DRAG directives.
Support the Finance Officer in compiling and finalizing financial reports pertaining to all projects executed by Fondazione L’Albert Della Vita / The Tree of Life in Kenya.
Assist in the development and maintenance of inventory records by ensuring accurate and up-to-date documentation of stock levels and item details.
Provide support to the Finance Officer in drafting, reviewing, and finalizing agreements with vendors, collaborators, and external service providers.
Engage in the audit process by conducting thorough examinations of financial records, ensuring compliance with established regulations and standards. Collaborate with cross-functional teams to gather necessary documentation, identify discrepancies, and assess internal controls. Prepare detailed reports highlighting findings, recommendations, and potential risks to stakeholders. Maintain accurate records and adhere to strict confidentiality protocols throughout the audit lifecycle.
Bachelor’s degree in a relevant field or equivalent experience, along with a minimum of [X] years of professional experience in [specific industry/job function]. Proficiency in [specific software/tools/technologies] is essential, along with strong analytical, problem-solving, and communication skills. Candidates must demonstrate a proven track record of [specific achievements or responsibilities], with the ability to work independently and collaboratively in a fast-paced environment. Prior experience in [specific industry or role] is highly desirable, as is a background in [specific area of expertise].
A recognized institution must award a Bachelor’s Degree in Commerce with a specialization in Accounting or Finance, Economics, or an advanced-level Certified Public Accountant (CPA) credential, or an equivalent qualification.
Proficiency and knowledge in computer applications, particularly Excel and accounting software packages, are demonstrated.
Minimum of three years of professional experience in finance or accounting is required.
A comprehensive grasp of financial and accounting policies, standards, and relevant regulatory requirements is essential.
Proficiency in community development initiatives, especially those supported by international non-governmental organizations or projects funded by the Italian Agency for Development Cooperation, will be considered advantageous.
Knowledge of PRAG is an added advantage
A competitive gross salary and a comprehensive benefits package are provided.
The selected candidate will receive a gross monthly salary ranging between KES 60,000 and KES 70,000, contingent upon their qualifications and professional background. Comprehensive health insurance coverage will be extended to the appointee upon satisfactory completion of the three-month probationary period.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
3 years
