We are seeking a highly motivated individual to join our team as a [Job Title]. The ideal candidate will possess a [degree or certification, if applicable], along with [X years] of relevant experience in [specific field or industry]. Proficiency in [specific software, tools, or methodologies] is required, and familiarity with [any additional technical or industry-specific skills] is strongly preferred.
The successful applicant will be responsible for [primary responsibility 1], [primary responsibility 2], and [primary responsibility 3], ensuring adherence to [any relevant standards, protocols, or deadlines]. Additionally, they will collaborate with [teams, departments, or stakeholders], contribute to [specific projects or initiatives], and maintain accurate records of [reports, data, or documentation].
Strong communication and interpersonal skills are essential, as the role involves [interacting with clients, presenting findings, or coordinating with cross-functional teams]. The ability to analyze complex information, solve problems efficiently, and adapt to evolving priorities is critical. The position may require occasional travel, flexible hours, or on-call availability, depending on project demands.
Assist in the verification of supplier invoices upon receipt, ensuring all required details are complete and accurate, including supplier information, dates, descriptions, applicable tax or withholding tax, necessary approvals, and supporting documentation.
Conduct routine matching verifications between invoices, purchase orders, quotations, delivery notes, goods receipt notes, and service confirmations, promptly elevating any discrepancies for resolution.
Ensure that invoices are processed and entered into QuickBooks or the ERP system on a daily basis, accurately assigning them to the appropriate supplier, account, cost center, project, and tax treatment.
Maintain a meticulous invoice tracking log to guarantee comprehensive capture of all invoices and strict adherence to established cut-off deadlines.
Maintain and update payables trackers on a daily or weekly schedule to ensure accuracy and timeliness.
Verify that all payment entries within the trackers are accompanied by the necessary supporting documentation, such as invoices, approvals, proof of payment, withholding tax details, and any other relevant records.
Ensure prompt processing of petty cash transactions following approval and accurately record all petty cash entries.
Maintain a systematic and orderly filing system—both physical and digital—to store invoices, approvals, Pops, and reconciliations, ensuring readiness for audits.
Ensure adherence to all transactions by confirming compliance with established internal approval matrices, while promptly escalating any detected policy breaches.
Qualifications
Diploma
