Oversee and manage daily operations to ensure efficiency and productivity. Develop and implement strategic plans aligned with organizational goals. Lead and mentor a team to achieve departmental targets. Collaborate with cross-functional teams to streamline processes and enhance performance. Monitor key performance indicators (KPIs) to assess progress and drive continuous improvement. Identify opportunities for innovation and cost-saving initiatives. Maintain compliance with industry regulations and internal policies. Prepare comprehensive reports and presentations for senior leadership. Foster a positive work environment that encourages employee engagement and retention.
The Accounts Payable role involves managing and processing vendor invoices, ensuring timely and accurate payments while adhering to company policies and procedures. Responsibilities include verifying invoice accuracy, reconciling discrepancies, and maintaining organized records of financial transactions. Additionally, the position requires coordinating with internal departments to resolve payment issues, preparing reports for management review, and assisting with month-end financial close processes. Strong attention to detail, proficiency in accounting software, and effective communication skills are essential for success in this role. A background in finance or accounting, along with experience in accounts payable operations, is typically required.
Receive, validate, and process supplier invoices within Na vision, confirming accurate allocation to designated cost centers and general ledger accounts.
Ensure supplier invoices are processed with precise tax accounting in compliance with Kenya Revenue Authority (KRA) and Federal Inland Revenue Service (FIRS) regulations, including Value Added Tax (VAT), Withholding Tax, and other mandatory statutory deductions.
Prepare weekly supplier payment schedules for submission to and approval by the Accounts Payables Manager.
Process approved supplier payments in Na vision and ensure outstanding creditor balances are settled promptly. Conduct thorough reconciliations of all supplier accounts and bank records, addressing and resolving any discrepancies without delay.
During the month-end closing process, accurately record accruals for services rendered and goods received that have not yet been invoiced.
Maintain the creditors’ ledger in Na vision with precision, ensuring all supplier records remain current and accurate.
Collaborate with the Procurement and Operations teams to verify that purchase orders, delivery notes, and invoices align prior to processing, ensuring a three-way match.
Facilitates the recording, reconciliation, and reporting of financial transactions occurring between entities within the same corporate group, ensuring compliance with accounting standards and internal policies. Analyzes intercompany balances to identify discrepancies, resolves variances, and maintains accurate records to support financial consolidation. Collaborates with accounting teams across multiple subsidiaries to streamline processes, minimize errors, and enhance transparency in intercompany dealings. Prepares detailed reconciliations, documentation, and audit trails to demonstrate proper oversight and adherence to regulatory requirements.
Prepare and record landed cost entries in Na vision for imported items, incorporating freight, insurance, and customs duties.
Provide precise accounts payable schedules, reconciliations, and supporting documentation to facilitate statutory audits and tax filings for entities operating in both Kenya and Nigeria.
Manages inventory tracking, valuation, and cost analysis functions to ensure accurate financial records and optimal stock levels. Analyzes cost variances, reconciles discrepancies, and prepares detailed reports on inventory movements, turnover rates, and valuation adjustments. Collaborates with procurement and warehouse teams to streamline processes, reduce waste, and maintain compliance with accounting standards and company policies. Identifies cost-saving opportunities and recommends strategies to improve efficiency in inventory management and cost control.
Develop item codes and bill of materials in Na vision, ensuring accurate documentation and seamless integration into the production workflow.
Process stock movement instructions, including transfers between commissaries and stores as well as between stores, ensuring accurate and timely posting of transfer orders in Na vision.
Monitor inventory flows across all facilities and ensure that records are promptly and precisely updated in Na vision, adhering to established internal guidelines.
Supervise and engage in monthly physical inventory counts, then compile and present detailed stock reports for all locations.
Calculate the monthly food expenditures and verify them against the recorded data to ensure accuracy.
Analyze and record monthly consumable usage in alignment with warehouse and commissary usage reports while tracking cost consumption trends.
Monthly, we compile and present reports on inventory balances and associated cost of sales. Additionally, we flag and document slow-moving, damaged, or obsolete items for review by the Costing Manager.
Compile aging reports on inventory levels and highlight items that are slow-moving, expired, or obsolete for management’s consideration.
Address inventory discrepancies, variances, and write-offs promptly and efficiently to ensure accurate records and minimize financial losses.
Establish and maintain robust controls to ensure compliance with established internal inventory policies and procedures.
Collaborate effectively with the Warehouse, Commissary, and Store teams to maintain precise and up-to-date stock movement documentation.
Produce comprehensive inventory reports to facilitate strategic managerial decisions.
Assist the Costing Manager by participating in inventory audits, conducting year-end stock-takes, and managing postings.
Assist with designing and deploying enhanced inventory management systems and workflows, and analyze leading practices to foster ongoing operational enhancements.
Seeking candidates with a Bachelor’s degree in a relevant field, such as finance, accounting, or business administration, and a minimum of three years of experience in a similar role. Proficiency in financial software and advanced Excel skills are essential, along with excellent communication and organizational abilities. The ideal candidate will demonstrate strong analytical skills and the capacity to manage multiple tasks efficiently. Responsibilities include preparing financial reports, analyzing data, and collaborating with cross-functional teams to support business objectives.
A professional accounting qualification, such as CPA, ARCA, or an equivalent credential, must be held or actively pursued.
A Bachelor’s degree in Accounting, Commerce, Finance, or a related business discipline is required.
With a minimum of five years of professional experience, preferably within the hospitality, food service, or accommodation sectors, the ideal candidate will have a proven track record in the HOR ECA industry.
A self-motivated and proactive professional with a positive outlook, demonstrating maturity and the ability to work autonomously.
Proven capability to make informed decisions and apply sound judgment in various situations is essential.
Capable of adhering to a variable schedule aligned with operational demands, potentially extending to evening, weekend, and holiday hours as required.
Proven ability to work independently with minimal supervision while effectively addressing challenges through innovative solutions. Exhibits strong interpersonal skills, fostering collaboration and building rapport with colleagues and stakeholders alike.
Capable of thriving amidst high-pressure environments and stringent deadlines while consistently producing accurate results and reports in a timely manner.
We kindly request that interested candidates submit their applications to the following email address: hr@eatngo-kenya.com.
Qualifications
BA/BSc/HND
Experience Required
5 years
