The position involves executing a range of essential duties and responsibilities, including overseeing key operational tasks, managing workflows, and ensuring adherence to established protocols. The role requires meticulous attention to detail in monitoring performance metrics, identifying areas for improvement, and implementing corrective measures as needed. Additionally, the incumbent will collaborate with cross-functional teams to align objectives, facilitate communication, and drive project milestones forward. Strong analytical skills and the ability to prioritize competing demands are critical for success in this role.
As part of this role, you will coordinate with Czarnikow to arrange anticipated shipments from diverse origins to the Port of Mombasa.
The responsibility involves securing and verifying all necessary clearance documents to facilitate seamless clearance and delivery of shipments for Czarnikow’s clients across Kenya and Uganda, where AGL oversees the clearance process.
The role encompasses overseeing container movements from the Port to warehouses in Mombasa, Nairobi, and Kampala.
Responsible for meticulously documenting and updating inventory records pertaining to sugar supplies to ensure accurate stock levels are maintained at all times.
Compiling weekly inventory reports involves gathering, analyzing, and presenting stock-related data to track inventory levels, monitor sales trends, and identify discrepancies. This role requires meticulous attention to detail, proficiency with spreadsheet software such as Excel, and the ability to interpret data accurately. Responsibilities include updating inventory records, reconciling discrepancies between physical counts and system records, and ensuring timely submission of reports to management. Strong organizational skills and the capacity to meet deadlines are essential for success in this position.
Czarnikow must be promptly notified of any updates or revisions to governmental policies or regulations concerning sugar importation.
Following each sugar delivery to clients, the designated individual will promptly verify the accuracy of quantities, ensuring strict adherence to order specifications and contractual obligations. This role necessitates meticulous attention to detail to confirm that all shipments meet quality standards and are free from contaminants or defects. Additionally, the incumbent will document any discrepancies discovered during the inspection process and communicate these findings to the relevant parties without delay. Proficiency in inventory management systems and a strong understanding of food safety regulations are essential to perform these duties effectively.
Maintaining comprehensive records of all finalized rates is essential to ensure accuracy and accessibility for future reference and auditing purposes.
Responsible for tracking and maintaining accurate records of sugar inventory levels to ensure adequate supply meets operational demands.
We handle all aspects of shipping, including order processing, packaging, and delivery coordination. Our team ensures timely dispatch of products to customers, manages logistics, and resolves any shipping-related issues. Experience with shipping software and familiarity with international shipping regulations are beneficial. Additionally, we emphasize efficiency, accuracy, and customer satisfaction in every shipment.
The shipping desk at Czarnikow is responsible for processing IDF applications for all Pro forma Invoices received.
Ensuring the timely preparation and submission of C60 (EG PSP) applications to Treasury is a critical responsibility of this role.
To monitor the progress of shipments associated with multiple IDF, we will maintain regular communication with Czarnikow to obtain updated shipping schedules.
Following up with inspection bodies to secure the issuance of Conformity Certifications.
The team is responsible for monitoring the processing of sugar permits, applications, and approvals on the Czarnikow shipping desk.
The team member is responsible for verifying that all required shipping documents are obtained and complete.
We require candidates to possess an active security clearance to be considered for this position.
The team must verify that all necessary clearance documents are obtained and submitted to AGL before proceeding with the associated tasks.
Upon receipt of the necessary documentation, the clearance process must be initiated without delay.
Calculating duty estimates; promptly requesting funds from Czarnikow London; and ensuring immediate transfers are completed.
Duties and taxes must be settled promptly to avoid delays. Daily updates on clearance progress should be provided to clients and copied to Czarnikow for transparency and alignment.
Responsible for monitoring daily clearance activities to prevent any potential penalties from arising.
Warehousing and distribution operations encompass the efficient receipt, storage, and dispatch of goods to fulfill customer orders and maintain supply chain continuity. This role involves overseeing inventory levels, ensuring accurate order fulfillment, and optimizing warehouse layouts to enhance productivity and minimize operational costs. Key responsibilities include managing logistics workflows, coordinating with suppliers and carriers, and implementing safety protocols to uphold workplace standards. Candidates should possess prior experience in warehouse management, proficiency in inventory management systems, and strong organizational and problem-solving skills to thrive in this dynamic environment.
Upon receipt of containers from the Port, immediate stripping is required, followed by prompt return of empties to the stack.
Maintaining accurate stock records is essential for effective inventory management across all warehouses in Kenya and Uganda.
Ensuring timely alerts to Czarnikow regarding low stock levels is essential. Additionally, it is crucial to verify that sugar dispatched from warehouses is received efficiently.
Responsibilities include providing clients with timely updates on sugar market fluctuations and verifying that inventory levels align precisely with Czamikow’s records.
We handle the preparation and issuance of invoices, ensuring accuracy and timely delivery to clients. This role involves processing payments, reconciling accounts, and maintaining up-to-date records of financial transactions. Strong attention to detail and proficiency in accounting software are essential to manage billing cycles efficiently and address any discrepancies promptly.
Accurate preparation of invoices is performed in strict accordance with the agreed-upon rates.
The Finance team is responsible for routing all invoices to Czarnikow’s Finance department for processing. Additionally, they must verify the approval of every issued invoice and ensure timely payments to AGL, in accordance with the agreed terms for both local and transit invoices.
Verifying that received payments are properly reconciled against outstanding balances.
Qualifications
BA/BSc/HND
