Supply Chain Business Units encompasses a range of critical responsibilities within the broader supply chain framework. Professionals in these roles are tasked with overseeing procurement processes, managing inventory levels, and ensuring timely delivery of goods and services to meet organizational objectives. They collaborate with cross-functional teams to optimize supply chain operations, mitigate risks, and drive cost efficiencies. Key requirements include a strong analytical mindset, proficiency in supply chain software, and the ability to manage multiple priorities in a fast-paced environment. Additionally, these positions demand excellent communication skills to liaise with suppliers, stakeholders, and internal departments to facilitate seamless operations.
Daily, all documents pertaining to Supply Chain personnel are organized and filed into the designated staff files.
Handle all document processing by accurately printing correspondence and promptly obtaining necessary sign-offs and approvals at the head office before returning the finalized materials to the sender without delay.
Monitor and oversee the progression of Supply Chain and IFF Los in collaboration with Procurement, while also coordinating with the Finance department to ensure timely payments.
Gather documents from employee files in accordance with requests made by site Human Resources personnel.
Monitor and coordinate with courier service providers regarding correspondence dispatched to headquarters for approval purposes.
Liaise with the site HR to manage and process stationery requests efficiently.
Responsible for participating in meetings and accurately documenting key discussions and decisions through written minutes.
Elevate recruitment procedures and conduct individual evaluations within the SESAME framework.
Handles responsibilities within the Front Office and Back Office Business Units.
Compose routine correspondence for managerial review, ensuring clarity and professionalism in all communications. Prepare and refine written materials suitable for submission to senior stakeholders for approval or feedback.
Compile interview shortlists, extend invitations to candidates for interviews, conduct interviews, and notify all interviewed candidates of the outcomes.
Ensure prompt finalization of approved employment documentation and offer letters for chosen candidates.
Monitor the progression of recruitment activities to ensure adherence to established timelines and deadlines.
Conduct orientation sessions for appropriate staff categories.
Draft correspondence regarding modifications to employees’ contractual terms for necessary approvals, and notify payroll to implement the corresponding adjustments.
Monitor staff probationary periods and contract end dates, ensuring all relevant documentation is prepared promptly and accurately.
Oversee the HR helpdesk operations for the designated departments, ensuring efficient resolution of employee inquiries and concerns while maintaining high service standards.
Revise the annual staff appraisal forms to ensure they are ready for distribution.
Prepare a range of reports, including HR statistics, discipline reports, training feedback and evaluation reports, as well as updates on action items from Works Council meetings, among others.
The role involves overseeing training administration tasks, including preparing NITA applications for approval to conduct training, drafting trainees’ memos, coordinating with trainers, and ensuring timely follow-ups with Legal Practitioners’ Officers (Los). Responsibilities also encompass managing attendance lists, issuing certificates, facilitating training evaluations, and organizing internal training sessions, among other duties.
Issue timely pre-alerts regarding the impending end dates of fixed-term contracts to facilitate prompt renewal or termination actions.
All new staff files must be opened promptly, and documents should be accurately filed. Additionally, continuous monitoring of future staff correspondences and filing activities is required to ensure they are recorded in the appropriate files in real time.
Oversee the disciplinary process for staff at supervisory levels and below, which includes gathering witness statements, drafting show cause memos, coordinating panel member invitations for hearings, distributing copies to all relevant parties, documenting minutes of disciplinary hearings, issuing case conclusion correspondence, and securely filing all disciplinary records within the staff file.
Profile
A bachelor’s or associate’s degree in Human Resource Management is required.
Seeking candidates with a minimum of two years of relevant professional experience, ensuring a solid foundation for contributing effectively to the role.
go to method of application
To submit your application, kindly utilize the provided link(s) on the company’s official website.
Qualifications
BA/BSc/HND , Diploma
Experience Required
2 years
