The position involves collaborating with cross-functional teams to drive project deliverables, ensuring alignment with organizational objectives while adhering to established timelines and budget constraints. Key responsibilities include analyzing data to identify trends, developing strategic recommendations, and overseeing implementation to enhance operational efficiency. The ideal candidate will possess a minimum of five years of relevant experience in a leadership role, exceptional problem-solving abilities, and proficiency in industry-specific tools and software. Strong communication skills and the capacity to mentor junior team members are essential, as is the ability to adapt to evolving business needs and priorities.
The Labour Market Integration & Human Resource Administrator (LMA & HR) is an entry-level position that plays a central role within Nairobi’ Programs and Partnerships Department. This officer will act as the vital link between Nairobi graduates and available employment opportunities, cultivating employer relationships, mentoring graduates on career preparedness, and monitoring post-training results. Additionally, the incumbent will deliver comprehensive human resource and office administration support across the organization.
This opportunity is perfectly suited for a proactive, interpersonal professional dedicated to fostering youth economic empowerment and enthusiastic about advancing their career in both human resources and program execution.
Oversee the management of daily operations to ensure alignment with organizational goals, maintaining a high standard of efficiency and productivity across all teams. Develop and implement strategic initiatives to optimize workflows, reduce costs, and enhance overall performance while adhering to company policies and industry regulations. Collaborate closely with senior leadership to define clear objectives, allocate resources effectively, and monitor progress through regular performance evaluations. Foster a culture of accountability, innovation, and continuous improvement, ensuring teams are motivated and equipped to meet evolving business demands. Serve as a primary point of contact for cross-functional projects, facilitating seamless communication and coordination between departments to drive cohesive and timely project execution.
We forge and nurture strategic alliances with a diverse range of organizations, including small and medium-sized enterprises, technology firms, and industry leaders, to drive mutual growth and opportunity.
Organizations across Nairobi and other regions seeking to provide employment, internship, or freelance opportunities to Nairobi Bits graduates are encouraged to connect with us.
Construct and oversee an up-to-date employer database, documenting engagement progress, available placement opportunities, and established partnership agreements.
Coordinate job fairs, employer engagement events, and on-campus recruitment activities in collaboration with the communications team to enhance recruitment efforts and strengthen employer partnerships.
We are seeking a skilled professional to draft, negotiate, and finalize placement agreements, memoranda of understanding (Mouse), and internship frameworks with partner organizations, ensuring alignment with institutional policies and legal standards.
Act as the central liaison for employers throughout all stages of recruitment and placement activities.
Monitor and document placement results, highlighting the quantity of graduates who secured employment, along with the industries, positions, and compensation ranges they entered.
We seek a dynamic professional to deliver specialized career readiness programming and one-on-one coaching to graduates, equipping them with essential skills for professional success. This role involves designing and implementing targeted workshops, seminars, and mentorship initiatives that align with industry demands and evolving job market trends. The successful candidate will collaborate with academic departments, employers, and alumni networks to foster meaningful connections and enhance graduate employability. Additionally, they will assess individual career aspirations, provide personalized guidance, and track progress to ensure measurable outcomes. Ideal candidates will possess a proven track record in career development, strong interpersonal abilities, and expertise in resume writing, interview preparation, and job search strategies. A commitment to fostering an inclusive and supportive environment is essential.
Facilitate the recruitment of qualified Coaches and Mentors to deliver tailored individual and group career readiness workshops for Nairobi graduates, with a focus on CV development, interview techniques, personal branding strategies, and professional etiquette.
Evaluate the competencies, professional aspirations, and employment preparedness of graduates, then align them with appropriate career opportunities.
Deliver personalized coaching and ongoing follow-up assistance to graduates throughout their job search journey and initial employment phase.
Craft and refine career readiness toolkits, templates (including CVs, cover letters, and LinkedIn profiles), and resource guides to ensure they meet current industry standards and best practices.
Maintain a graduate tracking database designed to monitor post-training employment status at 3, 6, and 12-month intervals.
Promote collaborative learning initiatives and foster meaningful mentorship relationships between graduates through established peer networks and alumni mentorship programs.
Conduct comprehensive labor market research to identify emerging trends, skill demands, and workforce gaps. Utilize data analysis to assess current and projected labor market conditions, ensuring alignment between educational programs and industry requirements. Collaborate with stakeholders, including employers, policymakers, and educational institutions, to design and refine programs that meet evolving workforce needs. Monitor and evaluate the effectiveness of these initiatives, providing actionable insights to stakeholders to enhance employability and support economic development.
Monitor developments within Kenya’s technology and digital economy landscape to pinpoint emerging skill requirements and evolving industry demands.
The landscape of professional roles is evolving, with new and dynamic job categories continually emerging to address evolving industry demands and technological advancements. These positions often require a blend of specialized skills, adaptability, and forward-thinking approaches to navigate the complexities of modern work environments. Employers seek candidates who demonstrate proficiency in emerging fields, a commitment to continuous learning, and the ability to contribute to innovative solutions that drive organizational growth and sustainability.
Share labor market insights with the training team to maintain Nairobi’ curriculum’s alignment with current industry demands, ensuring graduates acquire relevant and up-to-date skills.
Crafting job descriptions that align closely with employer needs and industry standards, ensuring relevance and impact.
Prepare quarterly and annual reports summarizing placement rates, employer feedback, and graduate outcomes.
Assist the Programs and Partnerships team by compiling and analyzing data, as well as developing compelling case studies, to enhance donor reporting and strengthen fundraising proposals.
The role involves overseeing and managing human resource functions, including recruitment, employee relations, benefits administration, and compliance with labor laws. Candidates must possess a bachelor’s degree in Human Resources, Business Administration, or a related field, along with at least three years of progressive HR experience. Proficiency in HRIS software and strong interpersonal and communication skills are essential. Responsibilities include developing and implementing HR policies, managing payroll, conducting performance evaluations, and ensuring workplace safety and diversity initiatives.
Facilitate the full recruitment lifecycle by drafting and publishing vacancy announcements, evaluating and narrowing down applicant pools, performing structured interviews, and completing thorough background and reference verifications.
Prepare offer letters and employment contracts for new hires while monitoring contract expiration dates to facilitate timely renewals; additionally, maintain accurate documentation of any modifications to employee status.
Monitor probationary periods vigilantly and finalize decisions regarding confirmations, extensions, or terminations in accordance with prearranged deadlines.
Facilitate the seamless integration of new hires by coordinating orientation and onboarding initiatives, which encompass assembling welcome packages, enrolling staff in benefit programs, and verifying the provision of necessary workspace and resources.
Assist the Finance Manager in maintaining accurate calculations of employee salaries and benefits, ensuring payroll records are promptly updated to reflect any modifications.
Administer comprehensive HR policies encompassing service terms and conditions, salary structures, employee benefits, contractual agreements, and leave documentation.
Administer the organization’s medical scheme and pension/provident fund, coordinating with insurance administrators to process reimbursements, manage new enrollments, and handle removals.
Responsible for administering employee leave records and ensuring the Human Resource Information Management System (RIMS) reflects accurate data for reporting purposes, in addition to generating monthly organizational charts.
Oversee the performance management system to guarantee adherence to critical dates and deadlines.
Oversee the administration of contracts for volunteers, temporary staff, and interns.
Ensure adherence to all internal policies, procedures, and relevant Kenyan labor laws to maintain organizational compliance and operational integrity.
A Bachelor’s degree in a relevant field is required, along with a minimum of three years of experience in a comparable role, preferably within a corporate setting. The ideal candidate will possess strong analytical skills, exceptional communication abilities, and a proven track record of managing complex projects. Familiarity with industry-specific software and tools is essential, as is the ability to work collaboratively in a team-oriented environment. Previous experience in a leadership or supervisory capacity is highly desirable.
A minimum of a diploma or bachelor’s degree in Human Resource Management, Social Sciences, Development Studies, Business Administration, or a closely related discipline is required.
Seeking candidates with up to two years of professional experience in human resources, youth employment, career services, recruitment, or a comparable field, including relevant internship opportunities.
Demonstrates exceptional interpersonal abilities and a strong aptitude for cultivating meaningful relationships, paired with a sincere dedication to fostering youth empowerment.
Fluent proficiency in both written and spoken English and Kiswahili is required.
Requires strong expertise in Microsoft Office Suite, including Word, Excel, and PowerPoint, along with adeptness in handling data and records management tasks.
Proficiency in Kenyan labor regulations and statutory compliance requirements, coupled with practical application experience.
A proactive professional capable of operating autonomously while efficiently juggling competing priorities within a dynamic, high-pressure setting.
Maintaining the utmost standards of integrity, honesty, and professionalism, the role demands a high degree of maturity and the ability to exercise sound discretion when dealing with sensitive or confidential information.
Professional certification in Human Resource Management is required; holding membership with HRM Kenya would be a valuable asset.
Proven understanding of Kenya’s technology sector, entrepreneurial landscape, or nonprofit environment is essential.
Proficiency in utilizing HR information systems and CRM or applicant tracking tools is required.
Demonstrated personal connection to or firsthand lived experience within urban informal settlement communities is required.
Proficiency in youth-focused development frameworks, including VET, NITA, and KE PSA partnerships, is required.
Key performance indicators for the Labor Market Intelligence and Human Resources position encompass strategic metrics that evaluate the effectiveness and impact of initiatives related to workforce planning, talent acquisition, and HR analytics. This role requires a thorough understanding of labor market trends, data-driven decision-making, and the ability to translate complex HR metrics into actionable insights. Responsibilities include monitoring KPIs such as employee turnover rates, time-to-fill positions, cost-per-hire, and diversity hiring targets to ensure alignment with organizational goals. Additionally, the position demands expertise in leveraging HR technologies, conducting workforce analytics, and collaborating with cross-functional teams to optimize talent management strategies. Candidates must possess strong analytical skills, proficiency in HR information systems, and a proven track record in driving measurable improvements in HR performance.
With a graduate placement rate of 90%, Nairobi ensures that an overwhelming majority of its graduates secure employment, internships, or freelance opportunities within three, six, and twelve months following their training completion.
Establishes and nurtures partnerships with a dynamic network of employers, including small and medium-sized enterprises (SMEs) and technology firms. Aims to onboard between 10 and 15 new partners each quarter through signed memorandums of understanding (Mouse) or placement agreements.
HR Compliance & Adherence to Turnaround Times – Achieve a 95% or higher success rate in completing HR processes—including contract management, employment confirmations, payroll modifications, and leave documentation—accurately and within established deadlines. Strive for consistent on-time completion exceeding 95%, while maintaining full statutory compliance with zero breaches.
Dynamic professionals who excel in Career Readiness Engagement will drive the success of graduates by ensuring they complete essential career readiness sessions. This role demands a commitment to fostering career development through structured learning opportunities, ultimately preparing students to thrive in professional environments. Candidates must prioritize facilitating impactful sessions that equip graduates with the skills and knowledge necessary for seamless transitions into their chosen careers.
Conducted CV optimization, interview preparation, and LinkedIn enhancement sessions, resulting in a marked increase in employment confidence. The program aimed to ensure that at least 90% of graduates per cohort received personalized coaching.
Graduate Outcome Tracking Completes at 85% with updated employment statuses logged in the tracking database at the three, six, and twelve-month milestones. The objective is to achieve and sustain an 85% or higher data completeness rate for each cohort cycle.
Interested candidates must submit their applications by May 25, 2026.
Applications should be submitted via email to vacancy@nairobits.com.
Qualifications
BA/BSc/HND , Diploma , Professional Certificate
Experience Required
0 - 2 years
