The Role
The Labour Market Integration & Human Resource Administrator (LMA & HR) is an entry-level position that occupies a central role within Nairobi’ Programs and Partnerships Department. This officer will function as the essential intermediary between Nairobi graduates and potential employers, cultivating partnerships with businesses, mentoring graduates on professional preparedness, and monitoring post-training employment outcomes. Additionally, the role will deliver comprehensive human resource and administrative support to ensure smooth operations across the organization.
This position offers an excellent opportunity for a driven, personable professional committed to youth economic empowerment and enthusiastic about advancing their career within both HR and program delivery domains.
Key duties encompass overseeing project timelines, coordinating team efforts, and ensuring deliverables meet quality standards. The role involves managing stakeholder communications, identifying risks, and implementing mitigation strategies to maintain operational efficiency. Additionally, responsibility extends to budget tracking, resource allocation, and maintaining compliance with organizational policies and industry regulations.
We are seeking a dynamic professional to cultivate and sustain strong partnerships with employers, small and medium-sized enterprises (SMEs), tech firms, and industry leaders. This role involves actively identifying and engaging prospective partners, fostering long-term relationships, and facilitating mutually beneficial collaborations to enhance job placement opportunities. The ideal candidate will proactively initiate outreach efforts, negotiate agreements, and coordinate initiatives that align with organizational goals, ensuring a seamless connection between talent and employers in the ever-evolving job market.
Networking professionals in Nairobi and surrounding regions are sought to provide employment, internship, or freelance prospects to Nairobi Bits graduates.
Construct and oversee a dynamic employer database, monitoring engagement statuses, available placement opportunities, and formalized partnership agreements.
Coordinate job fairs, employer engagement events, and on-campus recruitment activities in collaboration with the communications team.
Collaborate with partner organizations to draft, negotiate, and finalize placement agreements, memoranda of understanding (Mouse), and internship frameworks in accordance with established protocols.
Act as the main liaison for employers during each stage of the recruitment and placement process.
Monitor and document placement results, which encompasses graduate placement counts, industry sectors, job titles, and compensation ranges.
As a Graduate Career Readiness & Coaching professional, you will provide specialized support to graduates as they transition from academic life to professional careers. Your responsibilities include offering personalized career coaching, helping graduates identify their strengths and career aspirations, and developing tailored strategies to enhance employability. You will facilitate workshops, mock interviews, and networking events to equip graduates with essential job-search skills and industry insights. Additionally, you will collaborate with employers to create internship and job opportunities, ensuring alignment with graduate career goals. Strong interpersonal skills, a passion for mentoring, and proficiency in career development tools are required. A background in career services, human resources, or a related field is preferred.
Skilled professionals are sought to recruit Coaches and Mentors who will deliver tailored individual and group career readiness workshops for Nairobi graduates, with a focus on CV writing, interview preparation, personal branding, and professional conduct.
Evaluate the skills, career aspirations, and employment preparedness of graduates, ensuring they are aligned with appropriate professional opportunities.
Deliver personalized coaching and ongoing follow-up assistance to graduates as they navigate their job search and transition into early employment.
Craft and maintain comprehensive career readiness toolkits, templates (including CVs, cover letters, and LinkedIn profiles), and resource guides to ensure users have access to current and effective professional development materials.
Maintain a graduate tracking database to track post-training employment status at intervals of 3, 6, and 12 months.
Encourage the development of peer learning networks while fostering alumni mentorship connections among graduates.
Conducting comprehensive analyses of labor market trends and ensuring alignment between workforce development initiatives and industry demands, this role involves evaluating employment data, identifying skill gaps, and collaborating with stakeholders to design targeted programs that enhance employability and meet evolving labor market needs. The position requires proficiency in data interpretation, strong analytical skills, and the ability to translate research findings into actionable strategies that support sustainable workforce solutions. Responsibilities include monitoring economic indicators, assessing training program effectiveness, and fostering partnerships with educational institutions and employers to bridge talent shortages and promote inclusive career pathways.
Track developments within Kenya’s technology and digital economy landscape to pinpoint emerging skill sets in high demand.
The landscape of employment is continuously evolving, giving rise to new professional roles that reflect changing industry needs and technological advancements. These emerging positions often require a blend of specialized skills, adaptability, and forward-thinking expertise to address modern challenges and opportunities. Employers seek candidates who can demonstrate proficiency in dynamic environments while contributing innovative solutions to emerging sectors. Additionally, continuous learning and professional development are essential to thrive in these rapidly shifting career paths.
We provide labor market insights to the training team to maintain Nairobi’ curriculum relevance.
Demonstrates alignment with the organization’s values and strategic objectives, ensuring consistency with employer expectations.
Prepare quarterly and annual reports detailing placement rates, employer feedback, and graduate outcomes to ensure comprehensive data analysis and reporting.
Collaborate with the Programs and Partnerships team to compile data and develop compelling case studies for donor reporting and fundraising proposals.
The position involves overseeing human resource operations, including recruitment, employee relations, performance management, and compliance with labor laws. Key responsibilities encompass developing and implementing HR policies, managing payroll and benefits administration, and facilitating training and development programs. The ideal candidate must possess strong interpersonal skills, exceptional organizational abilities, and proficiency in HR management systems. A bachelor’s degree in human resources or a related field is required, along with at least three years of relevant experience in an HR role. Familiarity with employment legislation and expertise in conflict resolution are also essential for success in this role.
Assist with recruitment initiatives by crafting and distributing vacancy announcements, evaluating and narrowing down candidate applications, conducting interviews, and performing thorough background and reference verifications.
Draft offer letters and employment agreements for newly hired personnel, and maintain meticulous records of contract expiration dates to facilitate renewal processes; furthermore, ensure all modifications in employee status are accurately and comprehensively documented.
Monitor probationary periods and oversee the timely completion of confirmations, extensions, or terminations in accordance with established schedules.
Provide assistance with new employee orientation and onboarding initiatives, such as assembling welcome packages, enrolling staff in benefits programs, and verifying the availability of suitable workspaces and necessary resources.
Assist the Finance Manager in maintaining accurate calculations of employee salaries and benefits, ensuring that the payroll system is promptly updated to reflect any modifications.
Administer HR policies that govern terms and conditions of service, compensation and benefits, employment agreements, and leave documentation.
Oversee the management of the organization’s medical scheme and pension/provident fund, coordinating with insurance administrators to facilitate reimbursements, enrollments, and member terminations.
Manage employee leave records and ensure accurate updates within the Human Resources Information Management System (RIMS) for precise reporting; additionally, generate monthly organizational charts.
Oversee the performance management system to guarantee adherence to critical dates and deadlines.
Oversee the administration and execution of contracts for volunteers, temporary staff, and interns.
Maintain adherence to all internal policies, procedures, and Kenyan labor laws to ensure full regulatory compliance at all times.
Seeking candidates with a minimum of three years of relevant professional experience, preferably in a similar industry or role. A bachelor’s degree in a related field is required, though advanced degrees are advantageous. Strong analytical skills, proficiency in industry-specific software, and exceptional communication abilities are essential. Prior experience managing cross-functional teams and leading complex projects is highly desirable. Knowledge of regulatory compliance standards and data privacy laws will be considered an asset.
A degree, either a diploma or a bachelor’s, in Human Resource Management, Social Sciences, Development Studies, Business Administration, or a closely related discipline is required.
Seeking candidates with up to two years of professional exposure in human resources, youth employment initiatives, career development services, talent acquisition, or a closely related discipline. Internship opportunities within these areas will also be considered for eligibility.
Exceptional interpersonal and relationship-building abilities, coupled with a sincere dedication to fostering youth empowerment.
Proficient in both English and Kiswahili, with strong written and verbal communication abilities.
Proficient in utilizing MS Office Suite, including Word, Excel, and PowerPoint, with strong capabilities in data and records management.
Possesses a comprehensive understanding and practical application of Kenyan labor laws and regulatory requirements.
Results-driven professional capable of working autonomously with strong organizational skills to effectively prioritize and execute multiple tasks in a dynamic, high-pressure setting.
Maintains unwavering integrity, demonstrates honesty and emotional maturity, and exercises sound discretion when dealing with sensitive or confidential information.
Professional certification in Human Resource Management is required, and holding membership with the Institute of Human Resource Management Kenya is considered beneficial.
Proven knowledge of Kenya’s technology landscape, entrepreneurial ecosystem, or nonprofit sector is required.
Proficiency in utilizing human resources information systems or customer relationship management/applicant tracking software is required.
Individuals with a personal connection to or firsthand experience living in urban informal settlement communities are encouraged to apply.
Proficiency in youth-focused development frameworks, including Technical and Vocational Education and Training (VET), the National Industrial Training Authority (NITA), and partnerships with the Kenya Private Sector Alliance (KE PSA), is required.
We are seeking a results-driven professional to oversee and optimize Key Performance Indicators (KPIs) for the Labor Market Intelligence (LMA) and Human Resources (HR) functions. The ideal candidate will develop, track, and analyze metrics that align with organizational goals, ensuring data-driven decision-making in workforce planning, talent acquisition, and employee performance. Responsibilities include designing KPI frameworks, monitoring trends in labor market data, and collaborating with HR teams to implement strategies that enhance operational efficiency and employee engagement. Candidates must possess strong analytical skills, proficiency in HR analytics tools, and experience in interpreting workforce metrics to drive continuous improvement. A background in HR, data analysis, or a related field is required, along with the ability to translate complex data into actionable insights for leadership.
Nairobi graduates achieve an exceptional placement rate of 90%, securing employment, internships, or freelance opportunities within three, six, and twelve months following their training completion.
Forging new employer partnerships each quarter, we aim to onboard 10–15 small and medium-sized enterprises (SMEs) and technology firms, securing formal agreements through signed Memorandums of Understanding (Mouse) or placement contracts to strengthen industry collaboration and talent pipeline development.
HR Compliance & Turnaround Efficiency – Achieves a minimum 95% accuracy rate for HR processes, including contracts, confirmations, payroll updates, and leave records, completed within established deadlines. The objective is to consistently surpass the 95% on-time completion benchmark while ensuring full adherence to statutory compliance requirements, with zero breaches documented.
Graduates who successfully complete career readiness sessions represent the Career Readiness Engagement metric, quantifying the number of individuals who fulfill these essential preparation requirements.
Facilitated coaching sessions encompassing resume reviews, mock interviews, and LinkedIn profile enhancements, leading to measurable improvements in employment confidence. The objective is to ensure 90% of graduates per cohort receive targeted coaching.
The Graduate Outcome Tracking system maintains a completeness rate of 85% for updated employment status entries within the database for graduates at the 3-, 6-, and 12-month intervals. The objective is to achieve a data completeness rate of at least 85% for each cohort cycle.
Interested applicants must submit their materials by May 25, 2026.
Please forward your application to the designated email address: vacancy@nairobits.com.
Qualifications
BA/BSc/HND , Diploma , Professional Certificate
Experience Required
0 - 2 years
