Reporting to the Project Coordinator, this position involves providing essential support to ensure the successful execution of project initiatives. The role demands strong organizational skills, meticulous attention to detail, and the ability to manage multiple tasks efficiently under tight deadlines. Key responsibilities include coordinating meetings, preparing project documentation, tracking progress against milestones, and facilitating communication among stakeholders. Additionally, the incumbent will assist in resource allocation, risk assessment, and maintaining comprehensive project records. Proficiency in project management tools, excellent written and verbal communication abilities, and a proactive approach to problem-solving are required. A background in project coordination or a related field, along with experience in administrative support, is strongly preferred.
Responsible for overseeing a team with no direct reports or subordinate personnel.
The country summary provides a comprehensive overview of the nation’s economic performance, political stability, and social development indicators. It highlights key sectors driving growth, such as agriculture, manufacturing, and services, while also addressing challenges like unemployment, inequality, and infrastructure deficits. Additionally, the summary examines governance frameworks, legislative priorities, and international relations, offering insights into the country’s strategic positioning and diplomatic engagements. The document serves as a foundational reference for policymakers, investors, and analysts seeking to understand the country’s current trajectory and future prospects.
Swiss contact Kenya functions as the regional headquarters for the CESAR region and the central coordination point for all programs operating within Kenya. With more than twenty years of experience, Swiss contact has been instrumental in fostering youth empowerment through initiatives centered on entrepreneurship, financial inclusion, market-oriented skills’ development, and sustainable growth interventions. Currently, the organization is executing an expansive array of projects that encompass Agribusiness, Eye Healthcare, Digital Skills, Green Skills, and E-Mobility entrepreneurship, notably including Propel—a program dedicated to enhancing youth skills, employability, and entrepreneurship in specialized trades such as electrical work, plumbing, and lift mechanics.
General Position Summary
The Project Officer will facilitate the smooth execution of the Future Fit Project, ensuring the successful delivery of high-caliber project initiatives in digital skills, green skills (particularly e-mobility), youth entrepreneurship, and employment. This position will deliver operational, logistical, and technical assistance to guarantee timely completion of project deliverables while adhering to donor, partner, and organizational specifications.
This role seeks an independent, analytical professional with a forward-thinking mindset and a strong attention to detail. The successful applicant will demonstrate the ability to seamlessly integrate project assistance with administrative responsibilities.
This position is located in Nairobi, Kenya, with an expected travel requirement of up to 30% of the time to various field locations.
Oversee the critical functions of the role by ensuring all essential duties are executed with precision. Manage key tasks including [list specific responsibilities, e.g., developing strategic plans, coordinating cross-functional teams, analyzing performance metrics], while adhering to established policies and procedures. Collaborate with stakeholders to align objectives and drive organizational success through efficient resource allocation and proactive problem-solving. Maintain a keen focus on quality assurance and continuous improvement to meet or exceed departmental goals.
Project execution demands a systematic approach to ensure seamless integration of deliverables within established timelines and budgets. The role requires meticulous planning, coordination with cross-functional teams, and adherence to project specifications while mitigating risks. Key responsibilities include overseeing task progression, managing stakeholder expectations, and maintaining clear documentation to track milestones. Proficiency in project management tools and methodologies, along with strong problem-solving abilities, is essential for identifying and resolving obstacles efficiently.
Facilitate the seamless execution of project activities within digital skills and green/e-mobility skills domains, ensuring consistent alignment with overarching strategic goals.
Assist in facilitating collaboration between project activities and Technical and Vocational Education and Training (VET) institutions, private sector collaborators, and financial organizations.
Support the coordination and logistical preparation of training initiatives, workshops, apprenticeship programs, curriculum development activities, and stakeholder engagement sessions.
Ensure prompt execution of action items resulting from meetings and field activities.
Develop and refine project concepts, intervention strategies, and reporting mechanisms to support organizational objectives.
Integrate sustainability and market systems development principles into all project activities seamlessly.
Collaborate with partners to streamline operational planning, ensure quality assurance, and evaluate impact.
Conducts systematic monitoring and evaluation of programs, projects, and initiatives to assess performance, track progress, and ensure accountability. Analyzes data, identifies trends, and generates reports to inform decision-making and strategic planning. Collaborates with stakeholders to define key performance indicators (KPIs) and establish measurement frameworks. Ensures compliance with reporting standards and regulatory requirements while maintaining data integrity and confidentiality. Provides actionable insights to enhance program effectiveness and drive continuous improvement.
Partner with the Monitoring, Evaluation, and Learning Specialist to design monitoring tools and measure impact outcomes systematically.
Support the ongoing oversight of project activities, deliverables, and metrics in alignment with the established Monitoring, Evaluation, and Learning (MEL) framework.
Your role involves gathering, structuring, and verifying both quantitative and qualitative data from collaborators, external service providers, and end-users to ensure accuracy and reliability.
Compile data required for the compilation of monthly, quarterly, and annual project reports.
Document learning experiences, capture success stories, and document effective practices resulting from implementation efforts.
Effective stakeholder management involves cultivating strong relationships with key individuals and groups, including clients, partners, employees, and regulatory bodies, to ensure alignment with organizational objectives. This role requires the ability to identify and prioritize stakeholders, assess their influence and interests, and tailor communication strategies to meet their specific needs while advancing business goals. Responsibilities include engaging stakeholders through regular updates, resolving conflicts, and negotiating mutually beneficial solutions. Strong interpersonal skills, emotional intelligence, and the capacity to balance competing priorities are essential for navigating complex dynamics and fostering collaboration across diverse interests.
Collaborate with VET institutions, engaging trainers and administrators to enhance curriculum development and implement blended learning strategies effectively.
Collaborate with private sector stakeholders, including e-mobility companies, technology firms, and financial institutions, to facilitate apprenticeships, implement innovative training frameworks, and develop career pathways for youth.
Collaborate effectively with key ecosystem stakeholders, including industry associations and innovation partners, to ensure seamless coordination.
Cultivate and sustain robust partnerships with key project stakeholders, such as governmental bodies, private sector collaborators, non-governmental organizations, and local community groups.
Facilitate effective communication and collaboration among project partners to ensure alignment and progress.
Explore and cultivate potential partnerships and innovative initiatives in alignment with the Future Fit project’s objectives.
Bachelor’s degree in a relevant discipline (e.g., Business Administration, Finance, Accounting, or Economics) or equivalent professional experience; minimum of five years in a leadership or management role; proven track record in strategic planning and execution; strong analytical and problem-solving capabilities; exceptional communication and interpersonal skills; proficiency in financial management and data analysis tools; ability to lead cross-functional teams and drive organizational growth; familiarity with industry regulations and compliance standards; commitment to fostering an inclusive work environment.
A bachelor’s degree in Development Studies, Project Management, Education, Economics, Business, Engineering, ICT, or a closely related discipline is required.
Demonstrated proficiency in managing donor-funded initiatives and implementing results-based project management methodologies is essential.
Seeking a professional with 2–3 years of hands-on experience in advancing development projects, whether within NGOs, the private sector, or related initiatives, with a focus on areas such as youth employment, Technical and Vocational Education and Training (VET), digital skills, green skills, or entrepreneurship programs.
Analytical strength, organizational proficiency, and the ability to manage multiple tasks simultaneously are essential for effectively balancing project responsibilities.
Proficiency in collaborating with Technical and Vocational Education and Training (VET) institutions, private sector collaborators, or youth-focused programs is strongly preferred.
Professional certification in project management or monitoring and evaluation is highly beneficial.
Demonstrates mastery of core competencies and essential proficiencies required for optimal performance in this role. Possesses strong analytical, organizational, and communication skills, enabling effective problem-solving and decision-making. Exhibits adaptability and attention to detail in dynamic work environments. Proficient in relevant software applications and industry-specific tools. Demonstrates a commitment to continuous learning and professional growth. Strong interpersonal abilities facilitate collaboration and teamwork. Exhibits leadership potential and the capacity to manage projects independently.
Excellent abilities in managing and coordinating projects, along with exceptional organizational capabilities.
You possess a solid grasp of strategies that enhance employability among youth, particularly those focused on skills development and training aligned with market demands.
Proven ability to collaborate seamlessly with a wide range of stakeholders—such as young individuals, educators, corporate partners, and financial organizations—demonstrating strong interpersonal and relational skills throughout interactions.
Proficiency in monitoring systems, generating reports, and managing data are essential competencies for this role.
Skilled in articulate written and spoken English communication (with Swahili proficiency as an additional asset) and capable of delivering compelling presentations.
Proficiency in Microsoft Office applications is required, while prior experience with digital learning platforms is advantageous.
A demonstrated commitment to ethical standards, professional excellence, and meticulous attention to detail is essential.
Demonstrated capacity to operate autonomously and thrive under tight deadlines, effectively managing competing priorities without compromising quality or efficiency.
Qualifications
BA/BSc/HND
Experience Required
2 - 3 years
