Our objective is to establish the purpose and delineate the scope of this role, ensuring alignment with organizational goals and operational needs. This position requires a candidate who possesses specific qualifications, expertise, and experience to fulfill key responsibilities and contribute effectively to team objectives. The successful applicant will be expected to perform a range of duties that support core functions while adhering to established policies and procedures.
The Payables Accountant at Peña Health will oversee the preparation and maintenance of precise and prompt accounts payable documentation in accordance with the company’s established financial policies and protocols. This role involves the processing of vendor invoices, reconciling accounts payable transactions, and assisting with financial reporting and audit-related functions. Additionally, the Payables Accountant will spearhead initiatives aimed at refining processes to elevate operational efficiency, strengthen internal controls, and improve the accuracy of financial reporting. Collaboration across departments will be essential to address discrepancies, cultivate strong supplier relationships, and streamline the accounts payable workflow.
Reports to the Senior Treasury Accountant, providing financial support and ensuring accurate cash management, liquidity monitoring, and compliance with treasury policies. Duties include maintaining daily cash position reports, reconciling bank accounts, and assisting with month-end closing processes. Requires proficiency in financial software, strong analytical skills, and experience in treasury operations or accounting. Excellent communication and organizational abilities are essential for collaborating with cross-functional teams and meeting tight deadlines.
Oversee and execute a range of critical duties to ensure operational excellence, including managing daily workflows, coordinating team activities, and implementing strategic initiatives that align with organizational goals. Develop and maintain robust processes to enhance productivity, efficiency, and compliance with established standards and regulations. Lead cross-functional projects, foster collaboration among departments, and provide mentorship to junior staff to cultivate a high-performing team environment. Additionally, analyze performance metrics, identify areas for improvement, and propose data-driven solutions to optimize outcomes. Serve as a liaison between senior leadership and operational teams to ensure clear communication, alignment, and accountability at all levels. Regularly review and refine departmental policies to adapt to evolving business needs and industry best practices.
Culture
Demonstrates a strong commitment to teamwork by valuing and supporting colleagues in their contributions toward achieving Peña’s objectives.
Actively champions Peña’s mission by fostering collaboration and building strong partnerships with teams throughout the organization.
Actively collaborates with colleagues to explore constructive solutions and enhance current processes through open dialogue and shared problem-solving.
Resolves conflicts and provides feedback in a constructive manner, cultivating an environment that encourages transparent communication and collaborative teamwork.
Delivers collaborative assistance to ensure the successful completion of scheduled projects within the Treasury and Payables department.
Responsible for accurately processing and managing accounts payable transactions, ensuring timely and precise vendor payments. This role involves verifying invoices, reconciling discrepancies, and maintaining organized financial records to support efficient payment processing. Additionally, it requires collaboration with internal departments to resolve payment inquiries and ensure compliance with company policies and accounting standards. Strong attention to detail, proficiency in financial software, and effective communication skills are essential for success in this position.
Confirm that all invoices received within the week are entered into Xero promptly and accurately, with completion required by the end of the same week.
Verify that all invoices comply with the three-way matching principle and cross-check them using the warehouse tool.
Ensure all outstanding invoices and credit notes are resolved and processed by the 20th of every month.
Assist the junior payables accountant with compiling and finalizing the weekly payment schedule to ensure timely and accurate disbursements.
Ensure all payments are promptly recorded in the accounting system the day following their processing and distribute remittance advice to suppliers without delay.
We are seeking a highly organized and proactive professional to oversee and optimize our supplier relationships. The ideal candidate will ensure seamless procurement processes, maintain accurate records, and mitigate risks associated with vendor performance. This role involves negotiating contracts, evaluating supplier capabilities, and fostering long-term partnerships to enhance operational efficiency. Strong analytical skills and attention to detail are essential, along with the ability to collaborate effectively across departments. A minimum of five years in supply chain management or a related field is required, along with proficiency in ERP systems and advanced Excel. Exceptional communication and problem-solving abilities are critical to success in this position.
Ensure supplier accounts remain current and conduct monthly reconciliations against supplier statements by the 30th of each month.
Each month, collaborate with the Lead Payables Accountant to resolve and finalize all outstanding reconciling items.
Monthly supplier statements must be requested by the 5th of the subsequent month.
Revise urgent payment lists by updating the payment status to ensure transparency in procurement processes.
Address all incoming inquiries regarding designated supplier accounts promptly and ensure resolution within the week they are escalated.
Develop and sustain robust professional relationships with supplier liaison personnel.
Responsible for preparing accurate and timely financial statements, including balance sheets, income statements, and cash flow reports, in accordance with regulatory standards and company policies. Analyzes financial data to identify trends, discrepancies, and variances, ensuring compliance with accounting principles and internal controls. Collaborates with cross-functional teams to gather necessary financial information, reconcile accounts, and support audit processes. Maintains detailed records, documents processes, and assists in the development of budgets, forecasts, and financial models. Requires proficiency in financial software, strong analytical skills, and a bachelor’s degree in accounting, finance, or a related field. Prior experience in financial reporting or a similar role is preferred.
Ensure that all invoices are logged in the system no later than the sixth of each month to support the preparation of monthly management accounts.
After completing the monthly accrual reconciliations, ensure the accrual tracker and listing are updated accordingly.
Ensure the vendor aging report is current as of the close of each reporting period.
Verify that all expenditures are documented in accordance with established budget parameters and assigned to the appropriate account classifications and departmental divisions.
Reconcile the credit card statement and perform ledger reconciliations for accruals, credit card transactions, withholding tax, and other payable accounts by the sixth of each month.
The Inventory Reconciliation role involves meticulously verifying and aligning inventory records with actual stock levels to ensure accuracy and minimize discrepancies. Key responsibilities include conducting regular audits, identifying variances between recorded and physical inventory, and investigating the root causes of any inconsistencies. The position requires strong analytical skills, attention to detail, and proficiency in inventory management software. Candidates must possess excellent problem-solving abilities to resolve discrepancies efficiently and maintain inventory integrity. Additionally, the role demands effective communication to report findings and collaborate with cross-functional teams to implement corrective actions.
Work collaboratively with the Inventory Accountant throughout the month-end close process to address inventory discrepancies, post invoices, and process credit notes or follow up as necessary.
All inventory reconciliation concerns must be addressed and resolved within a 24-hour timeframe to maintain efficient reconciliation processes.
Bachelor’s degree in Finance, Accounting, Business Administration, or a related field is required. Professional certification such as CFA, CPA, or CMA is highly preferred. A minimum of five years of relevant experience in financial analysis, reporting, or accounting is necessary. Proficiency in financial software and advanced Excel skills are essential. Strong analytical, problem-solving, and communication abilities are crucial for success in this role.
A bachelor’s degree in Business Management, Finance, or Accounting is required for this role.
Professional qualifications such as ARCA or CPA (level IV) are required for this role.
A minimum of three years of professional experience in payables management within a fast-paced operational setting, ideally within the healthcare sector, is required.
Proactively driven and adept at managing diverse responsibilities while maintaining exceptional standards of quality.
Possesses strong technical proficiency, particularly in MS Office and Google Workspace applications.
A collaborative professional who excels in clear communication and seamless coordination with diverse stakeholders.
Proficient in fundamental accounting principles and accounts payable procedures.
Proven ability to quickly assimilate new information while effectively organizing, prioritizing, and executing projects and tasks to ensure timely completion.
Skilled in executing and contributing to billing tasks, conducting thorough analysis and reconciliation of accounts payable, and demonstrating a strong grasp of procurement processes.
Highly organized professionals with exceptional analytical abilities, meticulous attention to detail, and robust time management capabilities are sought.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
3 years
