General Position Summary
The Sub-Grants and Finance Officer oversees pre-award evaluations, post-award administration, and close out procedures for sub-awards under the East Africa Land Border Program. In collaboration with the Finance and Compliance Director, the role encompasses grants management for both consortium and international partners, as well as local partners through the Partnership Grant Fund. Additionally, the officer contributes to strengthening the financial and compliance capabilities of downstream partners, fostering the development of professional staff and robust systems. Responsibilities include meticulous review of financial documentation—both digital and physical—to verify partner files are current and to identify potential issues or delays proactively.
Oversee and execute core job duties with precision, ensuring alignment with organizational objectives and operational standards. Drive key initiatives by identifying opportunities for improvement, implementing solutions, and monitoring outcomes to achieve measurable results. Collaborate across departments to streamline processes, enhance productivity, and maintain high performance standards. Maintain compliance with policies, regulations, and industry best practices to mitigate risks and uphold accountability. Serve as a resource for team members, providing guidance, feedback, and support to foster professional growth and operational excellence.
Oversee the daily operations and execution of the Program Grants work plan.
Pre-Award
Engage in the Partner Grant Fund solicitation process and the selection of sub-recipients and subcontracts, collaborating closely with the program’s technical team to pinpoint key areas of support, assess eligibility, and establish evaluation criteria.
Collaborate closely with chosen grantees to verify budgets align with programmatic objectives and that expenditures are justified, compliant, and appropriately allocated.
Perform comprehensive due diligence evaluations for every grant, analyzing feasibility, environmental obligations, and pre-award financial viability to confirm subrecipients possess the necessary capacity to adhere to subcontract terms, operate without conflicts of interest, and qualify as eligible entities.
Design comprehensive financial monitoring frameworks tailored to partner requirements.
Post-Award
Perform on-site financial monitoring visits to verify that fund utilization and associated activities align with the stipulated terms and conditions outlined in the subcontracts.
Examine sub-recipient and grant reports to verify their accuracy and comprehensiveness, while consistently tracking their budgets in relation to the corresponding financial reports.
Conduct a thorough review of sub-recipient and grant fund requests to verify their accuracy and completeness, then proceed with processing payments or reimbursements as warranted.
Ensure meticulous organization and precision in maintaining comprehensive files for all sub-recipients and grant-related documentation, in strict adherence to the Field Finance Manual.
Ensure financial reports are reviewed and posted in the system, maintaining consistent reconciliation with subrecipient financial reports to uphold accuracy and compliance.
Review and verify the current status of subcontract reports to ensure all milestones within the system are maintained and updated accurately.
Close-Out
Review the finalized financial statements to ensure they are precise and fully comprehensive.
Perform a comprehensive final reconciliation of funds and execute the liquidation of subcontracts to ensure accuracy and compliance with established financial protocols.
Attend final close-out reviews to ensure all project deliverables are fully completed and validated.
Examine consortium partner and downstream documentation to verify the comprehensiveness of subcontract records.
Ensure diligent follow-up on the disposition of assets, verifying that all assets procured by partners using program funds are liquidated in strict adherence to donor-established guidelines.
Compile finalized Close-out checklists and circulate notifications to all consortium and downstream partners.
We are seeking a highly skilled Finance professional to join our team. In this role, you will be responsible for managing financial records, analyzing data, and ensuring compliance with relevant regulations. Your expertise in financial reporting and forecasting will be crucial in guiding strategic decisions. The ideal candidate should possess strong analytical skills, proficiency in financial software, and relevant certifications such as CFA or CPA. Additionally, excellent communication abilities and a keen attention to detail are essential for success in this position.
Collaborate with the Finance Officer to facilitate the monthly reconciliation of all balance sheet accounts, performing necessary reclassifications and submitting reports to the Finance and Compliance Director.
Monitor assigned program bank accounts on a daily basis to track current balances, incoming funds, and declined transactions, ensuring all data is promptly documented within the accounting system.
Prepare and submit monthly amortization schedules for all prepaid expenses to the Finance and Compliance Director for review and posting.
Assist in the compilation and analysis of monthly cash flow statements to ensure accurate financial reporting and forecasting.
Process withholding VAT and withholding tax in accordance with Kenya Revenue Authority (KRA) guidelines and regulations.
As the primary liaison with the bank, oversee the bank file to ensure all relevant information is accurately filed and kept current.
Assist in the execution of payment processing tasks.
Assist in recording payments and journal entries within the accounting system to ensure accurate and up-to-date financial records.
Ensure all bank payments and fund transfers are processed promptly, adhering strictly to the established payment schedule.
Support payment document verification by confirming alignment between supporting documentation and the payment request, validating the accuracy of calculations, and ensuring the payment request bears the required signature in accordance with AAM level specifications.
Performs other duties as assigned or as required to ensure the smooth operation of the department and achievement of organizational objectives.
Others
Ensure program activities align with Mercy Corps’ internal policies and procedures, as well as donor requirements, national laws, and applicable legislations in Kenya, Ethiopia, Uganda, and Somalia.
Assist the Finance Officer in executing various grants and other finance-related initiatives.
Coordinate the verification of expenditures and conduct project audits, subsequently ensuring management’s decisions on audit findings are tracked. Follow up on these decisions to guarantee proper documentation and clear communication of outcomes to sub-recipients.
Performs other duties as assigned commensurate with the role and responsibilities.
You will be responsible for ensuring the protection and welfare of individuals, maintaining strict adherence to safeguarding policies and procedures. Your duties will include identifying potential risks, reporting concerns promptly, and collaborating with relevant teams to mitigate hazards. You must possess a comprehensive understanding of safeguarding frameworks, relevant legislation, and best practices to effectively fulfil your role. Strong communication skills, attention to detail, and the ability to handle sensitive information with discretion are essential. Previous experience in a safeguarding capacity or a related field is highly desirable.
Actively acquires knowledge of safeguarding principles and incorporates them into daily responsibilities, with particular attention to identifying and addressing safeguarding risks and implementing effective mitigation strategies within their specific domain.
Demonstrates unwavering commitment to Mercy Corps’ core values by fostering an environment that upholds the dignity and welfare of participants as well as colleagues.
Promotes a culture of transparency and open dialogue within the team, actively encouraging members to voice concerns through available reporting channels such as the Integrity Hotline and additional options.
The position entails overseeing and guiding a team, ensuring adherence to performance standards and operational protocols. Responsibilities include delegating tasks, monitoring progress, and providing constructive feedback to foster professional growth. Additionally, the role involves resolving conflicts, maintaining productivity levels, and upholding company policies to drive team success.
None
Overseeing and ensuring adherence to performance standards and expected outcomes is a critical responsibility of this role. The position demands a proactive approach to tracking progress against goals, addressing any deviations promptly, and taking corrective action when necessary. Strong attention to detail and a commitment to maintaining high standards are essential, as the role involves monitoring compliance, evaluating results, and ensuring accountability at all levels of operations.
Directly accountable to the Finance & Compliance Director, this role involves close collaboration with senior leadership to ensure adherence to financial policies and regulatory standards.
Collaborates closely with Program Managers, Program Teams, the Finance/Grants Team, consortium members, and subgrantees.
Accountability to Participants and Stakeholders
Mercy Corps requires all team members to uphold accountability measures, prioritizing service to program participants, community partners, stakeholders, and adherence to international relief and development benchmarks. The organization emphasizes meaningful collaboration with communities, treating them as equal partners in the development, oversight, and assessment of field initiatives.
Requires a bachelor’s degree in a relevant field or equivalent work experience, along with 3+ years of progressive experience in a similar role. Demonstrated proficiency in [specific software/tools], strong analytical and problem-solving abilities, and excellent communication skills are essential. Must exhibit adaptability, teamwork, and a commitment to continuous learning. Prior experience in [industry/field], project management, or data-driven decision-making is highly desirable.
A bachelor’s degree in business administration, finance, economics, or a related discipline is required, with a preference for candidates holding an advanced degree.
A Certified Public Accountant (CPA) certification is highly preferred for this role.
With a minimum of three to five years of hands-on experience overseeing grants, subcontracts, procurement processes, and adherence to donor regulations—ideally within donor-funded projects—you will bring strong operational expertise to this role.
Proven expertise in accounting with a strong command of the general ledger, journal entries, accounts payable, and balance sheet reconciliation is required.
Proven ability to independently apply contractual clauses and engage in negotiation processes with minimal managerial oversight, including drafting amendments and modifications based on negotiation outcomes.
Seasoned in delivering capacity-building training sessions to staff of partner organizations.
Proficiency in analytical and computer skills, with a focus on budget and financial analysis, is essential, along with advanced capabilities in MS Office, particularly Excel.
Proficiency in English is a mandatory prerequisite for this position.
Other required competencies and skills include:
The role involves overseeing the full grants’ lifecycle, from application through to award and close out, ensuring compliance with funding guidelines and organizational policies. Key responsibilities include managing proposal development, conducting thorough budget reviews, and maintaining meticulous documentation for audit purposes. The position requires strong organizational skills, attention to detail, and the ability to liaise effectively with internal stakeholders and external grantors. Proficiency in grants management software, familiarity with federal and private funding requirements, and a minimum of three years of relevant experience are essential. Excellent written and verbal communication skills are also necessary to prepare reports, track progress, and facilitate stakeholder meetings.
Proficient in implementing and adhering to industry-leading grant management methodologies and standards.
Demonstrated knowledge of financial and management systems, regulations and reporting requirements. Evidence of ability to be creative and flexile within those requirements.
Strong analytical skills, coupled with a thorough understanding of accounting procedures and project structuring methodologies, are essential.
Proficiency in grants management software and information technology is required.
Responsible for leading teams and ensuring effective internal and external communication strategies, the successful candidate will oversee organizational messaging, stakeholder engagement, and cross-departmental collaboration to align with strategic objectives. Key duties include developing and executing communication plans, managing public relations initiatives, and leading change management efforts to enhance transparency and trust. The role demands strong leadership skills, exceptional written and verbal communication abilities, and a proven track record in stakeholder management. A background in corporate communications, public relations, or related fields is essential, along with experience in crisis communication and media relations. Proficiency in digital communication tools and an understanding of brand management principles are also required.
Proficient in articulating complex technical, financial, and program-related information clearly and effectively to team members, funding recipients, and applicants.
Proven capability to develop and execute efficient workflow processes and procedures is required.
Able to cultivate an inclusive environment that values and embraces diverse cultural backgrounds and individual distinctions.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
3 - 5 years
