JOB PURPOSE
To streamline the clearance process for Reefer containers at the Mombasa port.
Oversee and lead a range of critical duties, ensuring alignment with organizational goals and operational excellence. Responsibilities include managing strategic initiatives, coordinating cross-functional teams, and driving performance metrics to optimize productivity. Additionally, the role involves monitoring compliance with policies, identifying process improvements, and fostering a collaborative work environment to enhance team effectiveness. Regular reporting and analysis of key performance indicators will be required to assess progress and guide decision-making.
Handle the preparation and processing of export documentation to ensure compliance with customs regulations.
Process documentation within the PA system, specifically WATTS, ensuring accurate and efficient handling of records.
Secure all Key Performance Area (PA) port charges diligently and in accordance with established protocols. Ensure timely processing and accuracy in billing to maintain compliance with regulatory standards and organizational policies. Verify that all port-related financial transactions align with budgetary allocations and are properly documented for auditing purposes.
Verify that all export documentation is fully prepared and submit it to the appropriate authorities.
Upon container arrival at the port, conduct verification of their presence and record temperature readings for all reefer containers at two key stages: first, upon entry into the terminal, and second, after securing connection to power sources at designated plugging points.
Upon receiving clearance from the relevant regulatory authorities, shipments will be released in WATTS.
Upon the vessel’s departure, conduct follow-up procedures to ensure the plugging charges have been successfully implemented.
Ensure all Certificates of Export (COE’s) are followed up on after cargo loading has been finalized, and the vessel has departed.
Proven expertise in the specified domain, coupled with strong analytical and problem-solving abilities, is essential for this role. Exceptional organizational talents and meticulous attention to detail are critical to managing complex tasks efficiently. Effective communication skills, both written and verbal, are necessary to collaborate seamlessly with cross-functional teams. Proficiency in relevant software, systems, or methodologies is required to execute responsibilities competently. A commitment to continuous learning and adaptability in dynamic environments is highly valued. Prior experience in a similar capacity will be advantageous for achieving desired outcomes.
Proficient organizational abilities are essential for managing tasks efficiently and maintaining structured workflows in this role. Strong attention to detail ensures accuracy in handling multiple responsibilities simultaneously. Prioritization skills are required to meet deadlines and allocate resources effectively. The capacity to coordinate schedules, documents, and team activities is a key component of success in this position. Experience with digital tools and software to streamline workflows is highly desirable.
Skilled in conveying information clearly and effectively, both verbally and in writing, to diverse audiences, ensuring understanding and engagement. Proficient in adapting communication styles to suit different contexts, from formal reports to collaborative discussions. Strong interpersonal skills facilitate relationship-building and conflict resolution. Experience in crafting persuasive messaging for presentations, emails, and other professional communications. Ability to listen actively and respond thoughtfully to feedback and inquiries.
Proficient in utilizing a range of computer software and hardware systems to enhance productivity and streamline workflow processes. Should possess the ability to navigate various operating systems, including but not limited to Windows and macOS, with ease. Familiarity with standard office applications, such as Microsoft Office Suite or Google Workspace, is essential. Additionally, experience with database management, graphic design tools, or programming languages is advantageous. Effective troubleshooting skills to resolve technical issues promptly and independently are required.
Seeking an applicant with a proven track record of relevant professional experience in the field. The ideal candidate will possess hands-on expertise and a solid background, demonstrating competence and reliability in past roles. A minimum of [X] years of experience is required, with a preference for candidates who have successfully navigated similar responsibilities. The position demands a professional who can apply their experience to meet organizational objectives with efficiency and precision.
Seeking candidates with a minimum of two years of hands-on experience in C and F programming languages.
Personal Attributes
Pro-active
Meticulous
We uphold the highest standards of ethical conduct, ensuring all actions align with our core values and organizational principles. Candidates must demonstrate a commitment to honesty, transparency, and accountability in all professional interactions. This role requires unwavering reliability and adherence to strict ethical guidelines, as trust and integrity form the foundation of our workplace culture. Responsibilities include maintaining confidentiality, reporting any potential conflicts of interest, and fostering an environment of mutual respect and ethical decision-making.
Team Player
Qualifications
A certificate in Clearing and Forwarding or an equivalent field is required.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
2 years
